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Notice Summary

Title:
United Kingdom-Chester: Healthcare Output and Content Management System
Document Ref:
457590-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Countess of Chester Hospital NHS Foundation Trust
Date Published:
30 September 2019
Deadline Date:
28 October 2019
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

Countess of Chester Hospital Commercial Procurement Services operates a successful national framework for a healthcare output and content management system that is due to expire on 29.2.2020. This notice concerns the invitation to tender for a new framework, commencing 1.3.2020.The new framework will provide a healthcare output content management system that will enable participating organisations who call off contracts to access silos of information that typically sit across multiple best of breed clinical systems and various storage media. The system provide a single access point for information and enable migration to an entire digital information platform.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Countess of Chester Hospital NHS Foundation Trust

Liverpool Road

Chester

CH2 1UL

UK

Telephone: +44 1244365143

E-mail: coc-tr.COCH-commercial-procurement-services@nhs.net

NUTS: UKD63

Internet address(es)

Main address: http://www.coch.nhs.uk

I.1) Name and addresses

Full details of the eligible users are available at the internet address below

Full details of the eligible users are available at the internet address below

UK

E-mail: coc-tr.COCH-commercial-procurement-services@nhs.net

NUTS: UK

Internet address(es)

Main address: http://www.nhssourcing.co.uk

I.2) Joint procurement

The contract involves joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.nhssourcing.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.nhssourcing.co.uk


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Healthcare Output and Content Management System

Reference number: F/029/HCMS/19/IB

II.1.2) Main CPV code

48814000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Countess of Chester Hospital Commercial Procurement Services operates a successful national framework for a healthcare output and content management system that is due to expire on 29.2.2020. This notice concerns the invitation to tender for a new framework, commencing 1.3.2020.

The new framework will provide a healthcare output content management system that will enable participating organisations who call off contracts to access silos of information that typically sit across multiple best of breed clinical systems and various storage media. The system provide a single access point for information and enable migration to an entire digital information platform.

II.1.5) Estimated total value

Value excluding VAT: 65 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

30210000

44316400

48600000

48810000

79800000

79996100

79999100

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

A healthcare output and content management system concerns the provision of hardware and software solutions and services that enable an NHS organisation to manage its output and data silos typically present within its best of breed clinical systems and other support systems. The system can be composed of several modular components which all work together to create a coherent platform for managing output and healthcare content to enrich hospitals’ existing investments in systems, such as, Electronic patient record (EPR) systems and Patient administration systems (PAS).

At a high-level, the solution must provide:

— user friendly, simple and clean single source access portal which presents data (stored and managed content) from all hospital clinical systems,

—— ability to store electronically-generated healthcare content,

—— ability to manage healthcare content throughout its lifecycle, providing auditable information and appropriate security,

—— ability to capture and route new information from analogue and digital sources, including the provision of e-forms,

—— enterprise based software licences to view, access, capture and route information,

—— ability to integrate with scanning and archiving solutions,

—— ability to integrate hardware (output device/MFD) with clinical systems,

—— training and professional services for implementation and maintenance,

—— software and hardware maintenance,

—— appropriate hardware to facilitate transition to digital patient records and a digital enterprise.

Total solution

Bidders must offer a solution that encompasses all of the modular elements described in the ITT documents. These elements may be called-off and established individually to enable NHS organisations to adopt this technology with minimal impact to its patient services and available funding. Call-off contracts will include a road map of total or partial adoption. There is no obligation under this agreement for NHS organisations to commit to purchase all available modules. However, for the avoidance of doubt, this framework cannot be utilised to award a managed print/hardware service with no intention to ever adopt other modules provisioned in this framework. The purpose of this is to not distort the already well-established hardware market, which many other framework agreements already service.

This will be a framework agreement with no commitment or guaranteed level of business.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 65 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 28/10/2019

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 30/10/2019

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Suppliers Instructions how to express interest and bid for this tender:

1) Browse to the esourcing portal https://www.nhssourcing.co.uk and click on view current opportunities

2) Select the title of the ITT;

3) Review the ITT, framework agreement specification, prerequisites and list of eligible users (you may do this without registering);

4) Register your organisation on the eSourcing portal (this is only required once);

5) Accept the portal terms and conditions and click 'continue', enter your organisation and user details, note the username you chose and click 'Save' when complete, you will shortly receive an e-mail with your unique password (please keep this secure);

6) Login to the portal with the username/password;

7) Click the 'PQQs/ITTs Open To All Suppliers' link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier);

8) Click on the relevant PQQ/ITT to access the content;

9) Click the 'Express Interest' button at the top of the page. This will move the PQQ/ITT into your 'My PQQs/My ITTs' page. (This is a secure area reserved for your projects only). You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ITT Details' box;

10) Responding to the ITT. Click 'My Response' under 'PQQ/ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining). You can now use the messages function to communicate with the buyer and seek any clarification. Note the deadline for completion, then follow the on-screen instructions to complete the ITT There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

London

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Countess of Chester Hospital NHS Foundation Trust will incorporate a standstill period at the point information on the award of the framework agreement is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the framework agreement is entered into the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.5) Date of dispatch of this notice

26/09/2019

Current Notes