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Notice Summary

Title:
UK-Glasgow: CCTV & Controlled Access Servicing and Maintenance
Document Ref:
TED32SAUG363462
Document Type:
Contract Notice - Open Procedure
Published By:
Southside Housing Association Ltd
Date Published:
16 August 2019
Deadline Date:
06 September 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

CCTV System Maintenance/ Access Control and Automatic Door Maintenance Contracts from 1 October 2019 to 30September 2022, with option to extend by 1 year. Maintenance and Reactive Maintenance of CCTV System/Access Control and Automatic Doors within various properties across the southside of Glasgow.

Notice Details

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

Southside Housing Association Ltd

135 Fifty Pitches Rd, Cardonald

Glasgow

G514EB

UK

Telephone: +44 1414221112

E-mail: scurrie@southside-ha.co.uk

NUTS: UKM82

Internet address(es)

Main address: http://www.southside-ha.org

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12222

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

CCTV & Controlled Access Servicing and Maintenance

II.1.2) Main CPV code

50710000

 

II.1.3) Type of contract

Services

II.1.4) Short description

CCTV System Maintenance/ Access Control and Automatic Door Maintenance Contracts from 1 October 2019 to 30

September 2022, with option to extend by 1 year. Maintenance and Reactive Maintenance of CCTV System/Access Control and Automatic Doors within various properties across the southside of Glasgow.

II.1.5) Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

32231000

32234000

32235000

92222000

42961100

31600000

45310000

50710000

71314100

71334000

II.2.3) Place of performance

NUTS code:

UKM82

Main site or place of performance:

Southside of Glasgow including Pollokshields, Pollokshaws, Cardonald and Strathbungo.

II.2.4) Description of the procurement

The work to be carried out under this Contract consists of service and reactive maintenance of SSHA entire CCTV systems and door entry installations within their properties and surrounding areas for a three year period commencing on 1st October, with Option to extend by 12 months.

The maintenance service includes:

- Bi-annual service and maintenance

- Re-active maintenance 8.00am to 8.00pm Monday to Thursday, - 24 hour Friday to Sunday, 365 days per year.

The rates quoted in the accompanying section are firm price rates and will apply to all works during the contract period.

SHA will assess the Contractor’s performance throughout the Contract Period.

The only exclusions to the above and those which may attract additional payment, are:

a) Spare parts not being reasonably available due to the agr of the installation. However, if an equivalent part is available this will be required to be fitted

b) Any defects caused through malicious or willful action, negligence. Misuse or third-party interference. These defects require immediate reporting to SSHA in order that claims of third party damage can be substantiated, enabling payment to be made to the Contractor. Failure to notify SSHA immediately will result in payment for such repairs being withheld.

c) Any defects or damage occasioned by fire, lightning, explosion, flood, storm, tempest, frost, impact, or other extraneous cause, including the failure of the public electricity or water supply, unless caused by the negligence of the Contractor

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality Method Statements / Weighting: 60

Price / Weighting:  40

II.2.6) Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

List and brief description of selection criteria:

4B.1.2 The bidder should provide its average yearly turnover for the number of years specified in the relevant Contract Notice.

4B.3 In case the information concerning turnover (general or specific) is not available for the entire period required, please state the date on which the bidder was set up or started trading.

4B.5.1a The Bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice.

Minimum level(s) of standards required:

Minimum level(s) of standards required:

4B.1.2 Bidders will be required to have an average yearly turnover of a minimum 80k GBP for the last 03 years.

4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

4B.5.1a It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 5m GBP

Public Liability Insurance = 5m GBP

Professional Indemnity Insurance = 1m GBP

III.1.3) Technical and professional ability

List and brief description of selection criteria:

ist and brief description of selection criteria:

4C2 Please provide details of the technicians or technical bodies the bidder can call upon, especially those responsible for quality control in relation to this procurement exercise:

4C.6 The following educational and professional qualifications are held by the service provider or the contractor itself:

4C.6.1 The following educational and professional qualifications are held by its managerial staff:

4C.10 Please provide details of the proportion (i.e. percentage) of the contract that you intend to subcontract:

4D.1 Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards, including accessibility for disabled persons?

Minimum level(s) of standards required:

4C2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

4C.6 Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:

IET 17th Edition Wiring Regulations,

City and Guilds Qualifications relevant to the scope of works;

SVQs Level 3

4C.6.1 Bidders will be required to confirm that their managerial staff have the following relevant educational and professional qualifications:

IET 17th Edition Wiring Regulations,

City and Guilds Qualifications relevant to the scope of works;

SVQs Level 3

4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

4D.1 Quality Management Procedures

The bidder must have the following:

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/09/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 09/09/2019

Local time: 12:00

Place:

Southside Housing Association,

135 Fifty Pitches Road,

Glasgow,

G51 4EB

Information about authorised persons and opening procedure:

Head of Service, Manager & Senior Officer

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=594792.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:594792)

VI.4) Procedures for review

VI.4.1) Review body

Southside Housing Association Ltd

135 Fifty Pitches Rd, Cardonald

Glasgow

G514EB

UK

Telephone: +44 1414221112

Internet address(es)

URL: http://www.southside-ha.org

VI.5) Date of dispatch of this notice

16/08/2019

Current Notes