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Notice Summary

Title:
United Kingdom-Scunthorpe: Ongo Homes — Marketing and Communications Framework
Document Ref:
392822-2019
Document Type:
Contract Notice - Restricted Procedure
Published By:
Ongo Homes
Date Published:
20 August 2019
Deadline Date:
19 September 2019
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

Ongo Homes (OH) wish to appoint suppliers to be part of their framework supporting the delivery of their marketing and communications activity. The framework will be split into 7 lots as follows:Lot 1: Print only;Lot 2: Design services only;Lot 3: Merchandise and promotional goods;Lot 4: Signage;Lot 5: Photography;Lot 6: Videography;Lot 7: Distribution of Printed Marketing Material and Publications.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Ongo Homes

26 High street

Scunthorpe

DN15 6NL

UK

Telephone: +44 1724279900

E-mail: Keeley.blackburn@tenetservices.com

NUTS: UKF3

Internet address(es)

Main address: https://myhome.ongo.co.uk/site/public-connection/welcome

Address of the buyer profile: https://myhome.ongo.co.uk/site/public-connection/welcome

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://suppliers.multiquote.com


Additional information can be obtained from another address:

Ongo Homes

26 High street

Scunthorpe

DN15 6NL

UK

Telephone: +44 1724279900

E-mail: Keeley.blackburn@tenetservices.com

NUTS: UKF3

Internet address(es)

Main address: https://myhome.ongo.co.uk/site/public-connection/welcome

Address of the buyer profile: https://myhome.ongo.co.uk/site/public-connection/welcome

Tenders or requests to participate must be sent electronically to:

https://suppliers.multiquote.com


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Ongo Homes — Marketing and Communications Framework

Reference number: CA6354 -

II.1.2) Main CPV code

79340000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Ongo Homes (OH) wish to appoint suppliers to be part of their framework supporting the delivery of their marketing and communications activity. The framework will be split into 7 lots as follows:

Lot 1: Print only;

Lot 2: Design services only;

Lot 3: Merchandise and promotional goods;

Lot 4: Signage;

Lot 5: Photography;

Lot 6: Videography;

Lot 7: Distribution of Printed Marketing Material and Publications.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 7 lots

Maximum number of lots that may be awarded to one tenderer: 7

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1: Print Services Only

II.2.2) Additional CPV code(s)

79800000

79811000

79820000

79810000

II.2.3) Place of performance

NUTS code:

UKE1

UKE

Main site or place of performance:

Yorkshire and The Humber.

II.2.4) Description of the procurement

The service will include providing advice on printing to ONGO’s in-house PR and Communications Team to ensure that the most cost-effective processes are used to produce print jobs including but not restricted to:

— compliment slips,

— branded envelopes,

— corporate documents and brochures,

— direct marketing — leaflets/flyers,

— event material — posters/programmes,

— stationery — letterheads, compliment slips, business cards for each company within the ONGO group,

— customer magazines,

— tenant newsletters,

— letters to tenants — rent statements four times per year, rent increase letters,

— mailout of quarterly rent statements to approximately 10 000 tenants plus other mailouts as and when required.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

High level of competition.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Lot 2: Design Services Only

II.2.2) Additional CPV code(s)

79341000

79340000

79342000

22462000

II.2.3) Place of performance

NUTS code:

UKE1

UKE

Main site or place of performance:

Yorkshire and The Humber.

II.2.4) Description of the procurement

This service could include digital adverts including social media templates, GIFs and web banners. Providing print ready design/artwork, including but not restricted to:

— adverts,

— annual report,

— corporate documents,

— direct marketing — leaflets/flyers,

— event/exhibition — pop-ups/posters/programmes,

— infographics,

— signage,

— stationery — letterheads, business cards,

— tenant newsletter.

In delivering this service, the provider will be asked to:

— supply the original Illustrator and design files as and when required,

— work alongside and support the in-house PR & Communications Team who will produce ad-hoc artwork when capacity allows,

— liaise with appointed printers awarded a place on the Framework Agreement, at no extra cost,

— deliver concepts, ideas and content for campaigns,

— ensure creative work is in-line with our current brand and corporate identity,

— develop literature and communications tools to reach customers with low literacy skills and with diverse needs.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

High level of competition.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Lot 3: Merchandise and Promotional Goods

II.2.2) Additional CPV code(s)

79342200

II.2.3) Place of performance

NUTS code:

UKE

UKE1

Main site or place of performance:

Yorkshire and The Humber.

II.2.4) Description of the procurement

Including, but not exclusive to mugs, pens, notepads, key rings, internal and external banners and other promotional giveaways.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

High level of competition.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Lot 4: Signage

II.2.2) Additional CPV code(s)

34928470

79340000

79342000

II.2.3) Place of performance

NUTS code:

UKE1

UKE

Main site or place of performance:

Yorkshire and The Humber.

II.2.4) Description of the procurement

These are ad hoc, individual projects for example, building signage and internal signage.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

High level of competition.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Lot 5: Photography

II.2.2) Additional CPV code(s)

79961100

79961300

79342000

79340000

II.2.3) Place of performance

NUTS code:

UKE

UKE1

Main site or place of performance:

Yorkshire and The Humber.

II.2.4) Description of the procurement

These will be ad hoc projects billed at either an hourly/half daily/daily rate or per project.

This work will include taking photos and editing them for ONGO’s use.

ONGO will own the photos once signed off and handed over by supplier.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

High level of competition.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Lot 6: Videography

II.2.2) Additional CPV code(s)

79342000

79340000

II.2.3) Place of performance

NUTS code:

UKE1

UKE

Main site or place of performance:

Yorkshire and The Humber.

II.2.4) Description of the procurement

These will be ad hoc projects billed at either an hourly/half daily/daily rate or per project.

This work will include taking videos and editing them for ONGO’s use.

ONGO will own the videos once signed off and handed over by supplier.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

High level of competition.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Lot 7: Distribution of Printed Marketing Material and Publications

II.2.2) Additional CPV code(s)

79342000

79340000

79824000

II.2.3) Place of performance

NUTS code:

UKE1

UKE

Main site or place of performance:

Yorkshire and The Humber.

II.2.4) Description of the procurement

This will be for items such as the postage and packaging of Key News magazine, ONGO Homes rent statements or targeted mail. These jobs will be of varying quantities and specifications dependent on the job.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

High level of competition.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2 x 12 month(s).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In the first instance, candidates should register with https://suppliers.multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A selection questionnaire (SQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

In the first instance, candidates should register with https://suppliers.multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A selection questionnaire (SQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Minimum level(s) of standards required:

Stated in SQ Document.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

In the first instance, candidates should register with https://suppliers.multiquote.com and express an interest in the contract. Contract details can be found under the 'Opportunities’ section of the multiquote.com homepage. A selection questionnaire (SQ) must be completed and returned (via multiquote.com) as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

Minimum level(s) of standards required:

Stated in SQ document.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Stated in SQ document.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 19/09/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Section II.3) — dates refer to the initial contract period and do not include the options of any extensions.

Section IV.3.5) — any dates shown are an estimate.

In the first instance, candidates should register with http://www.multiquote.com and express an interest in the contract, full details of the contract will be available.

The contracting authority shall not be under any obligation to accept any tender. The contracting authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the tenderers.

The contracting authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.

VI.4) Procedures for review

VI.4.1) Review body

Tenet

Procurement House, 23 Leslie Hough Way

Salford

M6 6AJ

UK

VI.4.2) Body responsible for mediation procedures

Tenet

Procurement House, 23 Leslie Hough Way

Salford

M6 6AJ

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The authority will incorporate a minimum 10 calendar days standstill period at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).

VI.4.4) Service from which information about the review procedure may be obtained

Tenet

Procurement House, 23 Leslie Hough Way

Salford

M6 6AJ

UK

VI.5) Date of dispatch of this notice

15/08/2019

Current Notes