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Notice Summary

Title:
UK-Greenock: Commercial Laundry Maintenance & Repair
Document Ref:
TED32SSEP367184
Document Type:
Contract Notice - Open Procedure
Published By:
River Clyde Homes
Date Published:
25 September 2019
Deadline Date:
11 October 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

River Clyde Homes (RCH) are looking to procure a competent and experienced company to undertake reactive repairs to the Commercial Laundry Equipment held within our communal buildings. RCH may also elect to enter into an annual servicing agreement for the laundry equipment.

Notice Details

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

River Clyde Homes

Roxburgh House, 102-112 Roxburgh Street

Greenock

PA15 4JT

UK

Telephone: +44 8000132196

E-mail: procurement@riverclydehomes.org.uk

NUTS: UKM83

Internet address(es)

Main address: http://riverclydehomes.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12102

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Commercial Laundry Maintenance & Repair

Reference number: RCH347

II.1.2) Main CPV code

98311200

 

II.1.3) Type of contract

Works

II.1.4) Short description

River Clyde Homes (RCH) are looking to procure a competent and experienced company to undertake reactive repairs to the Commercial Laundry Equipment held within our communal buildings. RCH may also elect to enter into an annual servicing agreement for the laundry equipment.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Reactive Repair to Laundry Equipment

II.2.2) Additional CPV code(s)

51543400

II.2.3) Place of performance

NUTS code:

UKM83

II.2.4) Description of the procurement

Reactive Repair to commercial laundry equipment.

II.2.5) Award criteria

Criteria below:

Quality criterion: Methodology & Approach / Weighting: 25.00%

Quality criterion: Community Benefits / Weighting: 10.00%

Quality criterion: Fair Work Practices / Weighting: 5.00%

Price / Weighting:  60.00%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract will run for an initial 2-year duration. RCH may wish to extend any resultant agreement for up to a further two, 12-month periods, subject to the agreement of the successful bidder.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Annual Servicing of Laundry Equipment

II.2.2) Additional CPV code(s)

39713210

II.2.3) Place of performance

NUTS code:

UKM83

II.2.4) Description of the procurement

Annual Servicing of Laundry Equipment

II.2.5) Award criteria

Criteria below:

Quality criterion: Methodology & Approach / Weighting: 25.00%

Quality criterion: Community Benefits / Weighting: 10.00%

Quality criterion: Fair Work Practices / Weighting: 5.00%

Price / Weighting:  60.00%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract will run for an initial 2-year duration. RCH may wish to extend any resultant agreement for up to a further two, 12-month periods, subject to the agreement of the successful bidder.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

N/A

III.1.2) Economic and financial standing

List and brief description of selection criteria:

ESPD question 4B.5.1

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers Liability Insurance = 5m GBP

Bidders should indicate whether they hold the required cover in the table provided within the ESPD

ESPD question 4B.5.2

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Public Liability Insurance = 2m GBP

Bidders should indicate whether they hold the required cover in the table provided within the ESPD.

Minimum level(s) of standards required:

ESPD Question 4B.6

The bidder’s company name and registration number will be used to obtain a financial risk assessment report from Dun & Bradstreet. Only companies, that are deemed to be financially stable by RCH’s Finance Department, on the strength of their financial report will be eligible to be a party to the contract. It is the tenderers responsibility to ensure that the information held by Dun & Bradstreet is up to date at the time of submission. If you prefer to have this assessment carried out in respect of a guarantor, such as an ultimate parent body, then you may elect for this option and details of the guarantor should be provided. Bidders should provide their company registration number in the space provided in the ESPD.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

ESPD Question 4C.1.2

Bidder's will be required to provide a maximum of three examples of the successful delivery of contracts that are close in nature and scope to RCH’s requirement. Bidders require to describe the scope of the contracts, what their responsibilities are / were, what the scale of the contract was, and how they have performed within the contract(Pass/Fail)

ESPD Question 4C.2

Bidders are required to provide details of the engineers you have available to service the contract in the event of a successful bid. The staff member’s core skills, qualifications, accreditations, experience and competencies should be provided(Pass./Fail)

ESPD Question 4C.6.1

Bidders are required to provide details of the relevant experience and educational and professional qualifications held by held by its managerial staff.(Pass/Fail)

ESPD Question 4C.10

Bidders are required to provide details of the proportion of the contract that they intend to subcontract, and provide details of the sub-contractors they intend to sub-contract these works to. If the bidder has decided to subcontract a core part of the contract then a separate ESPD for such subcontractors must be completed.

ESPD Question 4D.1

Bidders will be required to provide a robust Health & Safety Policy; a Risk & Method statement and details of any HSE Breaches, and RIDDOR statistics.

And

Bidders must be able to produce certificates drawn up by independent bodies attesting that the bidder holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), or a documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. (Pass/Fail)

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Key Performance Indicators for the contract are detailed within the tender document.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/10/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 11/10/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

September 2023

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Tenders must be submitted via the Public Contracts Scotland (PCS) Electronic Tender Post Box. Any response not submitted via the Post Box will not be considered. Any queries in relation to the tender must be raised via the 'Question & Answer' function of the PCS website.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=599012.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Bidders require to set out what specific, tangible, community benefits they will bring to the Inverclyde area in the event of a successful bid. These benefit's may address (but are not limited to), targeted recruitment & training; equal opportunities; supply-chain initiatives; environmental initiatives (recycling), community consultation; contributions to education; the promotion of social enterprises; and resources for community initiatives. These benefits must be specific to this contract and not part of a wider Corporate Social Responsibility (CSR) programme. 10% of the total tender score will be allocated to this award criterion.

(SC Ref:599012)

VI.4) Procedures for review

VI.4.1) Review body

River Clyde Homes

Roxburgh House, 102-112 Roxburgh Street

Greenock

PA15 4JT

UK

Telephone: +44 8000132196

Internet address(es)

URL: http://riverclydehomes.org.uk

VI.5) Date of dispatch of this notice

25/09/2019

Current Notes