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  • Notice Summary
    United Kingdom-Coventry: Creative Agency Framework — PP974
    411112-2019
    Orbit Group Ltd
    02 September 2019
    27 September 2019
    Contract Notice - Open Procedure
  • Notice Abstract

    Orbit is seeking to appoint preferred suppliers by lot to enter into a framework contract to provide creative agency services across Orbit Group as specified in the accompanying documents. We seek service providers with the ability to transform our marketing and design briefs into innovative engagement which will help convey recognition of the Orbit brand. This will require any supplier to have knowledge of our audiences and customer base and how a registered social housing provider works. To meet the varied requirements Orbit is establishing a multi-provider framework agreement which will be divided into (3) three lots as indicated follows:— creative design and art working,— digital communication,— marketing and engagement support.

  • Notice Details

    Contract notice

    Directive 2014/24/EU - Public Sector Directive

    Directive 2014/24/EU

    Section I: Contracting Change entity

    I.1) Name and addresses

    Orbit Group Ltd

    Garden Court

    Coventry

    CV3 2SU

    UK

    Contact person: Miss Emily Rogers

    Telephone: +44 7899856419

    E-mail: emily.rogers@orbit.org.uk

    NUTS: UK

    Internet address(es)

    Main address: http://www.orbit.org.uk

    Address of the buyer profile: http://www.orbit.org.uk

    I.3) Communication

    The procurement documents are available for unrestricted and full direct access, free of charge at:

    https://procontract.due-north.com/Advert/Index?advertId=ba45ae85-8dc9-e911-80f8-005056b64545


    Additional information can be obtained from the abovementioned address


    Tenders or requests to participate must be sent electronically to:

    https://procontract.due-north.com/Advert/Index?advertId=ba45ae85-8dc9-e911-80f8-005056b64545


    I.4) Type of the contracting authority

    Body governed by public law

    I.5) Main activity

    Housing and community amenities

    Section II: Object

    II.1) Scope of the procurement

    II.1.1) Title

    OG — Creative Agency Framework — PP974

    Reference number: DN432307

    II.1.2) Main CPV code

    79342000

     

    II.1.3) Type of contract

    Services

    II.1.4) Short description

    Orbit is seeking to appoint preferred suppliers by lot to enter into a framework contract to provide creative agency services across Orbit Group as specified in the accompanying documents. We seek service providers with the ability to transform our marketing and design briefs into innovative engagement which will help convey recognition of the Orbit brand. This will require any supplier to have knowledge of our audiences and customer base and how a registered social housing provider works. To meet the varied requirements Orbit is establishing a multi-provider framework agreement which will be divided into (3) three lots as indicated follows:

    — creative design and art working,

    — digital communication,

    — marketing and engagement support.

    II.1.6) Information about lots

    This contract is divided into lots: Yes

    Tenders may be submitted for all lots

    II.2) Description

    Lot No: 1

    II.2.1) Title

    Creative Design and Art Working

    II.2.2) Additional CPV code(s)

    79342000

    79415200

    79822500

    79930000

    II.2.3) Place of performance

    NUTS code:

    UK

    II.2.4) Description of the procurement

    The appointed providers will complete ‘mini tenders’ or be subject to call-off to deliver any significant and ad hoc, creative conceptual design, brand implementation and marketing solutions such as business plans, annual reports and strategic/creative marketing collateral, as well as customer communication such as, strategic marketing, copy-writing, creative design, resident newsletters, posters, leaflets, flyers, rich media for digital platforms, exhibition design and any other associated works required based on specific briefs from the marketing and communications team.

    II.2.5) Award criteria

    Criteria below:

    Quality criterion: Quality / Weighting: 70

    Price / Weighting:  30

    II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

    Duration in months: 48

    This contract is subject to renewal: No

    II.2.9) Information about the limits on the number of candidates to be invited

    II.2.10) Information about variants

    Variants will be accepted: No

    II.2.11) Information about options

    Options: No

    II.2.13) Information about European Union funds

    The procurement is related to a project and/or programme financed by European Union funds: No

    Lot No: 2

    II.2.1) Title

    Digital Communication

    II.2.2) Additional CPV code(s)

    79342000

    79415200

    79822500

    79930000

    II.2.3) Place of performance

    NUTS code:

    UK

    II.2.4) Description of the procurement

    The appointed provider will complete ‘mini tenders’ or be subject to call-off to deliver design, marketing and communication solutions using digital platforms, including the development of social media solutions, film, gamification, 3D Visualisation, app development, web development and digital marketing including any new digital developments for Orbit, monitoring and reporting of emarketing using software such as google analytics, which all sit above and beyond routine website upgrades and business-as-usual digital communication.

    II.2.5) Award criteria

    Criteria below:

    Quality criterion: Quality / Weighting: 70

    Price / Weighting:  30

    II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

    Duration in months: 48

    This contract is subject to renewal: No

    II.2.9) Information about the limits on the number of candidates to be invited

    II.2.10) Information about variants

    Variants will be accepted: No

    II.2.11) Information about options

    Options: No

    II.2.13) Information about European Union funds

    The procurement is related to a project and/or programme financed by European Union funds: No

    Lot No: 3

    II.2.1) Title

    Marketing and Engagement Support

    II.2.2) Additional CPV code(s)

    79342000

    79415200

    79822500

    79930000

    II.2.3) Place of performance

    NUTS code:

    UK

    II.2.4) Description of the procurement

    The appointed providers will complete ‘mini tenders’ or be subject to call-off to deliver any significant and ad hoc marketing support, writing press releases, interviewing spokespeople, drawing up target media lists and contacts and reporting evaluation, copywriting — covering editing, proofing and marketing copy.

    II.2.5) Award criteria

    Criteria below:

    Quality criterion: Quality / Weighting: 70

    Price / Weighting:  30

    II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

    Duration in months: 48

    This contract is subject to renewal: No

    II.2.9) Information about the limits on the number of candidates to be invited

    II.2.10) Information about variants

    Variants will be accepted: No

    II.2.11) Information about options

    Options: No

    II.2.13) Information about European Union funds

    The procurement is related to a project and/or programme financed by European Union funds: No

    Section IV: Procedure

    IV.1) Description

    IV.1.1) Type of procedure

    Open procedure

    IV.1.3) Information about a framework agreement or a dynamic purchasing system

    The procurement involves the establishment of a framework agreement with a single operator.

    Justification for any framework agreement duration exceeding 8 years:

    IV.1.8) Information about Government Procurement Agreement (GPA)

    The procurement is covered by the Government Procurement Agreement: Yes

    IV.2) Administrative information

    IV.2.2) Time limit for receipt of tenders or requests to participate

    Date: 27/09/2019

    Local time: 15:00

    IV.2.4) Languages in which tenders or requests to participate may be submitted

    EN

    IV.2.7) Conditions for opening of tenders

    Date: 27/09/2019

    Local time: 15:00

    Section VI: Complementary information

    VI.1) Information about recurrence

    This is a recurrent procurement: No

    VI.3) Additional information

    Orbit reserve the right not to award any agreement or to award any individual services pursuant to an agreement. Applicants should therefore note that provision of a submission to us does not guarantee any level/amount of work. We will not, in any circumstances, reimburse any expense incurred by the applicants in preparing their tender submission. All documents are available to download from the portal at www.housingprocurement.com

    Providers will need to register on the website (free) then search for the tender in ‘opportunities’ under Orbit Housing and register interest to view documents and submit a response.

    VI.4) Procedures for review

    VI.4.1) Review body

    Royal Courts of Justice

    London

    UK

    VI.5) Date of dispatch of this notice

    28/08/2019