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Notice Summary

United Kingdom-Mold: Provision of Development Management and Business and Community Protection Software
400661-2019
Flintshire County Council
26 August 2019
23 September 2019
Contract Notice - Open Procedure
No

Notice Abstract

Flintshire County Council is looking to procure software that covers both development management and business and community protection functions. Service functions include planning, planning enforcement, building control, minerals and waste planning, land charges, highways development control, rights of way, flood risk management, trading standards compliance and animal health, trading standards investigations, environmental control, health and safety, empty homes, food safety and food standards and disabled facilities grants.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Flintshire County Council

County Hall, Mold

Flintshire

CH7 6NA

UK

Telephone: +44 1352701817

E-mail: procurement@flintshire.gov.uk

NUTS: UKL23

Internet address(es)

Main address: www.flintshire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://supplierlive.proactisp2p.com/Account/Login


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://supplierlive.proactisp2p.com/Account/Login


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://supplierlive.proactisp2p.com/Account/Login


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Development Management and Business and Community Protection Software

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Flintshire County Council is looking to procure software that covers both development management and business and community protection functions. Service functions include planning, planning enforcement, building control, minerals and waste planning, land charges, highways development control, rights of way, flood risk management, trading standards compliance and animal health, trading standards investigations, environmental control, health and safety, empty homes, food safety and food standards and disabled facilities grants.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

II.2.3) Place of performance

NUTS code:

UKL23


Main site or place of performance:

Flintshire County Council.

II.2.4) Description of the procurement

Flintshire County Council is looking to procure software that covers both development management and business and community protection functions. Service functions include planning, planning enforcement, building control, minerals and waste planning, land charges, highways development control, rights of way, flood risk management, trading standards compliance and animal health, trading standards investigations, environmental control, health and safety, empty homes, food safety and food standards and disabled facilities grants.

The aim of this procurement is for a new system that will provide the full range of portfolio services and allow robust performance management. Increased stability to collect information to respond to Welsh Government performance indicators and utilise the data for improved statistical information to enhance services. An intuitive system that will have more easily defined work flows to enable greater individual and team leader management of case load to build resilience into each service area. Providing the customer with an enhanced and interactive transactional service with the Council. Ideally a SAAS system which is fully agile and will allow officers to fully engage with the agile working strategy.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

There will be an option to extend the contract. Details of this can be found within the procurement documentation.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Details can be found within the procurement documentation.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/09/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 23/09/2019

Local time: 13:00

Place:

Electronically via Proactis.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

The contract is for an initial period of 5 years with the option to extend. We anticipate that a re-tender would commence 1 year before the end of the contract or extension period.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Instructions:

1) Login to PROACTIS at https://supplierlive.proactisp2p.com

2) If you are already registered on the Proactis portal please login and start at Step 14 of these instructions if not go to step 3;

3) Click the ‘Sign Up’ button at the bottom of the window;

4) Enter your correct organisation name, address and primary contact details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address;

5) Please make a note of the Organisation ID and User Name, then click ‘Register’;

6) You will receive an email asking you to ‘Click here to activate your account’. This takes you to enter organisation details;

7) Please enter the information requested, click the ‘>’ on the screen and follow the instructions ensuring that you enter all applicable details;

8) In the classification screen please ensure that you select the product classification codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest;

9) In the buyers screen please select Flintshire County Council (you may register with other organisations if you wish);

10) In the primary contact details screen please ensure that all information is complete (please see note 4 above);

11) Accept the terms and conditions and then click ‘>’. This takes you to the Welcome window;

12) In the Finish screen please enter a new password and note all your login details for future reference;

13) Now click ‘Complete Registration’ and you will enter the supplier network page;

14) On the centre of the screen click ‘Opportunities’. This will take you to the list of current opportunities available to you;

15) Click the ‘>’ that relates to this notice, this will take you into the PQQ or tender request and click ‘Register Interest’. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one;

16) In the ‘Your Opportunities’ screen please note the closing time and date for completion of the relevant project. Please review the ‘Items’ tab (tender stage only) and the documents tab (PQQ and tender stages) as there will be information relating to the project held here. The documents are accessed by clicking the down arrow underneath the general tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the guidance for bidders document;

17) You can now either create your ‘response’, or ‘Decline’ this opportunity.

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are: details of the community benefits requirements can be found within the procurement documentation.

(WA Ref:94202)

VI.4) Procedures for review

VI.4.1) Review body

Flintshire County Council

County Hall, Mold

Flintshire

CH7 6NA

UK

Telephone: +44 1352701817

Internet address(es)

URL: www.flintshire.gov.uk

VI.4.2) Body responsible for mediation procedures

Supreme Court

The Royal Courts of Justice

London

UK

VI.5) Date of dispatch of this notice

21/08/2019