II.2.2) Additional CPV code(s)
II.2.3) Place of performance
Main site or place of performance:
Portsmouth International Port.
II.2.4) Description of the procurement
Portsmouth International Port (wholly owned and operated by Portsmouth City Council (‘the Council’)) is situated at the end of the M275 motorway and currently occupies some 17,5 hectares (44 acres) and during the calendar year of 2018, 2 005 056 passengers, 676 275 passenger vehicles and 242 499 freight units passed through the port using a variety of facilities.
Portsmouth International Port (through the Council) seeks to award a contract for 3 years plus a possible 2 year extension commencing on 1.6.2020 to provide standby berthing services. The contract will include the provision of relief personnel to supplement the port’s own directly employed staff, to assist in the duties of mooring and un-mooring of vessels and linkspan watches. Personnel will be required during periods of annual leave, sickness leave or when the port’s own staff are otherwise absent or when additional manpower is required.
Standby Berthing Services will be required on a 24 hour basis normally 364 days per year. Where Christmas Day services are scheduled duties will be required 365 days per year. The contract value will be dependent on usage but is estimated to be between 130 000 GBP and 175 000 GBP per annum based on previous requirements. However it should be noted that during the life of this contract these usage requirements may either increase or decrease. No guaranteed minimum number of hours is given.
The current contract is due to expire 31.5.2020 and tenderers should be aware of the application of the Transfer of Undertakings (Protection of Employment) Regulations 2006 ('the Regulations') and the European Acquired Rights Directive 77/187 ('the Directive') to the competitive tendering process, under which the invitation to tender will be issued.
The closing date for tender submissions is anticipated to be 26.11.2019 and it is intended that the contract will be awarded on 10.3.2020.
Please see tender documents for any updates on dates provided.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: 875 000.00 GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
A tender procedure for renewal for this contract is anticipated to be advertised during October 2022, unless the option to extend is undertaken. Beyond extension options, renewal will be advertised October 2024.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
II.2.11) Information about options
Description of options:
The initial contract term will be for 3 years with possibility of extending the term by a further 2 years to a maximum total term of 5 years in increments to be agreed, subject to the agreement and performance of both parties. This therefore gives an estimated contract value range of 525 000 GBP to 875 000 GBP.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
II.2.14) Additional information
The contract value will be dependent upon usage and no guaranteed minimum number of hours will be given as part of this contract. Based on historical usage, the contract value is estimated to be in the region of 130 000 GBP to 175 000 GBP per annum. The upper estimation of 175 000 GBP per annum has been used when calculating estimated values for the contract notice.