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Notice Summary

United Kingdom-Swansea: Contract for the Provision of a Refugee Resettlement Programmes Orientation Service
441708-2019
City and County of Swansea
19 September 2019
18 October 2019
Contract Notice - Open Procedure
No

Notice Abstract

The Council is seeking a single provider to deliver the Refugee Resettlement Programmes’ Orientation Service for Swansea in accordance with the delivery specifications provided by the Council.

Notice Details

Social and other specific services – public contracts

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

City and County of Swansea

Civic Centre

Swansea

SA1 3SN

UK

Telephone: +44 1792636000

E-mail: procurement@swansea.gov.uk

NUTS: UKL18

Internet address(es)

Main address: http://www.swansea.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Contract for the Provision of a Refugee Resettlement Programmes Orientation Service

Reference number: CCS/19/325

II.1.2) Main CPV code

98000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Council is seeking a single provider to deliver the Refugee Resettlement Programmes’ Orientation Service for Swansea in accordance with the delivery specifications provided by the Council.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

85000000

98000000

II.2.3) Place of performance

NUTS code:

UKL18


Main site or place of performance:

City and County of Swansea.

II.2.4) Description of the procurement

The UK Government made a commitment to relocate to the UK, some of the most vulnerable refugees from Syria who have already been displaced to the neighbouring countries through a programme called the Vulnerable Persons’ Resettlement Scheme (VPRS) by 2020. The scheme prioritises the most vulnerable, for example survivors of torture and violence, women and children at risk and those in need of medical care. In addition, the UK Government made a commitment to resettle 3 000 refugee children and their families at risk, who are residing in the Middle East and North Africa Regions through the Vulnerable Children’s Resettlement Scheme (VCRS) over the same period.

The Government has now expanded these schemes and committed support for another year 2020-2021 to include refugees from a variety of countries and nationalities.

The Council is seeking a single provider to deliver the refugee resettlement programmes’ orientation service for Swansea in accordance with the delivery specifications provided by the Council.

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The framework agreement will be for an initial contract period of 1.1.2020-31.12.2022 with the option to extend up to 24 months at the discretion of the Council. The contract start date is indicative and subject to change.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.4) Objective rules and criteria for participation

As per tender documents.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As per tender documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.11) Main features of the award procedure:

As per tender documents.

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/10/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

Section VI: Complementary information

VI.3) Additional information

Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.

1) Register your company on the eTenderWales portal (this is only required once):

— navigate to the portal: http://etenderwales.bravosolution.co.uk

— click the ‘Suppliers register here’ link,

— enter your correct business and user details,

— note the username you chose and click ‘Save’ when complete,

— you will shortly receive an email with your unique password (please keep this secure),

— agree to the terms and conditions and click ‘continue’.

2) Express an interest in the project:

— login to the portal with your username/password,

— click the ‘ITTs Open to All Suppliers’ link (these are the ITTs open to any registered supplier),

— click on the relevant ITT to access the content,

— click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page,

— this will move the ITT into your ‘My ITTs’ page (this is a secure area reserved for your projects only),

— click on the ITT code. You can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.

3) Responding to the invitation to tender:

— you can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting),

— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the onscreen instructions to complete the ITT,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8.00 to 18.00) on:

— email: help@bravosolution.co.uk

— Phone: +44 8003684850

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=95686

(WA Ref:95686)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

City and County of Swansea — Legal Democratic Services and Business Intelligence

Civic Centre

Swansea

SA1 3SN

UK

Telephone: +44 1792636000

Internet address(es)

URL: http://www.swansea.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in Section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4) Service from which information about the review procedure may be obtained

City and County of Swansea — Legal Democratic Services and Business Intelligence

Civic Centre

Swansea

SA1 3SN

UK

Internet address(es)

URL: www.swansea.gov.uk

VI.5) Date of dispatch of this notice

18/09/2019