II.2.2) Additional CPV code(s)
II.2.3) Place of performance
II.2.4) Description of the procurement
Southern Water are seeking to outsource sourcing activity, as a service, to a single service provider. The successful service provider will work with the internal procurement team, do deliver the sourcing activities required, based on the Southern Water defined category strategies.
The services will include, but are not limited to:
— detailed scoping activity and requirement gathering,
— tender pack preparation, including invitation and instruction to tenderers, contract notices, contract award notices,
— contract drafting based on the business requirements, working with Southern Water legal counsel,
— create and delivery against sourcing plans, aligned to category strategies,
— conducting UCR compliant tender events based on sourcing strategies,
— required negotiation activities, based on Southern Water requirements,
— tracking and reporting progress and effectiveness of sourcing resources to contract management.
The contract will last an initial period of 12 months, whereby Southern Water will determine whether to extend the services for up to 5 years (6 total), or seek to terminate at the end of the 12-month period, transitioning sourcing activity to internal teams.
If the services are extended, it is expected that the service provider will work in partnership with Southern Water to bring greater efficiency to ways of working, leverage new technologies or process improvements, and deliver greater value to the organisation.
The service provider will work alongside the internal category team, to ensure input and to category strategies developed internally with senior managers of the organisation, whereby their lessons learnt and feedback from sourcing activities will improve the services delivered to the organisation.
Knowledge transfer and contract handover will be key during the entire agreement, where the supplier will work with internal business units to ensure a comprehensive handover of any contract is conducted, to enable full realisation of the contract benefits.
Technology may be used as part of the extension period, whereby the supplier will be able to offer Southern Water systems or solutions which enable greater efficiency in the services delivered to the wider organisation, adopting best practice sourcing.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: 3 000 000.00 GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
Extension options for up to 60 months (72 months total contract term/6 years).
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Envisaged maximum number: 5
Objective criteria for choosing the limited number of candidates:
PQQ evaluation criteria will be used, whereby supplier will be evaluated, scored and ranked. Southern will take forward between 3 and 5 suppliers to the ITT Stage, based on the ranking of the PQQ stage. This is at the discretion of Southern Water.
II.2.10) Information about variants
Variants will be accepted:
II.2.11) Information about options
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: