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Notice Summary

Title:
United Kingdom-Normanton: for the Pandemic Influenza Preparedness Programme
Document Ref:
440183-2019
Document Type:
Contract Notice - Open Procedure
Published By:
NHS Supply Chain acting as agent for Supply Chain Coordination Ltd (SCCL)
Date Published:
19 September 2019
Deadline Date:
16 October 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

As part of the Pandemic influenza preparedness programme (PIPP) the Department of Health and the Supply Chain Coordination Ltd (SCCL) wish to procure an emergency stockpile of medical consumables to be distributed in the event of a pandemic flu outbreak or any other health related emergency across the UK.The purpose of the contract is to ensure that there is a stockpile of these products that will only be distributed in the case of a flu pandemic or other health related emergency. The stock will be delivered by the supplier(s) to DHL (or other nominated) depot for deep storage across a number of locations in the UK in but not limited to: Yorkshire, Oxfordshire, Warwickshire, Cambridgeshire, Leicestershire, Lancashire, Merseyside, Suffolk, Derbyshire, Northern Ireland, Scotland and Wales.In the event of a pandemic or other health related emergency the PIPP stock will be distributed by NHS Supply Chain on the instructions of the Department of Health.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

NHS Supply Chain acting as agent for Supply Chain Coordination Ltd (SCCL)

Foxbridge Way

Normanton

WF6 1TL

UK

Contact person: Lindsey Ward

E-mail: Lindsey.Ward@supplychain.nhs.uk

NUTS: UKE4

Internet address(es)

Main address: https://www.gov.uk/government/organisations/department-of-health

Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health/about/procurement

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://procurement.supplychain.nhs.uk/ISS/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

http://procurement.supplychain.nhs.uk/ISS/


I.4) Type of the contracting authority

National or federal agency/office

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Contract for Medical Consumables for the Pandemic Influenza Preparedness Programme (PIPP)

Reference number: FAG17103

II.1.2) Main CPV code

33140000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

As part of the Pandemic influenza preparedness programme (PIPP) the Department of Health and the Supply Chain Coordination Ltd (SCCL) wish to procure an emergency stockpile of medical consumables to be distributed in the event of a pandemic flu outbreak or any other health related emergency across the UK.

The purpose of the contract is to ensure that there is a stockpile of these products that will only be distributed in the case of a flu pandemic or other health related emergency. The stock will be delivered by the supplier(s) to DHL (or other nominated) depot for deep storage across a number of locations in the UK in but not limited to: Yorkshire, Oxfordshire, Warwickshire, Cambridgeshire, Leicestershire, Lancashire, Merseyside, Suffolk, Derbyshire, Northern Ireland, Scotland and Wales.

In the event of a pandemic or other health related emergency the PIPP stock will be distributed by NHS Supply Chain on the instructions of the Department of Health.

II.1.5) Estimated total value

Value excluding VAT: 4 700 470.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Combined Needle and Syringe Set

II.2.2) Additional CPV code(s)

33141320

33141310

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

The anticipated value of this lot is approximately 3 800 380 GBP to 4 700 470 GBP.

It is important to note that this procurement is for product to be held in deep storage. Deep storage is defined as products which are stored in pallets in standard racking for the duration of their shelf life. The product will only be issued in the event of a pandemic Influenza any other related health emergency declared by the UK government and therefore product packaging and pallet must be capable of being stored for its stated shelf life and capable of being issued at any point from receipt to shelf life expiry date. As such the requirements are different from NHS Supply Chain business as usual arrangements. There is no requirement for product support after the completion of the contract or in the event of an Influenza pandemic or other health related emergency. Please refer to the invitation to tender for more details.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 2.5

Quality criterion: Delivery / Weighting: 2.5

Cost criterion: Annual coat of ownership / Weighting: 95

II.2.6) Estimated value

Value excluding VAT: 4 700 470.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options:

This framework agreement will have the option to extend incrementally on more than 1 occasion for up to a maximum of 48 months.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please note that it is anticipated that a single applicant will be appointed to the lot. Applicants should refer to the invitation to tender for details of the scoring process to be used to assess the applicants to be appointed to the contract.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Applicants should refer to II.2) of this contract notice for further details in respect of appointment to the lot of this contract.

Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs (including any third party costs fees or expenses incurred by those expressing an interest, participating or tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted. All communications must be made through NHS Supply Chain's eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice.

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents.

III.1.3) Technical and professional ability

Minimum level(s) of standards required:

The contracting authority reserves the right to require groupings of entities to take a particular form or to require 1 party to undertake primary legal liability or to require that each party undertakes joint and several liability.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 16/10/2019

Local time: 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 17/10/2019

Local time: 09:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Submission of expression of interest and procurement specific information:

This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:

Registration.

1) use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal;

2) If not yet registered:

— click on the ‘Not Registered Yet’ link to access the registration page,

— complete the registration pages as guided by the mini guide found on the landing page.

Portal access:

If registration has been completed:

— login with URL http://procurement.supplychain.nhs.uk/ISS/

— click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.

Expression of interest:

— view contract notice content by clicking on the ‘View Notice’ button for the procurement event. This opens a PDF document,

— express an interest by clicking on the ‘Express Interest’ button,

— to start the response process after the expression of interest has been done, select the ‘My Active Opportunities’ option and click on the ‘Apply’ button,

— select the procurement event from the list by clicking on the description,

— in the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.

Header level requirements:

— applicants are required to read all framework header documents which can be accessed using the ‘NHS Scheader Documents’ button, which is located in the ‘Select Framework’ tab,

— applicants are required to upload the documents requested using the ‘Supplier Header Documents’ button, which is located in the ‘Select Framework’ tab,

— applicants are required to complete all mandatory questions, which can be accessed using the ‘Framework Questionnaire’ tab.

Lot level requirements:

— a preview of the lot line details can be viewed using the ‘Lot Header’ tab, by selecting the Lot and using the ‘Lot Line Information’ button. In order to respond to a lot, applicants must select the relevant lot and then use the ‘Express Intent’ button. This expression of intent does not place any obligation on the applicant to respond, the action unlocks the ability to respond,

— complete price offers per line for the lot by completing the required fields for the lines the applicant wants to include in the bid using the ‘Lot Line Detail’ tab. There are a number of mandatory fields to complete on a product line basis; these are highlighted in yellow in the ‘Lot Line Detail’ tab,

— applicants are required to answer all mandatory lot specific questions found in the ‘Lot Evaluation Criteria’ tab,

— applicants are then required to click on the ‘Terms and Conditions’ button in the ‘Submit Individual Lot Response(s)’ tab to view and accept the ISS terms and conditions,

— accept the ISS ‘Terms and Conditions’ button to access this function,

— submit lot response, by clicking on the ‘Submit Response to Selected Lot’ button in the ‘Submit Individual Lot Response(s)’ tab to submit response for the lot,

— applicants are able to view their submission using the ‘Supplier Submission Report’ button, found in the ‘Submit Individual Lot Response(s)’ tab.

Please refer to Section III.1.1) for additional information.

VI.4) Procedures for review

VI.4.1) Review body

NHS Supply Chain

Normanton

UK

VI.4.2) Body responsible for mediation procedures

NHS Supply Chain

Normanton

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Appeals to be logged in accordance with the Public Contracts Regulations 2015 (as amended).

VI.5) Date of dispatch of this notice

16/09/2019

Current Notes