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Notice Summary

United Kingdom-Matlock: Library Self-Service Equipment and Associated Services
410346-2019
Derbyshire County Council
02 September 2019
02 October 2019
Contract Notice - Open Procedure
No

Notice Abstract

The Council is inviting tenders for the supply of library self-service equipment and associated services. The library service requires the supply and installation of 44 self-service solutions in 25 of the larger and busier libraries across Derbyshire. The solution must integrate with the existing library management system allowing a consistent user experience across all devices and to provide ease of technical support and gathering of service metrics.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Derbyshire County Council

Derbyshire County Council, Chatsworth Hall

Matlock

DE4 3FW

UK

Contact person: Mr Graeme Unwin

Telephone: +44 1629536869

E-mail: Graeme.unwin@derbyshire.gov.uk

NUTS: UKF11

Internet address(es)

Main address: http://www.derbyshire.gov.uk/

Address of the buyer profile: http://www.sourcederbyshire.gov.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.eastmidstenders.org/index.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.eastmidstenders.org/index.html


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supply of Library Self-Service Equipment and Associated Services

Reference number: DN427137

II.1.2) Main CPV code

30238000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Council is inviting tenders for the supply of library self-service equipment and associated services. The library service requires the supply and installation of 44 self-service solutions in 25 of the larger and busier libraries across Derbyshire. The solution must integrate with the existing library management system allowing a consistent user experience across all devices and to provide ease of technical support and gathering of service metrics.

II.1.5) Estimated total value

Value excluding VAT: 550 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKF12

UKF13

II.2.4) Description of the procurement

The Council is inviting tenders for the supply of library self service equipment and associated services. The project objective is to ensure that DCC continues to meet its statutory obligations to provide a library service, remains fit for purpose, innovative and responsive to customer needs.

The end of support for existing equipment makes it essential to replace all machines under a new maintenance agreement.

The replacement self-serve estate should also be capable of supporting Derbyshire’s Public library service strategy commitment to consider enhanced self service in libraries to aid with allowing users to benefit from the latest technology and allow progression towards allowing users to enter locked library buildings using their library card and a PIN, to borrow books and log on to the internet without staff being present.

The Council seeks to achieve the following key deliverables/objectives from the scope of this procurement:

— supply, installation and replacement of end of life machines including software,

— configuration of the solution including integration with the library management system (LMS) and infrastructure,

— an effective support and maintenance service including upgrades, patches, minor fixes and changes to the solution,

— project management,

— Implementation,

— the ability to pass reportable data to the LMS,

— licensing, and

— account management.

This requirement has not been separated into lots as the Council has a single requirement for seamless integration, generation of efficiencies and the primary contractor having full responsibility for the delivery of the solution.

The contract shall be a supply arrangement for the replacement and support of the library self-service equipment for a period of 3 years with options to extend on an annual basis for up to 2 further years, taking the contract term up to a maximum of 5 years.

The estimated contract value is not expected to exceed 550 000 GBP over the whole life of the contract including all extensions and options.

II.2.5) Award criteria

Criteria below:

Quality criterion: Business requirements / Weighting: 30 %

Quality criterion: Technical requirements / Weighting: 10 %

Quality criterion: Delivery Requirements / Weighting: 10 %

Quality criterion: Service requirements / Weighting: 7

Quality criterion: Supplier information security / Weighting: 3 %

Cost criterion: Total cost of the solution / Weighting: 40 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 17/02/2020

End: 16/02/2023

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

There are options to extend the contract on an annual basis for a further 2 years to take the contract up to a maximum term of 5 years.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 02/10/2019

Local time: 11:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 02/10/2019

Local time: 11:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Derbyshire County Council

Matlock

UK

VI.5) Date of dispatch of this notice

29/08/2019