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Notice Summary

Title:
United Kingdom-Cardiff: All Wales Pathology — Electronic Quality Management System
Document Ref:
459881-2019
Document Type:
Contract Notice - Open Procedure
Published By:
NHS Wales Shared Services Partnership
Date Published:
01 October 2019
Deadline Date:
31 October 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are seeking to establish a contract for the provision of an All Wales Pathology — electronic quality management system. NHS Wales requires a national quality management system, which will be managed by a National Quality Management Team and locally in each health board/service. The national team will not only maintain standardised SOPs but also documentation for the new national LIMS service about to be procured including system and training documentation. It may also be used by the current LIMS to maintain validation of the Blood Transfusion module.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

NHS Wales Shared Services Partnership

4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw

Cardiff

CF15 7QZ

UK

Contact person: Peter Tune

Telephone: +44 2920502668

E-mail: Peter.Tune@wales.nhs.uk

NUTS: UK

Internet address(es)

Main address: http://www.procurement.wales.nhs.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/web/login.shtml


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/web/login.shtml


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

All Wales Pathology — Electronic Quality Management System

Reference number: AW.028

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are seeking to establish a contract for the provision of an All Wales Pathology — electronic quality management system. NHS Wales requires a national quality management system, which will be managed by a National Quality Management Team and locally in each health board/service. The national team will not only maintain standardised SOPs but also documentation for the new national LIMS service about to be procured including system and training documentation. It may also be used by the current LIMS to maintain validation of the Blood Transfusion module.

II.1.5) Estimated total value

Value excluding VAT: 170 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

II.2.3) Place of performance

NUTS code:

UKL22

Main site or place of performance:

Aneurin Bevan UHB

Betsi Cadwaldwr UHB

Cardiff and Vale UHB

Cwm Taf Morgannwg UHB

Hywel Dda UHB

Public Health Wales NHST

Swansea Bay UHB

II.2.4) Description of the procurement

The Welsh Pathology service has undertaken a significant amount of standardisation, with a single national Laboratory Information Management System (LIMS) system and Public Health Wales, Microbiology have for many years had a Microbiology Method Development and Standardisation Group (MMDSG) which was set up to standardise, review and update SOPs. Currently there is no central national quality management system, which makes standardisation difficult to maintain.

NHS Wales requires a national quality management system, which will be managed by a National Quality Management Team and locally in each health board/service. The national team will not only maintain standardised SOPs but also documentation for the new national LIMS service about to be procured including system and training documentation. It may also be used by the current LIMS to maintain validation of the Blood Transfusion module.

A key aim of the new LIMS service is to ensure a more standardised implementation with system documentation maintained nationally so that testers sitting with the Wales National Quality Management Team can support local sites with their user acceptance testing.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

3 year contract with option to extend for 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The contracting authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per the tender documentation.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As per the tender documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 31/10/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 04/11/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Please note additional information on this procurement:

1) The contracting authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract;

2) Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the contracting authority will not negotiate the terms;

3) The contracting authority will not accept completed ITT's after the stated closing date;

4) All documents to be priced (where applicable) in sterling and all payments made in sterling;

5) All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders;

6) In reference to II.1.9) (Variants) to the extent permitted, if at all, in the tender documents;

7) Prospective suppliers should note that NHS Shared Services Partnership — Procurement Services is acting on behalf of All Wales Pathology Network.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=95886

(WA Ref:95886)

VI.4) Procedures for review

VI.4.1) Review body

NHS Wales Shared Services Partnership

4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw

Cardiff

CF15 7QZ

UK

Telephone: +44 2920502668

E-mail: peter.tune@wales.nhs.uk

Internet address(es)

URL: http://www.procurement.wales.nhs.uk

VI.5) Date of dispatch of this notice

27/09/2019

Current Notes