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Notice Summary

United Kingdom-Hamilton: Adult Carers and Young Carers Support Service
431052-2019
South Lanarkshire Council
13 September 2019
18 October 2019
Contract Notice - Open Procedure
No

Notice Abstract

Provision of adult carers and young carers support services. This is an open tender with 2 lots with 1 supplier being awarded per lot. There is a maximum budget for both lots and this is detailed in the tender documentation.For clarity, the definition of young carers and adult carers, is as per the Carers Act Scotland 2016.A young carer is defined as:(a) under 18 years old; or(b) has attained the age of 18 years while a pupil at school, and has since attaining that age remained a pupil at that or another school.An adult carer is defined as a carer who is at least 18 years old but is not a young carer.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

South Lanarkshire Council

Council Headquarters, Almada Street

Hamilton

ML3 0AA

UK

E-mail: procurement_service@southlanarkshire.gov.uk

NUTS: UKM95

Internet address(es)

Main address: http://www.southlanarkshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

SLC/PS/SW/19/003 — Adult Carers and Young Carers Support Service

Reference number: SLC/PS/SW/19/003 - Adult Carers and Young Carers Support Service

II.1.2) Main CPV code

85000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Provision of adult carers and young carers support services. This is an open tender with 2 lots with 1 supplier being awarded per lot. There is a maximum budget for both lots and this is detailed in the tender documentation.

For clarity, the definition of young carers and adult carers, is as per the Carers Act Scotland 2016.

A young carer is defined as:

(a) under 18 years old; or

(b) has attained the age of 18 years while a pupil at school, and has since attaining that age remained a pupil at that or another school.

An adult carer is defined as a carer who is at least 18 years old but is not a young carer.

II.1.5) Estimated total value

Value excluding VAT: 4 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Adult Carers Support Service

II.2.2) Additional CPV code(s)

85000000

II.2.3) Place of performance

NUTS code:

UKM95


Main site or place of performance:

South Lanarkshire, Scotland.

II.2.4) Description of the procurement

The Council are looking to purchase a service that will support and work with adult carers residing in South Lanarkshire to offer holistic, personalised support through an outcomes approach by offering a range of direct and indirect support. The service will deliver engagement and empowerment activities, information and representation services. It will offer training, short breaks information and advice and adult carer support plans. The service will deliver a full spectrum of preventative approaches and supports to enable adult carers to achieve their outcomes, have a life alongside caring, ensure their rights are met and maintain their own health and well-being.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical / Weighting: 80 %

Price / Weighting:  20 %

II.2.6) Estimated value

Value excluding VAT: 3 300 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020

End: 31/03/2023

This contract is subject to renewal: Yes

Description of renewals:

Initial contract duration is 3 years (1.4.2020 to 31.3.2023) with the option at the Council's sole discretion of up to 2 periods of extension, the first period for up to 2 years (to 31.3.2025) and a further period of up to 1 year (to 31.3.2026), a maximum extension of up to 3 years in total.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Young Carers Support Service

II.2.2) Additional CPV code(s)

85000000

II.2.3) Place of performance

NUTS code:

UKM95


Main site or place of performance:

South Lanarkshire, Scotland.

II.2.4) Description of the procurement

The Council are looking to purchase a service that will support and work with young carers residing in South Lanarkshire to offer holistic, personalised support based on assessed need, risk and personal outcomes, to promote choice, control and independence for young carers by offering a range of direct and indirect support. The service will deliver engagement and empowerment activities, information and representation services and connect young carers to their communities. It will offer a range of support including one to one, group work, and short breaks and in school support. It will offer training, information and advice, and young carer statements. The service will deliver a full spectrum of preventative approaches and supports to enable young carers to achieve their outcomes, have a life similar to that of other young people, ensure their rights are met and to stay healthy, safe, nurtured, included, active, achieving and responsible.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical / Weighting: 80 %

Price / Weighting:  20 %

II.2.6) Estimated value

Value excluding VAT: 1 200 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020

End: 31/03/2023

This contract is subject to renewal: Yes

Description of renewals:

Initial contract duration is 3 years (1.4.2020 to 31.3.2023) with the option at the Council's sole discretion of up to 2 periods of extension, the first period for up to 2 years (to 31.3.2025) and a further period of up to 1 year (to 31.3.2026), a maximum extension of up to 3 years in total.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

ESPD Question 2.C.1 Reliance on the capacities of other entities.

Bidders are required to complete a full ESPD for each of the entities whose capacity they rely upon.

ESPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely.

Bidders are required to complete a shortened version of the ESPD for each subcontractor on whose capacity the bidder does not rely on.

Exclusion criteria:

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

ESPD Questions 3A-3C have been identified as mandatory exclusion grounds and ESPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a pass/fail basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.

ESPD Question 4A.1 trade registers. It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

ESPD Question 4B.4 economic and financial standing.

The Council will use the following ratios to evaluate a bidders financial status:

— profitability: this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio,

— liquidity: this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio,

— gearing: this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100 % it is considered a pass for this ratio.

Bidders must provide the name and value of each of the 3 ratios within their response to ESPD Question 4B.4.

The Council requires bidders to pass 2 out of the 3 financial ratios above.

Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so.

The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:

Would the bidder have passed the checks if prior year accounts had been used?

Were any of the poor appraisal outcomes ‘marginal’?

Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?

Does the bidder have sufficient reserves to sustain losses for a number of years?

Does the bidder have a healthy cashflow?

Is the bidder profitable enough to finance the interest on its debt?

Is most of the bidder's debt owed to group companies?

Is the bidder's debt due to be repaid over a number of years and affordable?

Have the bidder's results been adversely affected by ‘one off costs’ and/or ‘one off accounting treatments’?

Do the bidder's auditors (where applicable) consider it to be a ‘going concern’?

Will the bidder provide a parent company guarantee?

Is the bidder the single supplier/source of the goods/works/services in the marketplace?

The Council will request submission of and assess the bidder’s financial accounts, and may use financial verification systems to validate the information provided.


Minimum level(s) of standards required:

ESPD Question 4B.5 Insurance.

The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of insurance cover:

— employer’s liability insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10 000 000 GBP in respect of each claim, without limit to the number of claimsm

— public liability insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5 000 000 GBP in respect of each claim, without limit to the number of claims.

Professional indemnity insurance covering the failure of the bidder to use the skill and care normally used by professionals providing the services described in this tender to the level of 5 000 000 GBP in respect of each claim, without limit to the number of claims.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

ESPD Question 4C.1.2 technical and professional ability.

Lot 1 — Adult carers support service.

Bidders are required to provide one example from each authority they have supplied, up to a maximum of 3 examples, that demonstrate experience of delivering adult carers support services. Examples should be from within the last 18 months since the implementation of the Carers Scotland Act in 2016 and should be uploaded using Attachment 10 at ESPD 4C.1.2.

Lot 2 — Young carers support service.

Bidders are required to provide one example from each authority they have supplied, up to a maximum of 3 examples, that demonstrate experience of delivering young carers support services. Examples should be from within the last 18 months since the implementation of the Carers Scotland Act in 2016 and should be uploaded using Attachment 10 at ESPD 4C.1.2.

ESPD Question 4C.6.1 technical and professional ability qualifications of the staff.

It is a mandatory requirement of this tender that bidders confirm that staff engaged in delivering the service hold the relevant Disclosure Scotland Record/PVG disclosure, as per PVG (Scotland) Act 2007.

Lot 1: standard disclosure scheme record.

Lot 2: PVG disclosure.

ESPD Question 4C.10 technical and professional ability (subcontracting).

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

ESPD Question 4D.1 quality assurance schemes.

It is a requirement of this tender that the bidder recommended for award can meet the requirements stated in Attachment 8 ESPD Question 4D.1 quality assurance schemes, included in the ITT within PCS-T for this project.


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

ESPD Question 4C.9 technical and professional ability (equipment).

It is a mandatory requirement of the tender and subsequent contract that the successful bidder(s) must have or commit to have, by the end of the implementation phase, premises located within South Lanarkshire geographical boundary as shown on Attachment 6 and as referred to in Lot 1 and Lot 2 Specifications points 6.3 and 6.4.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/10/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 18/10/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Declarations and certificates:

When requested by the Council and prior to any award being made the successful bidder must complete and submit the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the qualification envelope.

All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T.

ESPD Question 2D.1 — prompt payment certificate.

ESPD Question 3A.1 to 3A.8 — serious and organised crime declaration.

ESPD Question 3A.6 — Modern Slavery Act 2015 declaration.

ESPD Question 3D.3 — human rights act declaration.

ESPD Question 3D.11 — non-collusion certificate.

ESPD Question 4B.5.1 — insurance certificates.

ESPD Question 4C.6 — Protection of Vulnerable Groups (Scotland) Act 2007 Declaration.

Declaration — health and safety questionnaire (non-construction).

Declaration — form of offer to tender*.

*The ‘Form of Offer to Tender’ must be completed and uploaded within the relevant question in the commercial envelope.

The other declarations listed above will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the qualification, technical and commercial envelopes and prior to the award of the tender.

Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the ESPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 14463

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

The contracting authority does not intend to include any community benefit requirements in this contract for the following reason:

The services required by the contract are designed to promote inclusion and community engagement for people who use the services and the people they care for, and provide inherent social and economic benefits. It would not be appropriate or proportionate to the nature and purpose of the contract to include community benefits clauses.

(SC Ref:595700)

VI.4) Procedures for review

VI.4.1) Review body

South Lanarkshire Council

Council Headquarters, Almada Street

Hamilton

ML3 0AA

UK

Internet address(es)

URL: http://www.southlanarkshire.gov.uk

VI.5) Date of dispatch of this notice

10/09/2019