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Notice Summary

Title:
United Kingdom-Horsham: Cleaning Services and Grounds Maintenance Services
Document Ref:
440849-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Saxon Weald
Date Published:
19 September 2019
Deadline Date:
25 October 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The provision of cleaning services at 86 locations and grounds maintenance at 236 locations.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Saxon Weald

Saxon Weald House, 38-42 Worthing Road, West Sussex

Horsham

RH12 1DT

UK

Contact person: Ark Consultancy Ltd

Telephone: +44 1215153831

E-mail: gmalcolm@arkconsultancy.co.uk

Fax: +44 1215153923

NUTS: UKJ2

Internet address(es)

Main address: http://www.saxonweald.com

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://tendermanagement.launchcontrol-systems.com/register/index/c19c7856ad


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Procurement of Cleaning Services and Grounds Maintenance Services

II.1.2) Main CPV code

77314000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The provision of cleaning services at 86 locations and grounds maintenance at 236 locations.

II.1.5) Estimated total value

Value excluding VAT: 13 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Cleaning Services

II.2.2) Additional CPV code(s)

90910000

II.2.3) Place of performance

NUTS code:

UKJ2

UKJ3

Main site or place of performance:

At Housing Schemes across East and West Sussex and in Hampshire.

II.2.4) Description of the procurement

Saxon Weald is procuring a cleaning services contract.

The cleaning services contract covers 86 locations and incorporates the following requirements:

— management services,

— management of customer feedback,

— routine and reactive cleaning to internal communal areas,

— routine and reactive cleaning services to shared communal kitchens, bathrooms, lounges, laundries and dining areas,

— office cleaning at retirement schemes,

— cleaning of windows (internal and external),

— graffiti removal,

— annual deep cleans.

The number of sites is higher than the number of locations as each location can consist of more than 1 site. The tender documents contain full information in respect of locations and sites.

II.2.5) Award criteria

Criteria below:

Quality criterion: Responses to quality questions / Weighting: 45

Quality criterion: Responses in respect of risk management / Weighting: 10

Price / Weighting:  45

II.2.6) Estimated value

Value excluding VAT: 7 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contracts will include the option to extend the contract term by a further 5 x 1-year extensions (up to 10 years in total) subject to performance.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Grounds Maintenance Services

II.2.2) Additional CPV code(s)

77314000

II.2.3) Place of performance

NUTS code:

UKJ2

UKJ3

Main site or place of performance:

At Housing Schemes across East and West Sussex and in Hampshire.

II.2.4) Description of the procurement

Saxon Weald is procuring a grounds maintenance services contract.

The grounds maintenance contract covers 236 locations and incorporates the following requirements:

— management services,

— management of customer feedback,

— grass cutting,

— soft landscape maintenance, including shrubs, bushes, hedges and rose beds,

— litter picking,

— weed, moss and algae control,

— tree maintenance,

— ditch clearance,

— winter maintenance,

— replacement planting,

— Japanese Knotweed control,

— dumped rubbish and fly tipping management.

The number of sites is higher than the number of locations as each location can consist of more than 1 site. The tender documents contain full information in respect of locations and sites.

II.2.5) Award criteria

Criteria below:

Quality criterion: Responses to quality questions / Weighting: 45

Quality criterion: Responses in respect of risk management / Weighting: 10

Price / Weighting:  45

II.2.6) Estimated value

Value excluding VAT: 6 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contracts will include the option to extend the contract term by a further 5 x 1-year extensions (up to 10 years in total) subject to performance.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Information in respect of the required performance against key performance indicators is set out in the tender documentation.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 25/10/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 25/10/2019

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

This procurement is being undertaken in conjunction with the procurement of catering services. The tender documentation will cover all 3 services and bidders will be required to identify within their tender returns, which service(s) they are bidding for. Bidders may bid for 1 or more services but must comply in full with instructions in the tender documentation.

VI.4) Procedures for review

VI.4.1) Review body

The High Court, Royal Courts of Justice

The Strand

London

WC2A 2LL

UK

Telephone: +44 2079476000

VI.4.2) Body responsible for mediation procedures

The High Court, Royal Courts of Justice

The Strand

London

WC2A 2LL

UK

Telephone: +44 2079476000

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Saxon Weald will undertake a 10-day standstill period following the notification of conditional award to all bidders in compliance with The Public Contracts Regulations 2015.

VI.4.4) Service from which information about the review procedure may be obtained

Ark Consultancy Ltd

Ark Central, 84 Spencer Street

Birmingham

B18 6DS

UK

Telephone: +44 1215153831

E-mail: gmalcolm@arkconsultancy.co.uk

VI.5) Date of dispatch of this notice

16/09/2019

Current Notes