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Notice Summary

United Kingdom-Worthing: Sourcing Execution Services
393535-2019
Southern Water Services Ltd
20 August 2019
19 September 2019
Contract Notice - Negotiated procedure
No

Notice Abstract

Southern Water are seeking to outsource sourcing activity, as a service, to a single service provider. The successful service provider will work with the internal procurement team, do deliver the sourcing activities required, based on the Southern Water defined category strategies.The services will include, but are not limited to:— detailed scoping activity and requirement gathering,— tender pack preparation, including invitation and instruction to tenderers, contract notices, contract award notices,— contract drafting based on the business requirements, working with Southern Water legal counsel,— create and delivery against sourcing plans, aligned to category strategies,— conducting UCR compliant tender events based on sourcing strategies,— required negotiation activities, based on Southern Water requirements,— tracking and reporting progress and effectiveness of sourcing resources to contract management.Please see II.2.4) for a more detailed description.

Notice Details

Contract notice – utilities

Directive 2014/25/EU - Utility Directive

Directive 2014/25/EU

Section I: Contracting Change entity

I.1) Name and addresses

Southern Water Services Ltd

Southern House

Worthing

BN13 3NX

UK

Telephone: +44 1903272489

E-mail: steven.kane@southernwater.co.uk

NUTS: UKJ

Internet address(es)

Main address: https://www.southernwater.co.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://southernwater.bravosolution.co.uk/web/login.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://southernwater.bravosolution.co.uk/web/login.html


Tenders or requests to participate must be sent to the abovementioned address


I.6) Main activity

Water

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Sourcing Execution Services

Reference number: Prj_1573

II.1.2) Main CPV code

79418000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Southern Water are seeking to outsource sourcing activity, as a service, to a single service provider. The successful service provider will work with the internal procurement team, do deliver the sourcing activities required, based on the Southern Water defined category strategies.

The services will include, but are not limited to:

— detailed scoping activity and requirement gathering,

— tender pack preparation, including invitation and instruction to tenderers, contract notices, contract award notices,

— contract drafting based on the business requirements, working with Southern Water legal counsel,

— create and delivery against sourcing plans, aligned to category strategies,

— conducting UCR compliant tender events based on sourcing strategies,

— required negotiation activities, based on Southern Water requirements,

— tracking and reporting progress and effectiveness of sourcing resources to contract management.

Please see II.2.4) for a more detailed description.

II.1.5) Estimated total value

Value excluding VAT: 3 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

79400000

79411000

79419000

79500000

79990000

79994000

II.2.3) Place of performance

NUTS code:

UKJ

II.2.4) Description of the procurement

Southern Water are seeking to outsource sourcing activity, as a service, to a single service provider. The successful service provider will work with the internal procurement team, do deliver the sourcing activities required, based on the Southern Water defined category strategies.

The services will include, but are not limited to:

— detailed scoping activity and requirement gathering,

— tender pack preparation, including invitation and instruction to tenderers, contract notices, contract award notices,

— contract drafting based on the business requirements, working with Southern Water legal counsel,

— create and delivery against sourcing plans, aligned to category strategies,

— conducting UCR compliant tender events based on sourcing strategies,

— required negotiation activities, based on Southern Water requirements,

— tracking and reporting progress and effectiveness of sourcing resources to contract management.

The contract will last an initial period of 12 months, whereby Southern Water will determine whether to extend the services for up to 5 years (6 total), or seek to terminate at the end of the 12-month period, transitioning sourcing activity to internal teams.

If the services are extended, it is expected that the service provider will work in partnership with Southern Water to bring greater efficiency to ways of working, leverage new technologies or process improvements, and deliver greater value to the organisation.

The service provider will work alongside the internal category team, to ensure input and to category strategies developed internally with senior managers of the organisation, whereby their lessons learnt and feedback from sourcing activities will improve the services delivered to the organisation.

Knowledge transfer and contract handover will be key during the entire agreement, where the supplier will work with internal business units to ensure a comprehensive handover of any contract is conducted, to enable full realisation of the contract benefits.

Technology may be used as part of the extension period, whereby the supplier will be able to offer Southern Water systems or solutions which enable greater efficiency in the services delivered to the wider organisation, adopting best practice sourcing.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: Yes

Description of renewals:

Extension options for up to 60 months (72 months total contract term/6 years).

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Envisaged maximum number: 5

Objective criteria for choosing the limited number of candidates:

PQQ evaluation criteria will be used, whereby supplier will be evaluated, scored and ranked. Southern will take forward between 3 and 5 suppliers to the ITT Stage, based on the ranking of the PQQ stage. This is at the discretion of Southern Water.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.1.4) Objective rules and criteria for participation

As described in the procurement documents.

III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Southern Water standard payment terms are 60 days. Please review the contract provided with the tender documents for further financial conditions.

III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A single supplier will be awarded the contract following this process. Suppliers who wish to bid as a consortium, will need to provide a single bid, whereby the lead tenderer will take full accountability for any other suppliers.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Performance criteria are outlined in the contract, provided in the service level schedule. This should be read in conjunction with the specification and contract terms.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated with call for competition

IV.1.6) Information about electronic auction

An electronic auction will be used

Additional information about electronic auction:

e-Auction may be used in the ITT stage, whereby participants will be informed of any such mechanism.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 19/09/2019

Local time: 11:30

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/10/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Submission of expression of interest and procurement specific information: this procurement exercise will be conducted on the Bravo Solution e-procurement portal at: https://southernwater.bravosolution.co.uk/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement specific information through the portal as follows:

(i) candidates should register on the BravoSolution e-procurement portal at: https://southernwater.bravosolution.co.uk/

(ii) once registered, candidates must express their interest as follows:

(a) login to the portal;

(b) select ‘View current opportunities and notices’;

(c) access the listing related to this contract titled ‘Sourcing Execution Services’ (Prj_1573) and view details;

(d) click on express interest button;

(iii) once you have expressed interest, please complete the PQQ. You must then publish your reply using the publish button;

(iv) for any support in submitting your expression.

VI.4) Procedures for review

VI.4.1) Review body

N/a

N/a

UK

VI.5) Date of dispatch of this notice

16/08/2019