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Notice Summary

Title:
United Kingdom-Royston: Digital Interview Recording
Document Ref:
431060-2019
Document Type:
Contract Notice - Open Procedure
Published By:
BCH Procurement (representing The Police and Crime Commissioners for Bedfordshir
Date Published:
13 September 2019
Deadline Date:
24 October 2019
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

The authority is seeking to establish a framework for the provision of a digital interview recording solution for police stations and other locations. The solution includes the software, associated equipment including cameras, microphones and recording devices and storage facilities for recordings undertaken. The solution should not be bespoke and should be capable of supplementing with easily available hardware and devices.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

BCH Procurement (representing The Police and Crime Commissioners for Bedfordshire, Cambridgeshire and Hertfordshire)

N/A

Royston Police Station, Melbourn Street

Royston

SG8 7BZ

UK

Contact person: Natasha Barlow

Telephone: +44 2074054600

E-mail: nbarlow@sharpepritchard.co.uk

NUTS: UKH23

Internet address(es)

Main address: https://www.herts.police.uk/

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/29016

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=30063&B=BLUELIGHT


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=30063&B=BLUELIGHT


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Provision of Digital Interview Recording

II.1.2) Main CPV code

33120000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The authority is seeking to establish a framework for the provision of a digital interview recording solution for police stations and other locations. The solution includes the software, associated equipment including cameras, microphones and recording devices and storage facilities for recordings undertaken. The solution should not be bespoke and should be capable of supplementing with easily available hardware and devices.

II.1.5) Estimated total value

Value excluding VAT: 9 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

32330000

32333000

32353000

48517000

II.2.3) Place of performance

NUTS code:

UKJ4

UKH3

UKH2

UKH17

UKH16

UKH15

UKH14

UKH12

Main site or place of performance:

The procurement is for a framework the services may be provided in any of the above areas depending on any call-offs under the framework.

II.2.4) Description of the procurement

The procurement is seeking to appoint a single provider to a framework. The framework is for the provision of a Digital interview recording (DIR) solution. The solution shall include both the hardware and the software

Elements of the solution and storage facilities. The framework shall be available to the participating authorities as listed below:

— Bedfordshire Constabulary Cambridgeshire Constabulary Essex Constabulary,

— Kent Constabulary Hertfordshire Constabulary Norfolk Constabulary Suffolk Constabulary.

The participating authorities may purchase a DIR solution through the framework however there is no guarantee or warranty that any orders will be placed through the framework.

The total value of the solution for the maximum 5 period of the call-off contracts across all seven forces is approximately 3 500 000 GBP to 9 000 000 GBP.

The purpose of the DIR Solution is to deliver an interview and storage solution that allows for future expansion and makes use of interoperability with current systems where processes benefit. The DIR Solution will provide a model that reduces the cost of the interview function and creates lean processes in respect of initial interview, user access, media sharing, media storage and appropriate deletion.

The specific scope of this project is to provide fixed and mobile interviewing to achieve the following aims:

1) To optimise the systems, structure and delivery of the interview and storage function across the policing arena which includes suspect interviews, in and out of custody, witness and victim interview (ABE) and mobile interviewing;

2) To create and maintain streamlined and secure processes in all areas of the workstream and to introduce automation where possible. This will include:

Creation of audio/audio video interview at the user end point:

— remote monitoring and viewing of interviews,

— upload of the interview from fixed and agile locations,

— access to the interview from the central repository,

— secure sharing of the interview,

— MOPI classification and subsequent deletion.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 9 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The framework agreement shall be for 4 years. Any call-off contract shall be for a maximum duration of 3 years with a potential for up to 2 x 12 month extensions.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 24/10/2019

Local time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 24/10/2019

Local time: 17:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

1) To express an interest and to receive information about this procurement economic operators must register on the e-tendering system: EU Supply portal — https://uk.en-supply.com

2) The tender pack is accessible via the portal;

3) Economic operators are requested to submit any queries in relation to this project via the portal;

4) All applicants are solely responsible for their costs and expenses in relation to this procurement;

5) The contracting authority reserves the right to suspend or abort the procurement at any time prior to award.

VI.4) Procedures for review

VI.4.1) Review body

The High Court of Justice

Strand

London

WC2A 2LL

UK

Internet address(es)

URL: https://www.judiciary.gov.uk/

VI.4.2) Body responsible for mediation procedures

The High Court of Justice

Strand

London

WC2A 2LL

UK

Internet address(es)

URL: https://www.judiciary.gov.uk/

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Any applications to the court must be made in accordance with Part 3 (Remedies) of the Public Contracts Regulations 2015.

VI.4.4) Service from which information about the review procedure may be obtained

Joint Procurement Unit for BCH

Royston Police Staiton, Melbourn St.

Royston

SG8 7BZ

UK

E-mail: ProcurementEnquiries@herts.pnn.police.uk

VI.5) Date of dispatch of this notice

10/09/2019

Current Notes