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  • Notice Summary
    UK-Glasgow: CCTV & Controlled Access Servicing and Maintenance
    TED32SAUG363462
    Southside Housing Association Ltd
    16 August 2019
    06 September 2019
    Contract Notice - Open Procedure
  • Notice Abstract

    CCTV System Maintenance/ Access Control and Automatic Door Maintenance Contracts from 1 October 2019 to 30September 2022, with option to extend by 1 year. Maintenance and Reactive Maintenance of CCTV System/Access Control and Automatic Doors within various properties across the southside of Glasgow.

  • Notice Details

    Contract Notice (below OJEU threshold)

    Section I: Contracting Change authority

    I.1) Name and addresses

    Southside Housing Association Ltd

    135 Fifty Pitches Rd, Cardonald

    Glasgow

    G514EB

    UK

    Telephone: +44 1414221112

    E-mail: scurrie@southside-ha.co.uk

    NUTS: UKM82

    Internet address(es)

    Main address: http://www.southside-ha.org

    Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12222

    I.3) Communication

    The procurement documents are available for unrestricted and full direct access, free of charge at:

    www.publiccontractsscotland.gov.uk


    Additional information can be obtained from the abovementioned address


    Tenders or requests to participate must be sent electronically to:

    www.publiccontractsscotland.gov.uk


    I.4) Type of the contracting authority

    Body governed by public law

    I.5) Main activity

    Housing and community amenities

    Section II: Object

    II.1) Scope of the procurement

    II.1.1) Title

    CCTV & Controlled Access Servicing and Maintenance

    II.1.2) Main CPV code

    50710000

     

    II.1.3) Type of contract

    Services

    II.1.4) Short description

    CCTV System Maintenance/ Access Control and Automatic Door Maintenance Contracts from 1 October 2019 to 30

    September 2022, with option to extend by 1 year. Maintenance and Reactive Maintenance of CCTV System/Access Control and Automatic Doors within various properties across the southside of Glasgow.

    II.1.5) Estimated total value

    Value excluding VAT: 200 000.00 GBP

    II.1.6) Information about lots

    This contract is divided into lots: No

    II.2) Description

    II.2.2) Additional CPV code(s)

    32231000

    32234000

    32235000

    92222000

    42961100

    31600000

    45310000

    50710000

    71314100

    71334000

    II.2.3) Place of performance

    NUTS code:

    UKM82


    Main site or place of performance:

    Southside of Glasgow including Pollokshields, Pollokshaws, Cardonald and Strathbungo.

    II.2.4) Description of the procurement

    The work to be carried out under this Contract consists of service and reactive maintenance of SSHA entire CCTV systems and door entry installations within their properties and surrounding areas for a three year period commencing on 1st October, with Option to extend by 12 months.

    The maintenance service includes:

    - Bi-annual service and maintenance

    - Re-active maintenance 8.00am to 8.00pm Monday to Thursday, - 24 hour Friday to Sunday, 365 days per year.

    The rates quoted in the accompanying section are firm price rates and will apply to all works during the contract period.

    SHA will assess the Contractor’s performance throughout the Contract Period.

    The only exclusions to the above and those which may attract additional payment, are:

    a) Spare parts not being reasonably available due to the agr of the installation. However, if an equivalent part is available this will be required to be fitted

    b) Any defects caused through malicious or willful action, negligence. Misuse or third-party interference. These defects require immediate reporting to SSHA in order that claims of third party damage can be substantiated, enabling payment to be made to the Contractor. Failure to notify SSHA immediately will result in payment for such repairs being withheld.

    c) Any defects or damage occasioned by fire, lightning, explosion, flood, storm, tempest, frost, impact, or other extraneous cause, including the failure of the public electricity or water supply, unless caused by the negligence of the Contractor

    II.2.5) Award criteria

    Criteria below:

    Quality criterion: Quality Method Statements / Weighting: 60

    Price / Weighting:  40

    II.2.6) Estimated value

    Value excluding VAT: 200 000.00 GBP

    II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

    Duration in months: 36

    This contract is subject to renewal: No

    II.2.9) Information about the limits on the number of candidates to be invited

    II.2.10) Information about variants

    Variants will be accepted: No

    II.2.11) Information about options

    Options: No

    II.2.13) Information about European Union funds

    The procurement is related to a project and/or programme financed by European Union funds: No

    Section III: Legal, economic, financial and technical information

    III.1) Conditions for participation

    III.1.2) Economic and financial standing

    List and brief description of selection criteria:

    List and brief description of selection criteria:

    4B.1.2 The bidder should provide its average yearly turnover for the number of years specified in the relevant Contract Notice.

    4B.3 In case the information concerning turnover (general or specific) is not available for the entire period required, please state the date on which the bidder was set up or started trading.

    4B.5.1a The Bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice.


    Minimum level(s) of standards required:

    Minimum level(s) of standards required:

    4B.1.2 Bidders will be required to have an average yearly turnover of a minimum 80k GBP for the last 03 years.

    4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

    4B.5.1a It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

    Employer’s (Compulsory) Liability Insurance = 5m GBP

    Public Liability Insurance = 5m GBP

    Professional Indemnity Insurance = 1m GBP

    III.1.3) Technical and professional ability

    List and brief description of selection criteria:

    ist and brief description of selection criteria:

    4C2 Please provide details of the technicians or technical bodies the bidder can call upon, especially those responsible for quality control in relation to this procurement exercise:

    4C.6 The following educational and professional qualifications are held by the service provider or the contractor itself:

    4C.6.1 The following educational and professional qualifications are held by its managerial staff:

    4C.10 Please provide details of the proportion (i.e. percentage) of the contract that you intend to subcontract:

    4D.1 Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards, including accessibility for disabled persons?


    Minimum level(s) of standards required:

    4C2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

    4C.6 Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:

    IET 17th Edition Wiring Regulations,

    City and Guilds Qualifications relevant to the scope of works;

    SVQs Level 3

    4C.6.1 Bidders will be required to confirm that their managerial staff have the following relevant educational and professional qualifications:

    IET 17th Edition Wiring Regulations,

    City and Guilds Qualifications relevant to the scope of works;

    SVQs Level 3

    4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

    4D.1 Quality Management Procedures

    The bidder must have the following:

    1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

    III.2) Conditions related to the contract

    Section IV: Procedure

    IV.1) Description

    IV.1.1) Type of procedure

    Open procedure

    IV.1.8) Information about Government Procurement Agreement (GPA)

    The procurement is covered by the Government Procurement Agreement: No

    IV.2) Administrative information

    IV.2.2) Time limit for receipt of tenders or requests to participate

    Date: 06/09/2019

    Local time: 12:00

    IV.2.4) Languages in which tenders or requests to participate may be submitted

    EN

    IV.2.6) Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 3 (from the date stated for receipt of tender)

    IV.2.7) Conditions for opening of tenders

    Date: 09/09/2019

    Local time: 12:00

    Place:

    Southside Housing Association,

    135 Fifty Pitches Road,

    Glasgow,

    G51 4EB

    Information about authorised persons and opening procedure:

    Head of Service, Manager & Senior Officer

    Section VI: Complementary information

    VI.1) Information about recurrence

    This is a recurrent procurement: No

    VI.3) Additional information

    NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=594792.

    The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

    Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

    (SC Ref:594792)

    VI.4) Procedures for review

    VI.4.1) Review body

    Southside Housing Association Ltd

    135 Fifty Pitches Rd, Cardonald

    Glasgow

    G514EB

    UK

    Telephone: +44 1414221112

    Internet address(es)

    URL: http://www.southside-ha.org

    VI.5) Date of dispatch of this notice

    16/08/2019