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Notice Summary

United Kingdom-Hengoed: Education Technology and Associated Services
428058-2019
Caerphilly County Borough Council
12 September 2019
11 October 2019
Dynamic Purchasing System
Yes

Notice Abstract

Caerphilly County Borough Council ('Caerphilly CBC'), working in conjunction with the Welsh Government and all twenty-two (22) Local Authorities in Wales is seeking to establish a dynamic purchasing system (DPS) for the provision of education technology, products and associated services for all maintained schools in Wales.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Contact person: Ian Evans

Telephone: +44 1443863157

E-mail: evansi1@caerphilly.gov.uk

Fax: +44 1443863167

NUTS: UKL16

Internet address(es)

Main address: www.caerphilly.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.1) Name and addresses

Blaenau Gwent County Borough Council

Municipal Offices, Civic Centre

Ebbw Vale

NP23 6XB

UK

Telephone: +44 1495311556

E-mail: procurement@blaenau-gwent.gov.uk

NUTS: UKL16

Internet address(es)

Main address: http://www.blaenau-gwent.gov.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278

I.1) Name and addresses

Bridgend County Borough Council

Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street

Bridgend

CF31 4WB

UK

Telephone: +44 1656642596

E-mail: procurementteam@bridgend.gov.uk

NUTS: UKL17

Internet address(es)

Main address: www.bridgend.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417

I.1) Name and addresses

Cardiff Council

County Hall, Atlantic Wharf

Cardiff

CF10 4UW

UK

Telephone: +44 2920873732

E-mail: procurement@cardiff.gov.uk

NUTS: UKL22

Internet address(es)

Main address: www.cardiff.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422

I.1) Name and addresses

Carmarthenshire County Council

County Hall

Carmarthen

SA31 1JP

UK

Telephone: +44 1267234567

E-mail: procurement@carmarthenshire.gov.uk

NUTS: UKL14

Internet address(es)

Main address: www.carmarthenshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281

I.1) Name and addresses

Cyngor Sir Ceredigion County Council

Canolfan Rheidol, Rhoddfa Padarn

Aberystwyth

SY23 3UE

UK

Telephone: +44 1970633050

E-mail: caffael@ceredigion.gov.uk

NUTS: UKL1

Internet address(es)

Main address: http://www.ceredigion.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0491

I.1) Name and addresses

Conwy County Borough Council

Bodlondeb, Bangor Road

Conwy

LL32 8DU

UK

Telephone: +44 1492574000

E-mail: procurement@conwy.gov.uk

NUTS: UKL13

Internet address(es)

Main address: http://www.conwy.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389

I.1) Name and addresses

Denbighshire County Council

Wynnstay Road

Ruthin

LL15 1YN

UK

Telephone: +44 1824712612

E-mail: procurement@denbighshire.gov.uk

NUTS: UKL13

Internet address(es)

Main address: www.denbighshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280

I.1) Name and addresses

Flintshire County Council

County Hall, Mold

Flintshire

CH7 6NA

UK

Telephone: +44 1352701814

E-mail: procurement@denbighshire.gov.uk

NUTS: UKL23

Internet address(es)

Main address: www.flintshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419

I.1) Name and addresses

Cyngor Gwynedd Council

Uned Caffael/Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel/Council Offices, Shirehall Street

Caernarfon

LL55 1SH

UK

Telephone: +44 1286679787

E-mail: caffael@gwynedd.llyw.cymru

NUTS: UKL12

Internet address(es)

Main address: www.gwynedd.llyw.cymru

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361

I.1) Name and addresses

Isle of Anglesey County Council

Isle of Anglesey County Council, Council Offices, Llangefni

Anglesey

LL77 7TW

UK

Telephone: +44 1248750057

E-mail: procurement@anglesey.gov.uk

NUTS: UKL11

Internet address(es)

Main address: www.anglesey.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0369

I.1) Name and addresses

Merthyr Tydfil County Borough Council

Unit 5, Triangle Business Park, Pentrebach

Merthyr Tydfil

CF48 4TQ

UK

Telephone: +44 1685725000

E-mail: procurement@merthyr.gov.uk

NUTS: UKL15

Internet address(es)

Main address: http://www.merthyr.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0347

I.1) Name and addresses

Monmouthshire County Council

PO Box 106

Caldicot

NP26 9AN

UK

Telephone: +44 1633644644

E-mail: contact@monmouthshire.gov.uk

NUTS: UKL21

Internet address(es)

Main address: http://www.monmouthshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277

I.1) Name and addresses

Neath Port Talbot County Borough Council

Civic Centre

Port Talbot

SA13 1PJ

UK

Telephone: +44 1639763929

E-mail: procurement@npt.gov.uk

NUTS: UKL17

Internet address(es)

Main address: http://www.npt.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0274

I.1) Name and addresses

Newport City Council

Civic Centre

Newport

NP20 4UR

UK

Telephone: +44 1633656656

E-mail: procurement@newport.gov.uk

NUTS: UKL21

Internet address(es)

Main address: www.newport.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

I.1) Name and addresses

Pembrokeshire County Council

County Hall, Haverfordwest

Pembrokeshire

SA61 1TP

UK

Telephone: +44 1437775905

E-mail: nigel.morgan@pembrokeshire.gov.uk

Fax: +44 1437776510

NUTS: UKL14

Internet address(es)

Main address: www.pembrokeshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255

I.1) Name and addresses

Powys County Council

County Hall

Llandrindod Wells

LD1 5LG

UK

Telephone: +44 1597826000

E-mail: procurement@powys.gov.uk

NUTS: UKL24

Internet address(es)

Main address: www.powys.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354

I.1) Name and addresses

City and County of Swansea

Civic Centre

Swansea

SA1 3SN

UK

Telephone: +44 1792636000

E-mail: procurement@swansea.gov.uk

NUTS: UKL18

Internet address(es)

Main address: http://www.swansea.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.1) Name and addresses

Torfaen County Borough Council

Civic Centre, Pontypool

Torfaen

NP4 6YB

UK

Telephone: +44 1495762200

E-mail: stephen.chambers@torfaen.gov.uk

NUTS: UKL16

Internet address(es)

Main address: www.torfaen.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498

I.1) Name and addresses

Vale of Glamorgan Council

Civic Offices, Holton Road

Barry

CF63 4RU

UK

Telephone: +44 1446709767

E-mail: procurement@valeofglamorgan.gov.uk

NUTS: UKL22

Internet address(es)

Main address: http://www.valeofglamorgan.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275

I.1) Name and addresses

Wrexham County Borough Council

Commissioning Procurement and Contract Management Unit, Lampbit Street

Wrexham

LL11 1AR

UK

Telephone: +44 1978292792

E-mail: procurement@wrexham.gov.uk

NUTS: UKL23

Internet address(es)

Main address: www.wrexham.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264

I.1) Name and addresses

Rhondda Cynon Taf CBC

The Pavilions, Clydach Vale

Tonypandy

CF40 2XX

UK

Telephone: +44 1443

E-mail: purchasing@rctcbc.gov.uk

NUTS: UKL15

Internet address(es)

Main address: http://www.rctcbc.gov.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276

I.1) Name and addresses

Welsh Government

Corporate Procurement Services, Cathays Park

Cardiff

CF10 3NQ

UK

Telephone: +44 3000255720

E-mail: catrin.redknap@gov.wales

NUTS: UKL

Internet address(es)

Main address: http://wales.gov.uk/?skip=1&lang=en

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://supplierlive.proactisp2p.com/Account/Login


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://supplierlive.proactisp2p.com/Account/Login


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://supplierlive.proactisp2p.com/Account/Login


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Education Technology and Associated Services

Reference number: DPS1002358/19/IE

II.1.2) Main CPV code

30000000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Caerphilly County Borough Council ('Caerphilly CBC'), working in conjunction with the Welsh Government and all twenty-two (22) Local Authorities in Wales is seeking to establish a dynamic purchasing system (DPS) for the provision of education technology, products and associated services for all maintained schools in Wales.

II.1.5) Estimated total value

Value excluding VAT: 200 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Core Infrastructure and Wired/Wireless Networking

II.2.2) Additional CPV code(s)

32413100

32410000

31154000

32400000

32420000

32421000

30000000

30200000

30230000

30232000

30236000

30236200

30237110

30237200

30237300

31156000

32412000

32412110

32412120

32413000

32415000

32416000

32416100

32417000

32422000

32423000

32424000

32425000

32426000

32427000

32428000

32430000

32546000

32546100

32552410

32560000

32561000

32562000

32562100

32562200

32562300

32570000

32571000

32572000

32572100

32572200

32572300

32573000

32580000

32581000

32581100

32581110

32581120

32581130

48820000

48821000

48822000

48823000

48824000

48825000

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Within all Local Authorities across Wales.

II.2.4) Description of the procurement

This lot is aimed at schools core requirements in order to manage its ICT network and maximise their internet connection accordingly.

The products and associated services will include (but not be limited to):

— data network cabinets,

— switches (core and edge).

Routers

— uninterruptable power supply (UPS),

— patch cables (copper and fibre).

Wireless LAN controllers and access points together with associated products and services linked to core infrastructure and wired/wireless networking, which must include associated product licencing; servers.

The specific technology products and associated services for core infrastructure and wired/wireless networking that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

However to assist applicants with an understanding of the requirements, please refer to the document titled:

Lot 1: Detailed requirements which is attached to this notice.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Caerphilly CBC intends for the DPS to run for a period of five (5) years from November 2019. Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

The envisaged number of supplier that may participate in the DPS is difficult to predict. The procurement exercise for the DPS is being carried out electronically, via Caerphilly CBC’s e-tendering portal-Proactis Plaza (‘e-tendering portal-Proactis Plaza’)https://supplierlive.proactisp2p.com/Account/Login.

Caerphilly CBC’s full requirements for the DPS are available via Proactis Plaza, and as such, all documentation and correspondence must be submitted electronically via the Proactis Portal. No oral communication will be undertaken. Failure to comply with the electronic process may delay or eliminate you from joining the DPS. Applications from suppliers to join the DPS must be received in accordance with the relevant instructions no later than the time and date indicated.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Caerphilly CBC reserves the right to utilise the DPS for any core infrastructure and wired/wireless networking during the validity period of the DPS. Suppliers will be required to provide a range of core infrastructure and wired/wireless networking products and associated services including but not limited to the common procurement vocabulary codes listed in the relevant section of this notice.

The specific technology products and associated services for core infrastructure and wired/wireless networking that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

End User Devices

II.2.2) Additional CPV code(s)

30000000

30210000

30213100

30213200

30213300

30231000

30231100

30200000

30212000

30212100

30213000

30213500

30216110

30230000

30231200

30231300

30231320

30232000

30232100

30232110

30232130

30232140

30232150

30233150

30233151

30233180

30233190

30236000

30236200

30237200

30237210

30237300

30237450

30237460

30237461

30237470

30237475

32321300

32322000

32323100

32323000

32323200

32351100

30231310

II.2.3) Place of performance

NUTS code:

UKL


Main site or place of performance:

Within all Local Authorities across Wales.

II.2.4) Description of the procurement

This lot is aimed at offering a range of devices used throughout schools, from learners, teachers devices to lab/IT suite devices.

The products and associated services will include (but not be limited to):

— Windows and Google

—— learner: ‘Cloud’ device (convertible and Clamshell options),

—— learner: ‘Rich’ service (convertible and Clamshell options),

—— teacher/lab: ‘Enterprise’ device (convertible and Clamshell options).

Apple

— learner: ‘Cloud’ device (tablet and Clamshell options),

— learner: ‘Rich’ (tablet, Clamshell and desktop options),

— teacher/lab: ‘Enterprise’ device (Clamshell and desktop options).

Specific end user devices that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Caerphilly CBC intends for the DPS to run for a period of five (5) years from November 2019. Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

The envisaged number of supplier that may participate in the DPS is difficult to predict. The procurement exercise for the DPS is being carried out electronically, via Caerphilly CBC’s e-tendering portal-Proactis Plaza (‘e-tendering portal-Proactis Plaza’)https://supplierlive.proactisp2p.com/Account/Login.

Caerphilly CBC’s full requirements for the DPS are available via Proactis Plaza, and as such, all documentation and correspondence must be submitted electronically via the Proactis Portal. No oral communication will be undertaken. Failure to comply with the electronic process may delay or eliminate you from joining the DPS. Applications from suppliers to join the DPS must be received in accordance with the relevant instructions no later than the time and date indicated.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Caerphilly CBC reserves the right to utilise the DPS for any end user devices during the validity period of the DPS. Suppliers will be required to provide a end user devices and associated services including but not limited to the common procurement vocabulary codes listed in the relevant section of this notice.

Specific end user devices that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The specific requirements for individual contract performance conditions that maybe procured under the DPS cannot be clearly defined at this stage, however full details (if applicable on a contract by contract basis) will be available via the mini competitions and associated procurement documentation.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/10/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 04/11/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Caerphilly CBC anticipate the DPS will evolve as the related change programme progresses and as technology changes. Future lots under the DPS may include:

Device management, patch management and caching – core services needed to maximise the efficiency of a schools internet connections. The products and associated services will include (but not be limited to), device management services, caching services and servers.

Software – key software and services used by teachers and learners.

Teaching and learning/digital practitioner tools – peripherals used in the classroom to support teaching and learning. The products and associated services will include (but not be limited to), device casting; av equipment; digital projection; intelligent whiteboards; intelligent TV screens.

Curriculum delivery and support – services needed by practitioners to utilise and exploit the ICT equipment in the classroom.

The procurement is to be processed in accordance with the Public Contract Regulations 2015 (the Regulations) in line with the restricted procedure Regulation 28 and dynamic purchasing systems Regulation 34 and administered via Caerphilly CBC’s e-tendering portal-Proactis Plaza. Please refer to the attached supplier guidance document and specifically Section 10 for the registration process.

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=95303.

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

Linked to the well-being of future generations (Wales) Act, which is about improving the social, economic, environmental and cultural well-being of Wales. Its aim is to make the public bodies listed in the Act think more about the long-term, work better with people and communities and each other, look to prevent problems and take a more joined-up approach. This will help us to create a Wales that we all want to live in, now and in the future.

Please refer to the attached supplier guidance document and specifically Section 11 titled: well-being of future generations (Wales) Act 2015 for further information and the requirements under the DPS.

(WA Ref:95303).

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach

Hengoed

CF82 7PG

UK

Telephone: +44 1443863161

Fax: +44 1443863167

Internet address(es)

URL: www.caerphilly.gov.uk

VI.5) Date of dispatch of this notice

09/09/2019