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Notice Summary

United Kingdom-Derby: Interpretation and Translation Services
438665-2019
Derby City Council
18 September 2019
17 October 2019
Contract Notice - Open Procedure
No

Notice Abstract

Derby City Council requires interpretation and translation services to facilitate access to Council services for its Citizens who have English as an additional language.The provision is for cost effective interpreting and/or translation support, in all languages, to Council colleagues working with people who have English as an additional language who live in Derby or are placed outside of Derby (for example some children and young people who still come under the responsibility of the Council). The services will not be accessed directly by citizens.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Derby City Council

Corporation Street

Derby

DE1 2FS

UK

Contact person: Samina Rashid

Telephone: +44 1332640768

E-mail: samina.rashid@derby.gov.uk

NUTS: UKF11

Internet address(es)

Main address: www.derby.gov.uk

Address of the buyer profile: http://www.eastmidstenders.org

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.eastmidstenders.org


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

TD1394 — The Provision of Interpretation and Translation Services

Reference number: TD1394

II.1.2) Main CPV code

79540000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Derby City Council requires interpretation and translation services to facilitate access to Council services for its Citizens who have English as an additional language.

The provision is for cost effective interpreting and/or translation support, in all languages, to Council colleagues working with people who have English as an additional language who live in Derby or are placed outside of Derby (for example some children and young people who still come under the responsibility of the Council). The services will not be accessed directly by citizens.

II.1.5) Estimated total value

Value excluding VAT: 1 550 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 3 lots

Maximum number of lots that may be awarded to one tenderer: 3

II.2) Description

Lot No: 1

II.2.1) Title

Face to Face Interpretation

II.2.2) Additional CPV code(s)

79540000

II.2.3) Place of performance

NUTS code:

UKF11


Main site or place of performance:

Derby City.

II.2.4) Description of the procurement

The service provider will provide bilingual face to face interpreting to support all planned and unplanned events.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 044 055.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

There will be 3 annual options to extend the initial contract term.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

There will be 3 annual options to extend the initial contract term.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.

Lot No: 2

II.2.1) Title

Telephone Interpretation

II.2.2) Additional CPV code(s)

79540000

II.2.3) Place of performance

NUTS code:

UKF11

II.2.4) Description of the procurement

The service provider will provide a bilingual telephone interpretation service to be available in all languages, without booking, 24 hours daily, 365 days a year to support all planned and unplanned events.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in working days: 24

This contract is subject to renewal: Yes

Description of renewals:

There will be 3 options to extend the contract in annual increments.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

There will be 3 options to extend the contract in annual increments.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.

Lot No: 3

II.2.1) Title

Written Translations

II.2.2) Additional CPV code(s)

79530000

II.2.3) Place of performance

NUTS code:

UKF11


Main site or place of performance:

Derby City.

II.2.4) Description of the procurement

The service provider will provide a written translation service for the Council during the working hours of 8.30 a.m. to 5 p.m. Monday to Friday, excluding Bank Holidays.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 305 945.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract is subject to 3 options to extend in annual increments.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract is subject to 3 options to extend in annual increments.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the procurement documents.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. The details are to be provided in the procurement documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 17/10/2019

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 18/10/2019

Local time: 14:30

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘live contracts' section, select the relevant contract notice. Select the ‘apply online' link in the bottom right hand corner of the contract notice. This will transfer you to the Council's e-tendering system at https://www.eastmidstenders.org where you can express interest and obtain the documents. To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMids Tenders (unless you have done this previously).

Please note we will only accept expressions of interest/tender returns through the East Mids Tenders e-tendering system.

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On the opportunities portal home page (https://www.eastmidstenders.org) there is an option to 'Register' link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own company's' details. Further information can be found in the user guide ‘how to do business on the portal' which can be found in the 'Help' section at the top right of the homepage. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page.

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VI.4) Procedures for review

VI.4.1) Review body

Derby City Council

Derby

DE1 2FS

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 calendar days standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.5) Date of dispatch of this notice

16/09/2019