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Notice Summary

Title:
United Kingdom-Edinburgh: Digital Evidence Sharing Capability
Document Ref:
445795-2019
Document Type:
Contract Notice - Competitive procedure with negotiation
Published By:
Scottish Government
Date Published:
23 September 2019
Deadline Date:
25 October 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The Scottish Government (working in partnership with Police Scotland, the Crown Office and Procurator Fiscal Service, the Scottish Courts and Tribunal Service, and the legal defence community) intends to award a contract for a digital partner to deliver and support a software solution aimed at the secure collection, editing and sharing of digital evidence between multiple organisations. The solution will be required to support the full service journey, capability catalogue and system support for the lifecycle of digital evidence. The service journey includes the collection of evidence from local authorities, businesses and the public, through to the editing of multimedia assets by both police and prosecution, and onward sharing to other parties such as defence agents and the court system.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Scottish Government

Victoria Quay, Leith

Edinburgh

EH6 6QQ

UK

Telephone: +44 1312443509

E-mail: neil.stewart@gov.scot

NUTS: UKM

Internet address(es)

Main address: http://www.scotland.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Digital Evidence Sharing Capability

Reference number: 388514

II.1.2) Main CPV code

72212610

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Scottish Government (working in partnership with Police Scotland, the Crown Office and Procurator Fiscal Service, the Scottish Courts and Tribunal Service, and the legal defence community) intends to award a contract for a digital partner to deliver and support a software solution aimed at the secure collection, editing and sharing of digital evidence between multiple organisations. The solution will be required to support the full service journey, capability catalogue and system support for the lifecycle of digital evidence. The service journey includes the collection of evidence from local authorities, businesses and the public, through to the editing of multimedia assets by both police and prosecution, and onward sharing to other parties such as defence agents and the court system.

II.1.5) Estimated total value

Value excluding VAT: 20 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48780000

48610000

72212311

72212783

75240000

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

The requirement is for a digital partner to deliver and support a software solution to be used across Scotland’s criminal justice system. The solution’s purpose is to enable end users to collect, edit and share digital forms of evidence such as CCTV, other multimedia and documents.

The functionality and capabilities of the solution are expected to include: asset storage; multimedia conversion and transcoding; searching and indexing (including integration with external data storage); viewing (including video playback); editing (including bookmarks and clipping); auditing (including chain of evidence); support for retention and archive policies; and deletion.

Data types to be covered include (but are not limited to) multimedia such as video, images and audio, and documents. The solution should also support reporting and integration with other systems such as crime and case management.

Related services include (but are not limited to): system customisation and development; application hosting; technical support and maintenance; helpdesk support; and full service management (at least second and third line).

Bidders should refer to the draft statement of requirements for more detail and a notice of the minimum requirements.

II.2.5) Award criteria

Criteria below:

Quality criterion: Total of quality criteria / Weighting: 60

Quality criterion: Functional requirements / Weighting: 30

Quality criterion: Non-functional requirements / Weighting: 30

Quality criterion: Implementation/delivery / Weighting: 10

Quality criterion: Service management / Weighting: 10

Quality criterion: Solution roadmap / Weighting: 5

Quality criterion: Exit and ownership / Weighting: 5

Quality criterion: Fair work practices / Weighting: 5

Quality criterion: Community benefits / Weighting: 5

Price / Weighting:  40

II.2.6) Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The initial term of the contract will be 5 years. The contract will include options to extend for a further period or periods up to a maximum of 3 years in total.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

Where it is necessary to down-select from among those candidates who pass the exclusion and selection criteria (and confirm that they meet the minimum criteria), the authority will select the 5 candidates who score highest following the authority's evaluation of candidates' responses to Question 4C.1.2 of the ESPD.

For Question 4C.1.2 of the ESPD, candidates should provide 4 case studies of relevant examples of services carried out.

Case study No 1: comparable implementation (40 % weighting)

A current case study (ideally from within the last 3 years) which demonstrates your ability to implement a solution with very similar capabilities to the stated requirements. The case study should provide evidence of:

— digital asset sharing within and across multiple organisations,

— data storage (at-rest locations) and transfer (in-transit arrangements),

— indexing and search functionality of digital files, particularly around integration with external, including third party, data sources (particularly multimedia),

— allowing for metadata to be tagged against the digital files (e.g. case reference, production numbers),

— integration with other systems, such as case management, through open standard APIs,

— editing media files, such as images and complex video such as CCTV,

— capturing full version and audit history for a given digital file,

— allowing for groups and role based access to the solution,

— reporting and the ability to deliver data to external reporting tools, such as performance management and security events.

Case study No 2: project delivery (30 % weighting)

A current case study (ideally from within the last 3 years) which demonstrates your ability to customise and further develop a solution in order to meet customer and end user requirements. The case study should provide evidence of:

— the size and complexity of the development project,

— ability to deliver a project within a multi-agency environment interacting with multiple organisations,

— active project management, including responsibility for resource and cost management,

— the use of iterative and user-centred design processes (such as an Agile approach to service design),

— co-location with a customer during a project,

— ongoing product development methodologies and continuous improvement cycles.

Case study No 3: service delivery (20 % weighting)

A current case study (ideally from within the last 3 years) which demonstrates your ability to manage the service aspects of a major IT service. The case study should provide evidence of:

— application hosting,

— the provision of helpdesk support, documentation and training,

— system maintenance and the deployment of an agreed support model (covering bug fix times, time to recovery, uptime, etc.),

— the use of service level agreements and service credits,

— quality management (including quality assurance processes and any quality certification),

— appropriate cyber security measures,

— supply chain management (including the use of sub-contractors and sub-contracted workers).

Case study No 4: justice sector experience (10 % weighting)

A current case study (ideally from within the last 3 years) which demonstrates your experience of working with the Scottish or UK justice sectors.

Bidders should refer to the bidders guidance instructions document for information on evaluation of the case studies (including the tie-break process).

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Bidders are required to confirm that they meet the minimum criteria.

Bidders should identify the software which would form the basis of their proposed solution.

Bidders should refer to the bidders guidance instructions document and the draft statement of requirements for full information.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

1) Economic and financial standing

There is no action required of tenderers at this stage. The authority will make an assessment of the economic and financial standing of each tenderer (and any consortia or reliance partners) using the Dun and Bradstreet (D&B) 'Failure Score' indicator and the following process:

Step 1: a D&B 'Failure Score' of 50 or above will result in a pass.

Step 2: if the tenderer (or any consortium or reliance partner) scores below 50, then the audited financial accounts of the tenderer (or consortia or reliance partner) will be used to conduct an assessment of the risk of business failure. If this assessment identifies an unacceptable risk then the tenderer (or consortia or reliance partner) will fail this assessment.

2) Insurances

For question 4B5 of the ESPD, it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below.

3) Financial accounts

For question 4B6 of the ESPD, bidders may elect to provide their audited financial accounts for the last 3 financial years. There must be no qualification or contra-indication from any evidence provided in support of the tenderer's economic and financial standing.

Minimum level(s) of standards required:

1) Economic and financial standing. Refer to the process described above

In the event that the tenderer (or consortia or reliance partner) does not initially meet the standard required, they may still be considered via some form of other assurance e.g. parent company guarantee (providing that the guarantor does pass the EFS assessment) or a performance bond.

Details of the D&B ‘A Guide to Dun and Bradstreet’s Predictive Indicators’ – can be found using the http address below:

https://www.dnb.co.uk/about-us/our-analytics/predictors-scores-ratings/scores-ratings.html

2) Professional risk indemnity = 10 000 000 GBP

Employer's (compulsory) liability = 5 000 000 GBP

Public liability = 10 000 000 GBP

Product liability = 10 000 000 GBP

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Selection criteria:

— information security management,

— cyber essentials plus,

— use of police assured secure facilities,

— use of iterative development cycles.

Minimum level(s) of standards required:

The bidder must:

— have achieved, or be committed to achieving prior to contract award, ISO/IEC 27001 (Information Security Management Systems Requirements) or recognised equivalent,

— have achieved, or be committed to achieving prior to contract award, cyber essentials plus accreditation or recognised equivalent,

— have experience in using home office approved police assured secure facilities (PASF) or recognised equivalent,

— have experience in delivering software in iterative and continuous development cycles, such as Agile or Kanban.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

If a bidder comprises a consortium which will establish a special purpose vehicle (SPV) to deliver the contract, that bidder will not be required to form an SPV at this stage, but will be required to do so prior to the award of any contract. In this circumstance the consortium, acting through consortium members, will be required to provide appropriate guarantees in respect of the performance of the SPV of that bidder’s obligations under the contract.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 125-305663

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 25/10/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 08/01/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 4471. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The purchaser is committed to contributing to the social, economic and environmental well-being of the people of Scotland. The Purchaser has a range of national outcomes that underpin its core purpose — to focus on creating a more successful country, with opportunities for all of Scotland to flourish, through sustainable and inclusive economic growth.

Accordingly, there is a requirement to demonstrate commitment to these objectives in the form of a community benefits proposal, which will be performed on a cost-neutral basis.

Proposals must complement the main purpose of the contract and be proportionate to the contract value. Proposals should deliver solutions to the issues within the communities affected by the subject matter of the contract whilst contributing to Scotland’s National Outcomes.

The community benefit proposal will be included in the conditions of the contract.

For more information, see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

(SC Ref:589498)

VI.4) Procedures for review

VI.4.1) Review body

Scottish Government

Victoria Quay, Leith

Edinburgh

EH6 6QQ

UK

Telephone: +44 1312443509

Internet address(es)

URL: http://www.scotland.gov.uk

VI.5) Date of dispatch of this notice

18/09/2019

Current Notes