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Notice Summary

United Kingdom-High Wycombe: Provision of a Fuel Management Information System for the 2 Gp Air Mobility Force
436326-2019
Ministry of Defence, C&C, C&C
17 September 2019
14 October 2019
Contract Notice - Restricted Procedure
No

Notice Abstract

2 Gp require a fully operational, proven and accredited FMIS (Fuel management information system) software solution to enable the collation and analysis of 2 Gp aviation fuel data parameters in order to drive mandated AMF HQ fuel saving initiatives. A FMIS is required to enable AMF HQ to track and measure performance against identified initiatives in order to reduce the delta between resourced, planned and actual expenditure on 2 Gp aviation fuel. Industry best practice within the Airline Industry states that FMISs are part of every fuel efficiency programme and are used to provide an evidential base to support fuel saving, maintenance planning and carbon emissions reduction across the business. They comprise software designed to collect, analyse and present fuel data; with some FMIS service providers offering engine or flight planning synergies to maximise further saving potential.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Ministry of Defence, C&C, C&C

RAF High Wycombe, Nimrod Building, 3 Site

High Wycombe

HP14 4UE

UK

Contact person: Lewis Jeacock

Telephone: +44 149494462

E-mail: lewis.jeacock101@mod.gov.uk

NUTS: UKJ1

Internet address(es)

Main address: www.contracts.mod.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.contracts.mod.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Defence

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of a Fuel Management Information System for the 2 Gp Air Mobility Force (AMF) HQ Fuel Management Cell at RAF Brize Norton

Reference number: ACT/04662

II.1.2) Main CPV code

48612000

 

II.1.3) Type of contract

Services

II.1.4) Short description

2 Gp require a fully operational, proven and accredited FMIS (Fuel management information system) software solution to enable the collation and analysis of 2 Gp aviation fuel data parameters in order to drive mandated AMF HQ fuel saving initiatives. A FMIS is required to enable AMF HQ to track and measure performance against identified initiatives in order to reduce the delta between resourced, planned and actual expenditure on 2 Gp aviation fuel. Industry best practice within the Airline Industry states that FMISs are part of every fuel efficiency programme and are used to provide an evidential base to support fuel saving, maintenance planning and carbon emissions reduction across the business. They comprise software designed to collect, analyse and present fuel data; with some FMIS service providers offering engine or flight planning synergies to maximise further saving potential.

II.1.5) Estimated total value

Value excluding VAT: 750 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKJ14


Main site or place of performance:

Oxfordshire.

II.2.4) Description of the procurement

2 Gp require a fully operational, proven and accredited FMIS (Fuel management information system) software solution to enable the collation and analysis of 2 Gp aviation fuel data parameters in order to drive mandated AMF HQ fuel saving initiatives. A FMIS is required to enable AMF HQ to track and measure performance against identified initiatives in order to reduce the delta between resourced, planned and actual expenditure on 2 Gp aviation fuel. Industry best practice within the Airline Industry states that FMISs are part of every fuel efficiency programme and are used to provide an evidential base to support fuel saving, maintenance planning and carbon emissions reduction across the business. They comprise software designed to collect, analyse and present fuel data; with some FMIS service providers offering engine or flight planning synergies to maximise further saving potential.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 750 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

This contract will run for 4 core contract years. There will be 2 option periods (each lasting for 1 year) available to the authority to use. However they are not mandated to do so.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 14/10/2019

Local time: 23:59

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a security aspects letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must login, go to your response manager and add the following access code: D5768CZ589

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently asked questions (FAQ's) or the user guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800282324.

GO Reference: GO-2019913-DCB-15361025

VI.4) Procedures for review

VI.4.1) Review body

Ministry of Defence, C&C, C&C

RAF High Wycombe, Nimrod Building, 3 Site

High Wycombe

HP14 4UE

UK

Telephone: +44 1494494462

E-mail: lewis.jeacock101@mod.gov.uk

VI.4.2) Body responsible for mediation procedures

Ministry of Defence, C&C, C&C

RAF High Wycombe, Nimrod Building, 3 Site

High Wycombe

HP14 4UE

UK

Telephone: +44 1494494462

E-mail: lewis.jeacock101@mod.gov.uk

VI.4.4) Service from which information about the review procedure may be obtained

Ministry of Defence, C&C, C&C

RAF High Wycombe, Nimrod Building, 3 Site

High Wycombe

HP14 4UE

UK

Telephone: +44 1494494462

E-mail: lewis.jeacock101@mod.gov.uk

VI.5) Date of dispatch of this notice

13/09/2019