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Notice Summary

Title:
United Kingdom-Cambridge: Security services
Document Ref:
438845-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Cambridgeshire County Council
Date Published:
18 September 2019
Deadline Date:
25 October 2019
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

Cambridgeshire County Council (CCC) (The ‘Authority’) wishes to invite tenders for the supply of services in respect of a security services framework. LGSS Procurement is managing this procurement process in accordance with the Public Contracts Regulations 2015 on behalf of the authority. This framework is open for use by all current LGSS partners including:partners and other organisations delegating services and or functions to LGSS (currently Cambridgeshire County Council, Milton Keynes Council, Northamptonshire County Council, Norwich City Authority and Northampton Borough Council) who participate in LGSS’ shared services venture.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Cambridgeshire County Council

Shire Hall, Castle Hill

Cambridge

CB3 0AP

UK

Contact person: Mr Ian Gower

E-mail: ian.gower@cambridgeshire.gov.uk

NUTS: UKH

Internet address(es)

Main address: https://www.lgss.co.uk/about/

Address of the buyer profile: https://www.lgss.co.uk/about/

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.lgssprocurementportal.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.lgssprocurementportal.co.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cambridgeshire County Council Security Services Framework

Reference number: DN413417

II.1.2) Main CPV code

79710000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Cambridgeshire County Council (CCC) (The ‘Authority’) wishes to invite tenders for the supply of services in respect of a security services framework. LGSS Procurement is managing this procurement process in accordance with the Public Contracts Regulations 2015 on behalf of the authority. This framework is open for use by all current LGSS partners including:partners and other organisations delegating services and or functions to LGSS (currently Cambridgeshire County Council, Milton Keynes Council, Northamptonshire County Council, Norwich City Authority and Northampton Borough Council) who participate in LGSS’ shared services venture.

II.1.5) Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

45312100

45312200

II.2.3) Place of performance

NUTS code:

UKH

II.2.4) Description of the procurement

The authority wishes to appoint a framework to provide security services, encompassing:

— manned guarding (including dog handlers) (24/7),

— mobile patrols (including dog handlers),

— fire refuge systems,

— gatehouse/car parking,

— key holding and alarm activation response services (with an associated response time of 30 minutes to anywhere in the County),

— unlocking/locking key corporate offices on a daily basis,

— out of hours response and action,

— remote battery operated camera systems including smoke sensors,

— CCTV — installation, maintenance and repair including remotely monitored systems,

— intruder alarm (including battery operated systems),

— installation, monitoring, maintenance and repair,

— lone working devices,

— panic alarm — installation, maintenance and repair,

— an out of hours response service (to cover contracting authorities and their response contractors),

— alarm monitoring centre services across a variety of properties within the geographical boundaries of Cambridgeshire. It is expected that the framework will last for a period of 3 years, with the option of 1 further year's extension, and will take the form of a framework agreement, under which individual requirements will be specified and priced according to a schedule of rates agreed as a result of this tender process. It is difficult to predict the exact value of this contract as the authority’s property portfolio is likely to vary over the contract term, but it is estimated that the total value will not be less than 500 000 GBP or greater than 1 500 000 GBP. This is calculated by taking the anticipated (but not guaranteed) annual spend of Cambridgeshire (200 000-250 000 GBP pa), and allowing further spend from other bodies who may choose to access this framework. There is however no guarantee of any further body accessing this framework or of the totals provided above. Estimated value excluding VAT:

Range: between 500 000 and 1 500 000 GBP. By way of access agreement this framework is also open to new LGSS customers seeking to utilise LGSS frameworks on an independent third party basis including: any city, district, borough or other local authority within the counties of any LGSS partner authority (currently Cambridgeshire County, the City of Milton Keynes and Northamptonshire County) including Northamptonshire Partnership Homes; any companies or organisations set up by participants in LGSS including Stand Out Northamptonshire; any school, academy, university or other educational establishment within the counties of any LGSS partner authority (currently Cambridgeshire County, Northamptonshire County and Milton Keynes) and any Public Body outlined in either Part I) or Part II) of the Local Authorities (Goods and Services) (Public Bodies) Order 1972. Details of these can be found at http://www.legislation.gov.uk/uksi/1972/853/made

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

Justification for any framework agreement duration exceeding 8 years:

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 25/10/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 25/10/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.3) Additional information

The Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from (refer to address in Part I.1)). If an appeal regarding the award of contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into the Court may order the ineffectiveness of a contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.

VI.4) Procedures for review

VI.4.1) Review body

Mr. Gus de Silva

LGSS Procurement Octagon 1006 Shire Hall

Cambridge

CB3 0AP

UK

E-mail: GdeSilva@northamptonshire.gov.uk

VI.4.2) Body responsible for mediation procedures

Royal Courts of Justice

The Strand

London

WC2A 2LL

UK

VI.4.4) Service from which information about the review procedure may be obtained

Mr. Gus de Silva

LGSS Procurement Octagon 1006 Shire Hall

Cambridge

CB3 0AP

UK

VI.5) Date of dispatch of this notice

17/09/2019

Current Notes