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Notice Summary

Title:
United Kingdom-Portsmouth: Provision of Standby Berthing Services at Portsmouth International Port
Document Ref:
471976-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Portsmouth City Council
Date Published:
08 October 2019
Deadline Date:
26 November 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Portsmouth International Port (wholly owned and operated by Portsmouth City Council (‘the Council’) seeks to award a contract for 3 years plus a possible two year extension commencing on 1.6.2020 to provide standby berthing services. The contract will include the provision of relief personnel to supplement the port’s own directly employed staff, to assist in the duties of mooring and un-mooring vessels and linkspan watches. Personnel will be required during periods of annual leave, sickness leave or when the port’s own staff are otherwise absent or when additional manpower is required. The contract value will be dependent on usage but is estimated to be between 130 000 GBP and 175 000 GBP per annum. Staff provided will report to and be responsible to the Port’s own Duty Berthing Master.The closing date for tender submissions is 26.11.2019 and it is intended that the contract will be awarded on 10.3.2020.Please see tender documents for any updates on dates provided.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Portsmouth City Council

Procurement Service, Floor 5 Core 3/4, Civic Offices, Guildhall Square

Portsmouth

PO1 2AL

UK

Contact person: Procurement Service

Telephone: +44 2392688235

E-mail: procurement@portsmouthcc.gov.uk

NUTS: UKJ31

Internet address(es)

Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/portsmouthcc/aspx/home


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Standby Berthing Services at Portsmouth International Port

II.1.2) Main CPV code

63723000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Portsmouth International Port (wholly owned and operated by Portsmouth City Council (‘the Council’) seeks to award a contract for 3 years plus a possible two year extension commencing on 1.6.2020 to provide standby berthing services. The contract will include the provision of relief personnel to supplement the port’s own directly employed staff, to assist in the duties of mooring and un-mooring vessels and linkspan watches. Personnel will be required during periods of annual leave, sickness leave or when the port’s own staff are otherwise absent or when additional manpower is required. The contract value will be dependent on usage but is estimated to be between 130 000 GBP and 175 000 GBP per annum. Staff provided will report to and be responsible to the Port’s own Duty Berthing Master.

The closing date for tender submissions is 26.11.2019 and it is intended that the contract will be awarded on 10.3.2020.

Please see tender documents for any updates on dates provided.

II.1.5) Estimated total value

Value excluding VAT: 875 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

63721200

II.2.3) Place of performance

NUTS code:

UKJ31

Main site or place of performance:

Portsmouth International Port.

II.2.4) Description of the procurement

Portsmouth International Port (wholly owned and operated by Portsmouth City Council (‘the Council’)) is situated at the end of the M275 motorway and currently occupies some 17,5 hectares (44 acres) and during the calendar year of 2018, 2 005 056 passengers, 676 275 passenger vehicles and 242 499 freight units passed through the port using a variety of facilities.

Portsmouth International Port (through the Council) seeks to award a contract for 3 years plus a possible 2 year extension commencing on 1.6.2020 to provide standby berthing services. The contract will include the provision of relief personnel to supplement the port’s own directly employed staff, to assist in the duties of mooring and un-mooring of vessels and linkspan watches. Personnel will be required during periods of annual leave, sickness leave or when the port’s own staff are otherwise absent or when additional manpower is required.

Standby Berthing Services will be required on a 24 hour basis normally 364 days per year. Where Christmas Day services are scheduled duties will be required 365 days per year. The contract value will be dependent on usage but is estimated to be between 130 000 GBP and 175 000 GBP per annum based on previous requirements. However it should be noted that during the life of this contract these usage requirements may either increase or decrease. No guaranteed minimum number of hours is given.

The current contract is due to expire 31.5.2020 and tenderers should be aware of the application of the Transfer of Undertakings (Protection of Employment) Regulations 2006 ('the Regulations') and the European Acquired Rights Directive 77/187 ('the Directive') to the competitive tendering process, under which the invitation to tender will be issued.

The closing date for tender submissions is anticipated to be 26.11.2019 and it is intended that the contract will be awarded on 10.3.2020.

Please see tender documents for any updates on dates provided.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 875 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

A tender procedure for renewal for this contract is anticipated to be advertised during October 2022, unless the option to extend is undertaken. Beyond extension options, renewal will be advertised October 2024.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The initial contract term will be for 3 years with possibility of extending the term by a further 2 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties. This therefore gives an estimated contract value range of 525 000 GBP to 875 000 GBP.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The contract value will be dependent upon usage and no guaranteed minimum number of hours will be given as part of this contract. Based on historical usage, the contract value is estimated to be in the region of 130 000 GBP to 175 000 GBP per annum. The upper estimation of 175 000 GBP per annum has been used when calculating estimated values for the contract notice.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 26/11/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 26/11/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

During October 2022 if contract will cease after initial 3 year contract period or in annual increments if extended to maximum term of 5 years, in which case October 2024 will be latest for further notices regarding this opportunity.

VI.4) Procedures for review

VI.4.1) Review body

The High Court of Justice

Strand

London

WC2A 2LL

UK

Telephone: +44 2079476000

Internet address(es)

URL: https://www.justice.gov.uk/

VI.5) Date of dispatch of this notice

07/10/2019

Current Notes