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Notice Summary

United Kingdom-London: Architectural Surgical Medical Systems, Operating and Diagnostic Imaging Tables, Patient Stretchers, Lasers
410525-2019
NHS Supply Chain Operated by DHL Supply Chain Ltd acting as agent of Supply Chai
02 September 2019
30 September 2019
Contract Notice - Open Procedure
Yes

Notice Abstract

NHS Supply Chain (NHSSC) seeks to establish a non-exclusive framework agreement for via the direct route of supply architectural surgical medical systems, operating and diagnostic imaging tables, patient stretchers and trolleys, medical lasers, and all related accessories and services. This framework will not cover the purchase of consumables alone. Consumables will only be in scope of the framework if purchased alongside the types of equipment as stated in the tender documents. The framework agreement will have an initial term of 24 months with an option to extend incrementally for an additional period of up to 24 months. It is anticipated that in the first 24 months of the framework agreement the value of purchases will be circa 43 050 000 GBP however this is an approximate value only. The estimated total value of the framework agreement, below, is based on the initial expenditure and includes a forecast for growth.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

NHS Supply Chain Operated by DHL Supply Chain Ltd acting as agent of Supply Chain Coordination Ltd (SCCL)

c/o Skipton House, 80 London Road

London

SE1 6LH

UK

Contact person: Jenny Moult

Telephone: +44 7966729618

E-mail: jenny.moult@supplychain.nhs.uk

NUTS: UKI4

Internet address(es)

Main address: https://www.gov.uk/government/organisations/department-of-health

Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health/about/procurement

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://procurement.supplychain.nhs.uk/ISS/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://procurement.supplychain.nhs.uk/ISS/


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

http://procurement.supplychain.nhs.uk/ISS/


I.4) Type of the contracting authority

National or federal agency/office

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Architectural Surgical Medical Systems, Operating and Diagnostic Imaging Tables, Patient Stretchers and Trolleys, Medical Lasers and all Related Accessories and Services

II.1.2) Main CPV code

33100000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

NHS Supply Chain (NHSSC) seeks to establish a non-exclusive framework agreement for via the direct route of supply architectural surgical medical systems, operating and diagnostic imaging tables, patient stretchers and trolleys, medical lasers, and all related accessories and services. This framework will not cover the purchase of consumables alone. Consumables will only be in scope of the framework if purchased alongside the types of equipment as stated in the tender documents. The framework agreement will have an initial term of 24 months with an option to extend incrementally for an additional period of up to 24 months. It is anticipated that in the first 24 months of the framework agreement the value of purchases will be circa 43 050 000 GBP however this is an approximate value only. The estimated total value of the framework agreement, below, is based on the initial expenditure and includes a forecast for growth.

II.1.5) Estimated total value

Value excluding VAT: 90 800 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 4 lots

II.2) Description

Lot No: 1

II.2.1) Title

Architectural Surgical Medical Systems

II.2.2) Additional CPV code(s)

33100000

33162000

31524110

31500000

33167000

31211110

31524000

31520000

51400000

33157800

38420000

45214631

31000000

31521000

42514300

31524100

31154000

48814300

33162100

51420000

51410000

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

Various Locations in the UK.

II.2.4) Description of the procurement

The scope of the requirement in respect of this Lot (1) is architectural surgical medical systems. This means the range of systems that provide essential services such as the delivery of light, gases and power to a medical theatre working environment and shall include, but shall not be limited to, the following types of medical theatre equipment: lights (fixed and mobile), pendants (fixed and multi-move), control units and canopies. The scope of this Lot (1) includes the purchase of all associated options, accessories and services as defined in the specification.

NHS Supply Chain anticipates appointing the top scoring 16 applicants who meet the minimum requirements (as set out in the tender documents) to this Lot (1).

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a total period of 24 months. It is anticipated that in the first 24 months the value of purchases in respect of this Lot (1) will be circa 6 150 000 GBP with a forecasted level of growth. The estimated value below (see s. II.2.6)) is the total (48 month) estimated value in respect of the Lot (1) and is based on the initial value with a forecasted level of growth.

II.2.5) Award criteria

Criteria below:

Quality criterion: Supply, support, training and warranty and repairs / Weighting: 30

Cost criterion: Financial / Weighting: 70

II.2.6) Estimated value

Value excluding VAT: 13 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

This framework agreement will have the option to extend incrementally for up to a total period of 24 months.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Operating and Diagnostic Imaging Tables

II.2.2) Additional CPV code(s)

33100000

33192230

33162000

51400000

33192000

33192210

33190000

33111100

33162100

33192200

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

Various Locations in the UK.

II.2.4) Description of the procurement

The scope of the requirement in respect of this Lot (2) is tables for a range of general and specialist operating procedures within an operating theatre environment. The scope of this Lot (2) includes, but shall not be limited to, the purchase of mobile operating tables and specialist theatre and diagnostic imaging tables with all associated options and/or accessories as defined in the tender documents.

NHS Supply Chain anticipates appointing to this Lot (2) all applicants who meet the minimum requirements (as set out in the tender documents) and whose total score meets or exceeds a hurdle of 50 % of the total (financial and non-financial score) at the tender evaluation stage.

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a total period of 24 months. It is anticipated that in the first 24 months the value of purchases in respect of this Lot (2) will be circa 16 400 000 GBP with a forecasted level of growth. The estimated value below (see s. II.2.6)) is the total (48 month) estimated value in respect of the Lot (2) and is based on the initial value with a forecasted level of growth.

II.2.5) Award criteria

Criteria below:

Quality criterion: Supply, support, training and warranty and repairs / Weighting: 60

Cost criterion: Financial / Weighting: 40

II.2.6) Estimated value

Value excluding VAT: 34 600 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

This framework agreement will have the option to extend incrementally for up to a total period of 24 months.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Patient Stretchers and Trolleys

II.2.2) Additional CPV code(s)

33100000

33192160

33192000

51400000

33192340

42410000

42415320

51420000

51410000

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

Various locations in the UK.

II.2.4) Description of the procurement

The scope of the requirement in respect of this Lot (3) is patient stretchers, trolleys and accessories typically for use in hospital and ambulance environments. This includes, but is not limited to patient stretchers and trolleys for use in accident and emergency, day surgery and endoscopy-related working environments, as further defined within the tender documents.

NHS Supply Chain anticipates appointing to this Lot (3) all Applicants who meet the minimum requirements (as set out in the tender documents) and whose total score meets or exceeds a hurdle of 50 % of the total (financial and non-financial score) at the tender evaluation stage.

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a total period of 24 months. It is anticipated that in the first 24 months the value of purchases in respect of this Lot (3) will be circa 12 300 000 GBP with a forecasted level of growth. The estimated value below (see s. II.2.6)) is the total (48 month) estimated value in respect of the Lot (3) and is based on the initial value with a forecasted level of growth.

II.2.5) Award criteria

Criteria below:

Quality criterion: Supply, support, training and warranty and repairs / Weighting: 70

Cost criterion: Financial / Weighting: 30

II.2.6) Estimated value

Value excluding VAT: 26 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

This framework agreement will have the option to extend incrementally for up to a total period of 24 months.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Medical Lasers

II.2.2) Additional CPV code(s)

33100000

33169100

33128000

33162000

33168000

51400000

33166000

51420000

51410000

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

Various Locations in the UK.

II.2.4) Description of the procurement

The scope of the requirement in respect of this Lot (4) is medical lasers and associated accessories for use in general surgery including, but not limited to ear/nose/throat(ENT), gastroenterology and general surgery as further defined in the tender documents.

NHS Supply Chain anticipates appointing to this Lot (4) all Applicants who meet the minimum requirements (as set out in the tender documents) and whose total score meets or exceeds a hurdle of 50 % of the total (financial and non-financial score) at the tender evaluation stage.

The framework agreement will have an initial term of 24 months with an option to extend incrementally for up to a total period of 24 months. It is anticipated that in the first 24 months the value of purchases in respect of this Lot (4) will be circa 8 200 000 GBP with a forecasted level of growth. The estimated value below (see s. II.2.6)) is the total (48 month) estimated value in respect of the Lot (4) and is based on the initial value with a forecasted level of growth.

II.2.5) Award criteria

Criteria below:

Quality criterion: Supply, support, training and warranty and repairs / Weighting: 70

Cost criterion: Financial / Weighting: 30

II.2.6) Estimated value

Value excluding VAT: 17 200 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

This framework agreement will have the option to extend incrementally for up to a total period of 24 months

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Applicants should refer to II.2) of this contract notice for further details in respect of appointment to the individual lots across the framework agreement. Applicants may bid for 1, more than 1 or all of the lots and applicants should refer to the invitation to tender for more information in respect of this. The term of contracts formed under the framework agreement may continue beyond the end of the term of the framework agreement itself. NHS Supply Chain expects to provide successful suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing, value added offerings and commitment initiatives. NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions. NHS Supply Chain intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by:

1) Any NHS Trust;

2) Any other NHS entity;

3) Any government department, agency or other statutory body (for the avoidance of doubt including local authorities); and/or

4) Any private sector entity active in the UK healthcare sector.

Only NHS Supply Chain can order from the Framework Agreement and enter into contracts under it. Electronic ordering will be used, electronic invoicing will be accepted, and electronic payment will be used. For the avoidance of doubt, and notwithstanding the estimate indicated at II.2.1), NHS Supply Chain does not guarantee any level of purchase through the framework and advises applicants that the framework shall be established on a non-exclusive basis. Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs, including any third-party costs fees or expenses incurred by those expressing an interest, participating, or tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted. All communications must be made through NHS Supply Chain's eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the Message Centre facility linked to this particular contract notice. Please note that the maximum number of suppliers as set out in IV.1.3) is an estimate only.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The framework agreement includes obligations with respect to environmental issues and a requirement for successful Suppliers to comply with the NHS Supply Chain Code of Conduct. Details can be found in the tender documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 56

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 226-516440

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 30/09/2019

Local time: 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 7 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 01/10/2019

Local time: 09:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Submission of expression of interest and procurement-specific information:

This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows.

Registration:

1) Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2) If not yet registered:

— click on the ‘Not Registered Yet’ link to access the registration page,

— complete the registration pages as guided by the mini guide found on the landing page.

Portal access:

If registration has been completed:

— login with URL http://procurement.supplychain.nhs.uk/ISS/

— click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.

Expression of interest:

— view contract notice content by clicking on the ‘View Notice’ button for the procurement event. This opens a PDF document,

— express an interest by clicking on the ‘Express Interest’ button.

Start response process:

To start the response process after the expression of interest has been done:

— select the ‘My Active Opportunities’ option and click on the ‘Apply’ button,

— select the procurement event from the list by clicking on the description,

— in the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.

Header level requirements:

— applicants are required to read all framework header documents which can be accessed using the ‘NHS Scheader Documents’ button, which is located in the ‘Select Framework’ tab,

— applicants are required to upload the documents requested using the ‘Supplier Header Documents’ button, which is located in the ‘Select Framework’ tab,

— applicants are required to complete all mandatory questions, which can be accessed using the ‘Framework Questionnaire’ tab.

Lot level requirements:

— a preview of the lot line details can be viewed using the ‘Lot Header’ tab, by selecting the lot and using the ‘Lot Line Information’ button. In order to respond to a lot, applicants must select the relevant lot and then use the ‘Express Intent’ button. This expression of intent does not place any obligation on the applicant to respond, the action unlocks the ability to respond,

— complete price offers per line for the lot by completing the required fields for the lines the applicant wants to include in the bid using the ‘Lot Line Detail’ tab. There are a number of mandatory fields to complete on a product line basis and these are highlighted in yellow in the ‘Lot Line Detail’ tab,

— applicants are required to answer all mandatory lot-specific questions found in the ‘Lot Evaluation Criteria’ tab,

— applicants are then required to click on the ‘Terms and Conditions’ button in the ‘Submit Individual Lot Response(s)’ tab to view and accept the ISS Terms and Conditions,

— accept the ISS ‘Terms and Conditions’ button to access this function,

— submit lot response, by clicking on the ‘Submit Response to Selected Lot’ button in the ‘Submit Individual Lot Response(s)’ tab to submit response for the lot. Each lot must be submitted independently,

— applicants can view their submission using the ‘Supplier Submission Report’ button, found in the ‘Submit Individual Lot Response(s)’ tab.

Please refer to Section III.1.1) for additional information.

VI.4) Procedures for review

VI.4.1) Review body

NHS Supply chain

Normanton

Foxbridge Way

UK

VI.4.2) Body responsible for mediation procedures

NHS Supply chain

Normanton

Foxbridge Way

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Appeals to be logged in accordance with the Public Contracts Regulations 2015 (as amended).

VI.5) Date of dispatch of this notice

30/08/2019