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Notice Summary

Title:
United Kingdom-St Asaph: Digital Health Record (DHR) Solution
Document Ref:
437908-2019
Document Type:
Contract Notice - Restricted Procedure
Published By:
NHS Wales Shared Services Partnership
Date Published:
18 September 2019
Deadline Date:
21 October 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Betsi Cadwaladr University Health Board wishes to procure a Digital Health Record (DHR), that will provide a single view of the acute patient record; supporting integration with local and national systems that are fit for purpose, providing greater access to systems and information that are compliant with data protection legislation requirement, improving and streamlining working practices and removing ‘paper’ from the system.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

NHS Wales Shared Services Partnership

Alder House Alder Court St. Asaph Business Park

St Asaph

LL17 0JL

UK

Contact person: Ian Jones

Telephone: +44 1745366813

E-mail: ian.r.jones@wales.nhs.uk

NUTS: UKL

Internet address(es)

Main address: http://www.procurement.wales.nhs.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at:

http://www.etenderwales.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk/


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of a Digital Health Record (DHR) Solution

Reference number: T.0911

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Betsi Cadwaladr University Health Board wishes to procure a Digital Health Record (DHR), that will provide a single view of the acute patient record; supporting integration with local and national systems that are fit for purpose, providing greater access to systems and information that are compliant with data protection legislation requirement, improving and streamlining working practices and removing ‘paper’ from the system.

II.1.5) Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

79996100

II.2.3) Place of performance

NUTS code:

UKL

UKL23

UKL12

UKL11

UKL13

II.2.4) Description of the procurement

The broad requirements of the solution are as follows:

— the operational user interface must be easy to access, responsive, user-friendly, easy to navigate and quick to learn,

— the solution is required to present a single, unified view (aggregate from existing point of care systems and new content) of a patient‘s history of encounters. This must include a cross care system longitudinal timeline for an individual. The user should be able to view further information about these encounters where available,

— as an overview, the solution must:

—— take the demographic and appointment data from the Welsh Patient Administration System (WPAS),

—— allow a user to find/search for a patient by entering any one of the patient’s unique identifiers,

—— allow a user to select a patient from lists (e.g. ward, clinic or custom),

—— create e-form templates and associated workflows for the capture of data,

—— deliver seamless integration with national and local best of breed systems via an open architecture allowing the transfer of data and documents,

—— allow existing paper records to be scanned in and stored as a composite part of the patient’s digital record,

—— the workflow must fit with clinical practice in all areas of the Health Board; in particular it must not delay acute work, such as patient clerking, nor interfere with clinical interaction (listen, talk, observe, document),

—— enable quick access to the stored comprehensive patient record or its component parts, and provide features specifically designed to make navigation of very large records quick and easy, e.g. sort, filter, search,

—— present information in a meaningful way to support clinical workflow; presenting to the user appointment lists, recent test results, etc. and provide automated notifications,

—— provide an electronic window (portal) that allows clinicians and administrators to view defined information about individual and cohorts of patients in a 'virtual' electronic patient record,

—— meet the national standards on data coding and transfer, e.g. SNOMED CT, HL7 FHIR,

—— meet existing NHS Wales Data Dictionary standards, and have the flexibility to be configured to incorporate future changes,

—— to support the streamlining of working practices by removing ‘paper’ from the system,

—— provide a detailed audit trail of all access and updates to patient records,

—— be able to send output to other professionals and/or providers both electronically and in hard copy to support e.g. the management of Subject Access Requests including the redaction of information and output to .pdf; watermarks,

—— be device agnostic.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Term with additional 12 month extensions x 2.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 204-464249

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 21/10/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 04/11/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=95624

(WA Ref:95624)

VI.4) Procedures for review

VI.4.1) Review body

NHS Wales Shared Services Partnership

Alder House Alder Court St.Asaph Business Park

St. Asaph

LL17 0JL

UK

Telephone: +44 1443848585

E-mail: ian.r.jones@wales.nhs.uk

Internet address(es)

URL: http://www.procurement.wales.nhs.uk

VI.5) Date of dispatch of this notice

16/09/2019

Current Notes