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Notice Summary

Title:
United Kingdom-Warwick: Contract for Traffic Signal Equipment and Intelligent Transport Systems
Document Ref:
397533-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Warwickshire County Council
Date Published:
23 August 2019
Deadline Date:
03 October 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Warwickshire County Council, acting as the lead authority are coordinating a collaborative tendering process, on behalf of the Coventry City Council and Nottingham City Council for goods, services and works associated with traffic control equipment and intelligent transport systems.Once in contract the main areas of service required are:1) Traffic control equipment;2) Car park variable message signs;3) Free text variable message signs;4) Minor civil works associated with maintaining the traffic signal equipment; and5) Supply/installation/commissioning of traffic signal equipment associated with the upgrades of existing sites.The contract will be for an initial term of five (5) years and the Council(s) reserves the right to extend the contract by further period(s) not exceeding twenty-four (24) months. Total maximum duration is seven (7) years.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Warwickshire County Council

Shire Hall

Warwick

CV34 4RL

UK

Contact person: Gafoor Din

Telephone: +44 1926418065

E-mail: gafoordin@warwickshire.gov.uk

NUTS: UKG13

Internet address(es)

Main address: http://www.warwickshire.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/csw-jets/aspx/Home

I.1) Name and addresses

Coventry City Council

Council House, Earl Street

Coventry

CV1 5RR

UK

Contact person: Gafoor Din

Telephone: +44 1926418065

E-mail: gafoordin@warwickshire.gov.uk

NUTS: UKG33

Internet address(es)

Main address: http://www.warwickshire.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/csw-jets/aspx/Home

I.1) Name and addresses

Nottingham City Council

Loxley House, Station Street

Nottingham

NG2 3NG

UK

Contact person: Gafoor Din

Telephone: +44 1926418065

E-mail: gafoordin@warwickshire.gov.uk

NUTS: UKF14

Internet address(es)

Main address: http://www.warwickshire.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/csw-jets/aspx/Home

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/csw-jets


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Contract for Traffic Signal Equipment and Intelligent Transport Systems

II.1.2) Main CPV code

50232200

 

II.1.3) Type of contract

Works

II.1.4) Short description

Warwickshire County Council, acting as the lead authority are coordinating a collaborative tendering process, on behalf of the Coventry City Council and Nottingham City Council for goods, services and works associated with traffic control equipment and intelligent transport systems.

Once in contract the main areas of service required are:

1) Traffic control equipment;

2) Car park variable message signs;

3) Free text variable message signs;

4) Minor civil works associated with maintaining the traffic signal equipment; and

5) Supply/installation/commissioning of traffic signal equipment associated with the upgrades of existing sites.

The contract will be for an initial term of five (5) years and the Council(s) reserves the right to extend the contract by further period(s) not exceeding twenty-four (24) months. Total maximum duration is seven (7) years.

II.1.5) Estimated total value

Value excluding VAT: 30 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

50232000

50200000

50230000

32500000

51112000

45220000

32400000

II.2.3) Place of performance

NUTS code:

UKG13

UKG33

UKF14

UKG32

UKG

Main site or place of performance:

Any roads or highway networks maintained by or the responsibility of Warwickshire County, Coventry City or Nottingham City Councils. Could apply to networks within other West Midlands Authorities.

II.2.4) Description of the procurement

Warwickshire County Council will act as the lead authority in a collaborative tendering process including Coventry City Council and Nottingham City Council. The progression and final award of this procurement will be made by Warwickshire County Council in consultation with the other authorities.

As lead, Warwickshire County Council will enter into the contract on behalf of itself and the collaborating authorities. The other authorities will not be parties to the contract but shall be responsible for supervising and administering the relevant works and/or services carried out in relation to their areas. These arrangements would be formalised between the authorities using back-to-back agreements.

The authorities are seeking to contract with a single supplier to carry out the provision including:

1) Maintenance and inspection of traffic control equipment;

2) Maintenance and inspection of car park variable message signs;

3) Maintenance and inspection of free text variable message signs;

4) Minor civil works associated with upgrades and reinstatement of traffic signal equipment due to damage caused by third party;

5) Supply/installation/commissioning of traffic signal equipment associated with upgrades of existing sites and new sites.

To support the contract value provided within this notice, it is anticipated that over the full contract term Warwickshire CC may spend around 7 750 000 GBP, Coventry may spend around 10 000 000 GBP and Nottingham may spend around 5 000 000 GBP. This detail is only given to illustrate possible spend and is not a commitment of work. The contract value has been reached allowing for potential development on new installations during the contract term and which the authorities are unaware of at present.

Various provisions provided within this contract have been termed as either core or additional, with core services generally effecting traffic signals and additional services generally impacting on intelligent transport systems. Greater details of which can be found within the procurement documentation.

An open procedure is being followed and the procurement documentation provides further details of how this will be facilitated and the evaluation process.

TUPE does apply to this provision. Upon accessing the procurement documentation from the authority’s e-tendering portal please complete and return the provided non-disclosure agreement (NDA) as instructed. Having received an NDA, the Authority will make TUPE information available to the relevant bidder.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84

This contract is subject to renewal: Yes

Description of renewals:

The contract will be for an initial term of five (5) years and the Council(s) reserves the right to extend the contract by further period(s) not exceeding twenty-four (24) months. Total maximum duration is seven (7) years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract will be for an initial term of five (5) years and the Council(s) reserves the right to extend the contract by further period(s) not exceeding twenty-four (24) months. Total maximum duration is seven (7) years from commencement.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Evidence required as stated within the procurement documentation.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Evidence required as stated within the procurement documentation.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 163-371725

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 03/10/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 03/10/2019

Local time: 12:05

Place:

Warwickshire County Council, Shire Hall, Market Square, Warwick.

Information about authorised persons and opening procedure:

By officers and or agents acting on behalf of Warwickshire County Council.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

The contract will be for an initial term of five (5) years and the Council(s) reserves the right to extend the contract by further period(s) not exceeding twenty-four (24) months. A future re-procurement exercise could be expected to start in August 2024 or August 2026.

VI.3) Additional information

The traffic signal maintenance provision is a collaborative procurement being led by Warwickshire County Council which Coventry City Council and Nottingham City Council will be key members of. This is seen as a long term working arrangement to benefit all involved and the successful supplier will be expected to work with each authority to ensure all requirements can be fulfilled in a combined and organised manner.

This procurement exercise will be run electronically using the authorities e-tendering system (CSW-JETS). To participate in this procurement bidders must register and express an interest at https://in-tendhost.co.uk/ csw-jets/aspx/Home

Once registered, all correspondence for this procurement process must be via the correspondence function. However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk

All documentation and further information regarding the procurement can be found on this system.

Upon registering an interest, please complete and return via the ‘correspondence’ function, the non-disclosure agreement which will allow the Council to provide that bidder with any relevant TUPE information.

VI.4) Procedures for review

VI.4.1) Review body

The Royal Courts Of Justice

The Strand

London

WC2A 2LL

UK

VI.4.4) Service from which information about the review procedure may be obtained

Cabinet Office

70 Whitehall

London

SW1A 2AS

UK

VI.5) Date of dispatch of this notice

20/08/2019

Current Notes