View Expired Tender

Get immediate access to tenders like the one below by subscribing now to Tenders Direct. We will set up your personalised profile and send you tender alerts direct to your mailbox as soon as they are published. You will also benefit from having access to historical tenders.

Notice Summary

Title:
United Kingdom-Belfast: DoF — Loans Management System
Document Ref:
486461-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Public Spending Directorate
Date Published:
16 October 2019
Deadline Date:
12 November 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Government Accounts Branch (GAB) is a branch within the accountability and financial management division of PSD. GAB manages the NICS Banking Pool, the Northern Ireland Consolidated Fund (NICF), the paymaster general account, as well as investing surplus funds through the debt management office in HM treasury, and administers the loan arrangements for local authorities, schools, NIHE and other Public Bodies. The scope of the assignment is defined as:— access to a loans management system;— ability to migrate existing data from the legacy system;— ability to export data from the system to Microsoft office/excel;— provision of a service desk facility for day-to-day support; and— provision of onsite training and documentation for staff in the use and administration of the proposed solution. The initial contract period will commence on the award date and expire 3 years after with 2 optional extensional periods of 1 year.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Public Spending Directorate

303 Airport Road West

Belfast

BT3 9ED

UK

E-mail: SSDAdmin.CPD@finance-ni.gov.uk

NUTS: UK

Internet address(es)

Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etendersni.gov.uk/epps


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

DoF — Loans Management System

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Government Accounts Branch (GAB) is a branch within the accountability and financial management division of PSD. GAB manages the NICS Banking Pool, the Northern Ireland Consolidated Fund (NICF), the paymaster general account, as well as investing surplus funds through the debt management office in HM treasury, and administers the loan arrangements for local authorities, schools, NIHE and other Public Bodies. The scope of the assignment is defined as:

— access to a loans management system;

— ability to migrate existing data from the legacy system;

— ability to export data from the system to Microsoft office/excel;

— provision of a service desk facility for day-to-day support; and

— provision of onsite training and documentation for staff in the use and administration of the proposed solution. The initial contract period will commence on the award date and expire 3 years after with 2 optional extensional periods of 1 year.

II.1.5) Estimated total value

Value excluding VAT: 140 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48442000

II.2.3) Place of performance

NUTS code:

UKN

II.2.4) Description of the procurement

Government Accounts Branch (GAB) is a branch within the accountability and financial management division of PSD. GAB manages the NICS Banking Pool, the Northern Ireland Consolidated Fund (NICF), the paymaster general account, as well as investing surplus funds through the debt management office in HM treasury, and administers the loan arrangements for local authorities, schools, NIHE and other Public Bodies. The scope of the assignment is defined as:

— access to a loans management system;

— ability to migrate existing data from the legacy system;

— ability to export data from the system to Microsoft office/excel;

— provision of a service desk facility for day-to-day support; and

— provision of onsite training and documentation for staff in the use and administration of the proposed solution. The initial contract period will commence on the award date and expire 3 years after with 2 optional extensional periods of 1 year.

II.2.5) Award criteria

Criteria below:

Quality criterion: AC1 — query tools/reporting / Weighting: 15

Quality criterion: AC2 — implementation plan / Weighting: 15

Cost criterion: AC3 — total contract price / Weighting: 70

II.2.6) Estimated value

Value excluding VAT: 140 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

There is potential for this contract to be renewed in 5 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The initial contract period will commence on the award date and expire 3 years after. The client may at any time before the completion of the initial contract period invite the contractor to agree to extend for any period up to and including 2 x optional 1 year extension periods.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

All costs must be quoted in £ sterling and exclusive of VAT. DoF has allocated a maximum budget of 140 000 GBP for the fulfilment of the whole contract. This is inclusive of all travel and subsistence.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 12/11/2019

Local time: 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 10/02/2020

IV.2.7) Conditions for opening of tenders

Date: 12/11/2019

Local time: 15:30

Place:

Only CPD procurement Staff with access to the project on eTendersNI.

Information about authorised persons and opening procedure:

Only CPD procurement Staff with access to the project on eTendersNI.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — Contract Management — Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. The authority expressly reserves the rights:

I. Not to award any contract as a result of the procurement process commenced by publication of this notice;

II. To make whatever changes it may see fit to the content and structure of the tendering competition;

III. To award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and

IV. To award contract(s) in stages, and in no circumstances will the authority be liable for any costs incurred by candidates.

VI.4) Procedures for review

VI.4.1) Review body

The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015

Belfast

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.5) Date of dispatch of this notice

11/10/2019

Current Notes