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Notice Summary

UK-Dunfermline: Provision of Lone Worker Portable Devices
Document Ref:
Document Type:
Contract Notice - Open Procedure
Published By:
Fife Housing Group
Date Published:
24 September 2019
Deadline Date:
11 October 2019
Document Source:
Alert Profile:

Notice Abstract

Lone Worker personal alarm systems, portable, plus support system.

Notice Details

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

Fife Housing Group

7 Pitreavie Court, Pitreavie Business Park


KY11 8UU


Telephone: +44 1383606162



Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Other: Housing Association

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Lone Worker Portable Devices

Reference number: FHG2019

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Lone Worker personal alarm systems, portable, plus support system.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)






II.2.3) Place of performance

NUTS code:


Main site or place of performance:

Fife, Scotland. Can be managed remotely.

II.2.4) Description of the procurement

We are seeking to appoint a provider of lone worker monitoring equipment and the related support services.

Fife Housing Association have a legal responsibility to ensure the safety of their employees and, as such, must establish a robust lone and remote working solution. The system/solution that is implemented will ensure that Fife Housing Association complies with its obligations and duty of care, as an employer, in line with Health and Safety Executive standards.

II.2.5) Award criteria

Criteria below:

Quality criterion: The lone worker device / Weighting: 30

Quality criterion: Experience and expertise / Weighting: 30

Quality criterion: IT support system / Weighting: 20

Quality criterion: Customer care / Weighting: 20

Price / Weighting:  50

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Subject to performance, contract may be renewed for a further 12 months, then a further 12 months, making a total maximum contract of 60 months (five years).

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with EN ISO 9001 and BS8484 (or equivalent - such equivalence to be stated and evidenced).

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The contract will be subject to regular monitoring by the Fife Housing Group Human Resources team.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/10/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 11/10/2019

Local time: 13:00


7 Pitreavie Court, Pitreavie Business Park, Dunfermline, KY11 8UU

Information about authorised persons and opening procedure:

The tenders will be unlocked by Su Bramley, Director of Housing following which they will be assessed against our published ESPD by a panel.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:598695)

VI.4) Procedures for review

VI.4.1) Review body

Fife Housing Group

7 Pitreavie Court, Pitreavie Business Park


KY11 8UU


Telephone: +44 1383606162

Internet address(es)


VI.5) Date of dispatch of this notice


Current Notes