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Notice Summary

Title:
United Kingdom-Welwyn Garden City: Framework Agreement for the Supply of Cleaning Chemicals, Soaps and Sanitisers
Document Ref:
487940-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Hertfordshire County Council - Herts FullStop
Date Published:
17 October 2019
Deadline Date:
18 November 2019
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

Hertfordshire County Council (the ‘Council’) on behalf of Herts Fullstop and Hampshire County Council is currently out to procurement for the supply of cleaning chemicals, soaps and sanitisers. Further information in regards to this opportunity can be found in II.2.4) Description of the procurement field (OJEU Contract Notice refers). Organisations wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Hertfordshire County Council - Herts FullStop

Mundells

Welwyn Garden City

AL7 1FT

UK

Contact person: Strategic Procurement Group

Telephone: +44 1707292601

E-mail: anita.shipman@hertfordshire.gov.uk

NUTS: UKH23

Internet address(es)

Main address: http://www.hertfordshire.gov.uk

Address of the buyer profile: http://www.supplyhertfordshire.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.supplyhertfordshire.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.supplyhertfordshire.uk


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

HCC 10/19 — Framework Agreement for the Supply of Cleaning Chemicals, Soaps and Sanitisers

Reference number: HCC1811073

II.1.2) Main CPV code

39830000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Hertfordshire County Council (the ‘Council’) on behalf of Herts Fullstop and Hampshire County Council is currently out to procurement for the supply of cleaning chemicals, soaps and sanitisers. Further information in regards to this opportunity can be found in II.2.4) Description of the procurement field (OJEU Contract Notice refers). Organisations wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.

II.1.5) Estimated total value

Value excluding VAT: 6 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: Lot 1

II.2.1) Title

Branded Cleaning Chemicals, Soaps and Sanitisers

II.2.2) Additional CPV code(s)

39830000

33711900

II.2.3) Place of performance

NUTS code:

UKH23

Main site or place of performance:

II.2.4) Description of the procurement

Full details on each lot are in the procurement documents. The estimated total value of the framework agreement is stated in II.1.5) of this notice and is for the full term. This value is for both participating authorities. For the avoidance of doubt, the estimated annual value of the framework agreement will be approximately Herts Fullstop — 638 000,00 GBP, Hampshire County Council — 650 000,00 GBP for all lots. The framework agreement will be awarded for a term of four (4) years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the Council and other participating authorities will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established framework agreement. Organisations should be aware that due to the nature of the services provided, any framework agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework agreement will be reviewed at the end of the framework agreement period.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: Lot 2

II.2.1) Title

Non-Branded Equivalent Cleaning Chemicals, Soaps and Sanitisers

II.2.2) Additional CPV code(s)

39830000

33711900

II.2.3) Place of performance

NUTS code:

UKH23

Main site or place of performance:

II.2.4) Description of the procurement

Full details on each lot are in the procurement documents. The estimated total value of the framework agreement is stated in II.1.5) of this notice and is for the full term. This value is for both participating authorities. For the avoidance of doubt, the estimated annual value of the framework agreement will be approximately Herts Fullstop — 638 000,00 GBP, Hampshire County Council — 650 000,00 GBP for all lots. The framework agreement will be awarded for a term of four (4) years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the Council and other participating authorities will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established framework agreement. Organisations should be aware that due to the nature of the services provided, any framework agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework agreement will be reviewed at the end of the framework agreement period.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: Lot 3

II.2.1) Title

Environmentally Friendly Cleaning Chemicals, Soaps and Sanitisers

II.2.2) Additional CPV code(s)

39830000

33711900

II.2.3) Place of performance

NUTS code:

UKH23

Main site or place of performance:

II.2.4) Description of the procurement

Full details on each lot are in the procurement documents. The estimated total value of the framework agreement is stated in II.1.5) of this notice and is for the full term. This value is for both participating authorities. For the avoidance of doubt, the estimated annual value of the framework agreement will be approximately Herts Fullstop — 638 000,00 GBP, Hampshire County Council — 650 000,00 GBP for all lots. The framework agreement will be awarded for a term of four (4) years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the Council and other participating authorities will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established framework agreement. Organisations should be aware that due to the nature of the services provided, any framework agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

This framework agreement will be reviewed at the end of the framework agreement period.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: Lot 4

II.2.1) Title

The Essentials Range

II.2.2) Additional CPV code(s)

39830000

33711900

II.2.3) Place of performance

NUTS code:

UKH23

Main site or place of performance:

II.2.4) Description of the procurement

Full details on each lot are in the procurement documents. The estimated total value of the framework agreement is stated in II.1.5) of this notice and is for the full term. This value is for both participating authorities. For the avoidance of doubt, the estimated annual value of the framework agreement will be approximately Herts Fullstop — 638 000,00 GBP, Hampshire County Council — 650 000,00 GBP for all lots. The framework agreement will be awarded for a term of four (4) years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant framework agreement and the Council and other participating authorities will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established framework agreement. Organisations should be aware that due to the nature of the services provided, any framework agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Justification for any framework agreement duration exceeding 8 years: N/A

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/11/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 18/11/2019

Local time: 12:00

Place:

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.3) Additional information

Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend. To access this procurement opportunity please visit http://www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system. This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.com or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8.30-17.30. The Council reserves the right at any time to cease the procurement process and not award a [contract/framework agreement] or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request. The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the framework agreement.

VI.4) Procedures for review

VI.4.1) Review body

High Court, Royal Courts of Justice

The Strand

London

WC2A 2LL

UK

Telephone: +44 20794760000

VI.4.2) Body responsible for mediation procedures

High Court, Royal Courts of Justice

London

WC2A 2LL

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the framework agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a framework agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a framework agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the framework agreement has been entered into the court has the options to award damages and/or to shorten or order the framework agreement ineffective.

VI.4.4) Service from which information about the review procedure may be obtained

Chief Legal Officer

Hertfordshire County Council, County Hall

Welwyn Garden City

SG13 8DE

UK

VI.5) Date of dispatch of this notice

14/10/2019

Current Notes