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  • Notice Summary
    UK-Stirling: External Audit and Finance Services
    TED32SSEP366143
    Zero Waste Scotland Ltd
    13 September 2019
    14 October 2019
    Contract Notice - Open Procedure
  • Notice Abstract

    Zero Waste Scotland wishes to appoint a Contractor for the provision of external audit services for annual statutory financial statements, Statement of Compliance and advice on technical accounting and other financial matters as necessary.

  • Notice Details

    Contract Notice (below OJEU threshold)

    Section I: Contracting Change authority

    I.1) Name and addresses

    Zero Waste Scotland Ltd

    Ground Floor, Moray House, Forthside Way

    Stirling

    FK8 1QZ

    UK

    Telephone: +44 1786433930

    E-mail: procurement@zerowastescotland.org.uk

    NUTS: UKM

    Internet address(es)

    Main address: http://www.zerowastescotland.org.uk/content/tenders

    Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA20802

    I.2) Joint procurement

    The contract is awarded by a central purchasing body

    I.3) Communication

    The procurement documents are available for unrestricted and full direct access, free of charge at:

    https://www.publiccontractsscotland.gov.uk


    Additional information can be obtained from the abovementioned address


    Tenders or requests to participate must be sent electronically to:

    https://www.publiccontractsscotland.gov.uk


    I.4) Type of the contracting authority

    Body governed by public law

    I.5) Main activity

    Environment

    Section II: Object

    II.1) Scope of the procurement

    II.1.1) Title

    External Audit and Finance Services

    Reference number: 19-CS-117-RG

    II.1.2) Main CPV code

    79200000

     

    II.1.3) Type of contract

    Services

    II.1.4) Short description

    Zero Waste Scotland wishes to appoint a Contractor for the provision of external audit services for annual statutory financial statements, Statement of Compliance and advice on technical accounting and other financial matters as necessary.

    II.1.6) Information about lots

    This contract is divided into lots: No

    II.2) Description

    II.2.2) Additional CPV code(s)

    79210000

    79212000

    79212100

    79212200

    79212300

    79212500

    II.2.3) Place of performance

    NUTS code:

    UKM77


    Main site or place of performance:

    Zero Waste Scotland's office in Stirling (FK8 1QZ) unless otherwise agreed as appropriate.

    II.2.4) Description of the procurement

    The requirements of this Contract are as follows:

    a) planning, management and execution of an annual external audit of Zero Waste Scotland’s financial statements and Statement of Compliance required by the Scottish Government

    b) liaison and co-ordination with Zero Waste Scotland’s internal Finance Team to ensure a full exchange of information

    c) reporting of progress on external audit to Management and the Audit & Risk Committee, including attendance at Audit & Risk Committee meetings and Board Meetings as appropriate

    d)provision of advice on applicable accounting standards to be followed

    e) provision of advice and support on technical updates and other financial matters as requested and appropriate

    The Contractor may be requested to support the following:

    a) First Level Control covering the administrative, financial, technical and physical aspects of Zero Waste Scotland’s involvement in the ProCirc transnational project, as appropriate

    b) internal audit services to consider the adequacy of controls, financial and otherwise, necessary to secure propriety, economy, efficiency and effectiveness across all activities in the organisation

    c) preparation of corporation tax calculation and return, and submission to HMRC return

    d) provision of advice in relation to VAT and corporation tax

    II.2.5) Award criteria

    Criteria below:

    Quality criterion: Quality / Weighting: 70

    Price / Weighting:  30

    II.2.6) Estimated value

    Value excluding VAT: 166 667.00 GBP

    II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

    Duration in months: 36

    This contract is subject to renewal: Yes

    Description of renewals:

    This agreement may be extended by up to a further two (2) 12-month periods, subject to satisfactory performance, continued funding and prior agreement between Zero Waste Scotland and the Contractor.

    II.2.9) Information about the limits on the number of candidates to be invited

    II.2.10) Information about variants

    Variants will be accepted: No

    II.2.11) Information about options

    Options: No

    II.2.13) Information about European Union funds

    The procurement is related to a project and/or programme financed by European Union funds: No

    II.2.14) Additional information

    Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

    Section III: Legal, economic, financial and technical information

    III.1) Conditions for participation

    III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

    List and brief description of conditions:

    III.1.1 of the notice is not applicable to this procurement exercise.

    Section A of Part IV of the ESPD (Scotland) is not being used for this Contract Opportunity.

    III.1.2) Economic and financial standing

    List and brief description of selection criteria:

    Statements for 4B.5.1-3

    The bidder confirms that they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (Employer’s (Compulsory) Liability Insurance).

    The bidder confirms that they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice (For other insurances).


    Minimum level(s) of standards required:

    Statements for 4B.5.1-3

    It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

    Employer’s (Compulsory) Liability Insurance = 5 000 000.00 GBP

    Public Liability Insurance = 5 000 000.00 GBP

    Professional Indemnity Insurance = as noted in the tender document

    http://www.hse.gov.uk/pubns/hse40.pdf

    Note: Bidders should refer to the supplementary information for selection criteria provided in the Selection Stage tender document for information on requirements, submission of evidence and how responses to these questions will be evaluated.

    III.1.3) Technical and professional ability

    List and brief description of selection criteria:

    Statement for 4C.1.2

    Please provide relevant examples of supplies and/or services carried out during the last three years as specified in the Contract Notice. Examples from both public and/or private sector customers and clients may be provided.

    Statement for 4C.6

    Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:


    Minimum level(s) of standards required:

    Statement for 4C.1.2

    Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/suppliers as described in part II.2.4 of the OJEU Contract Notice, or the relevant section of the Site Notice.

    Statement for 4C.6

    Bidders will be required to confirm they have a Consultative Committee of Accountancy Bodies (CCAB) qualification or equivalent.

    Note: Bidders should refer to the supplementary information for selection criteria provided in the Selection Stage tender document for information on requirements, submission of evidence and how responses to these questions will be evaluated.

    III.2) Conditions related to the contract

    III.2.3) Information about staff responsible for the performance of the contract

    Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

    Section IV: Procedure

    IV.1) Description

    IV.1.1) Type of procedure

    Open procedure

    IV.1.8) Information about Government Procurement Agreement (GPA)

    The procurement is covered by the Government Procurement Agreement: Yes

    IV.2) Administrative information

    IV.2.2) Time limit for receipt of tenders or requests to participate

    Date: 14/10/2019

    Local time: 10:00

    IV.2.4) Languages in which tenders or requests to participate may be submitted

    EN

    IV.2.6) Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 3 (from the date stated for receipt of tender)

    IV.2.7) Conditions for opening of tenders

    Date: 14/10/2019

    Local time: 10:00

    Section VI: Complementary information

    VI.1) Information about recurrence

    This is a recurrent procurement: Yes

    Estimated timing for further notices to be published:

    Future procurement of this service will take place during the final Contract Year (including where an optional extension period) and in such time as to allow smooth transition between service providers as necessary.

    VI.3) Additional information

    Selected bidders will be invited to an interview / presentation session on 29 October 2019. Further information regarding this Contract Opportunity can be found within the Tender documentation, which is available in the relevant Public Contracts Scotland (PCS) section for this procurement process.

    Clarifications may be sought through the Question and Answer facility for this procurement exercise on the PCS web portal.

    Zero Waste Scotland is not using the ESPD module on the Public Contracts Scotland (PCS) web portal for this procurement exercise. Tenderers must therefore download the ESPD (Scotland) provided for this procurement exercise as an additional document to prepare a response.

    Further information and instructions relating to the ESPD (Scotland) for this procurement exercise are provided in both this Contract Notice and the ‘Supporting Information for Selection Criteria’ document. This includes details of the questions used, their weightings and the scoring methodology that will be used to evaluate responses. Tenderers should read the information and instructions provided carefully before submitting a response, as failure to follow instructions may result in your ESPD (Scotland) response being ruled non-compliant.

    Tenderers should note that Zero Waste Scotland will carry out due diligence checking on statements made within ESPD (Scotland) responses. A request from Zero Waste Scotland to provide evidence in support of statements made by a Tenderer in their ESPD (Scotland) response does not infer that the Tender or the Tenderer has been successful.

    Quality submissions will be scored using the Scottish Government's recommended scoring convention:

    4 - Excellent: Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

    3 - Good: Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

    2 - Acceptable: Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

    1 - Poor: Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient / limited details or explanation to demonstrate how the requirement will be fulfilled.

    0 - Unacceptable: Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

    Zero Waste Scotland is unable and unwilling to respond to any questions raised by Tenderers after the deadline for Tender submissions and while the procurement exercise remains live.

    Please note that an extended standstill period will be observed. All Tenderers will be informed of decisions or delays by Zero Waste Scotland at the same time, electronically by email to the nominated contact only, as identified in your response or submission.

    NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=597733.

    The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

    Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

    (SC Ref:597733)

    VI.4) Procedures for review

    VI.4.1) Review body

    Zero Waste Scotland Ltd

    Ground Floor, Moray House, Forthside Way

    Stirling

    FK8 1QZ

    UK

    Telephone: +44 1786433930

    Internet address(es)

    URL: http://www.zerowastescotland.org.uk/content/tenders

    VI.5) Date of dispatch of this notice

    13/09/2019