View Expired Tender

Get immediate access to tenders like the one below by subscribing now to Tenders Direct. We will set up your personalised profile and send you tender alerts direct to your mailbox as soon as they are published. You will also benefit from having access to historical tenders.

Notice Summary

Title:
United Kingdom-Paisley: Inspection, Testing, Maintenance and Repairs of Passenger Lifts, Stairlifts and Winches
Document Ref:
382917-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Renfrewshire Council
Date Published:
13 August 2019
Deadline Date:
16 September 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

The Council is seeking to employ a suitably experienced contractor to carry out a contract for the statutory inspection and testing including maintenance, reactive and emergency repairs to passenger lifts, stair lifts and winches throughout the Councils estate.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Renfrewshire Council

Paisley

PA1 1JB

UK

Contact person: Douglas McEwan

E-mail: douglas.mcewan@renfrewshire.gov.uk

NUTS: UKM83

Internet address(es)

Main address: http://www.renfrewshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Inspection, Testing, Maintenance and Repairs of Passenger Lifts, Stairlifts and Winches

Reference number: RC-CPU-17-147

II.1.2) Main CPV code

42416100

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Council is seeking to employ a suitably experienced contractor to carry out a contract for the statutory inspection and testing including maintenance, reactive and emergency repairs to passenger lifts, stair lifts and winches throughout the Councils estate.

II.1.5) Estimated total value

Value excluding VAT: 675 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

50750000

44115600

42141410

II.2.3) Place of performance

NUTS code:

UKM83

Main site or place of performance:

Within the geographical area of Renfrewshire Council.

II.2.4) Description of the procurement

To provide a fully comprehensive maintenance and repair service to the lifting equipment installed within the Councils Estate. Lifting equipment would be defined as:

— passenger lifts,

— platform lifts,

— stair lifts,

— wheelchair lifts,

— chandelier winches.

Please note that stair lifts within domestic properties and specialist lifting equipment within care homes or the like will not be within the scope of this contract.

Bidders are required to provide an annual maintenance fee per lift which is fully inclusive of:

— statutory inspection and testing,

— regular servicing and maintenance,

— SAFed supplementary testing,

— repairs and replacements as identified by the Councils insurance company,

— reactive and emergency call-outs,

— repairs and replacement of defective parts,

— reprogramming of autodiallers.

The only additional costs that will be allowed during the course of the contract would be the supply and replacement of defective parts specifically instructed by the Council.

II.2.5) Award criteria

Criteria below:

Quality criterion: Methodology and approach (Part 1 services — fully comprehensive maintenance requirement) / Weighting: 10

Quality criterion: Methodology and approach (Part 2 services — excepted maintenance requirement) / Weighting: 10

Quality criterion: Fair working practices / Weighting: 5

Quality criterion: Community benefits offered / Weighting: 3

Quality criterion: Community benefits delivery methodology / Weighting: 2

Price / Weighting:  70

II.2.6) Estimated value

Value excluding VAT: 675 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The Council will have the option to extend the contract for additional periods of 12 months on 2 occasions only.

Bidders should note that, although the pricing document includes pricing for years 4 and 5, it is at the Councils sole discretion whether the contract is extended on expiry of the initial 3 year contract period.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The estimated annual value of this contract is in the region of 135 000,00 GBP. The value stated at Point II.2.6) is the total value of the contract should the Council utilise the full 5 year contract period.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders will be required to state if any of the exclusion grounds as detailed within Regulation 58 (1) of The Public Contracts (Scotland) Regulations 2015 apply to them.

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established (in the United Kingdom, the bidder is a company registered with the registrar of companies and can provide a certificate stating that he is certified as incorporated or registered or, where he is not so certified, a certificate stating that the person concerned has declared on oath that he is engaged in the profession in a specific place under a given business name).

Bidders will be required to state if it is a requirement in the bidder’s country of establishment to hold a particular authorisation or membership of a particular organisation in order to be able to perform the service in question. Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service and also must confirm if they hold the particular authorisation or memberships.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders will be required to have a minimum ‘general’ yearly turnover of 270 000,00 GBP for the last 3 years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading. Where a bidder fails to meet the minimum financial turnover requirements in its own right but is a subsidiary of a group, the bidder must state if they are relying on a parent company guarantee (the parent company must meet the stipulated minimum financial requirements). The parent company guarantee will be in the form provided in the tender documentation (Appendix A1). Where a bidder is applying as part of a consortium the collective annual turnover of all consortium members will be utilised in the overall assessment of annual turnover.

Bidders will require to evidence the equivalent of a Dun and Bradstreet failure score of 20 or above. If a bidder considers that the D&B failure score does not reflect their current financial status, the bidder should give a detailed explanation and will be required to provide any relevant supporting independent evidence at request for documentation stage. Where the bidder is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum D&B failure score (or equivalent) as a company, a parent company guarantee will be required. The parent company must meet the minimum financial requirements as assessed by the Council. The parent company guarantee will be in the form provided in the tender documentation (Appendix A1). Where a bidder is under no obligation to publish accounts and therefore does not have a D&B failure score, they will be required to provide their audited financial accounts for the previous 2 years as part of the request for documentation stage in order that the Council may assess these to determine the suitability of the bidder to undertake a contract of this size. Where a consortium bid is received, the D&B failure score of each consortium member shall be assessed.

Bidders must hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

— employer’s (compulsory) liability insurance: statutory minimum GBP10m each and every claim,

— public liability insurance: minimum 10 000 000 GBP each and every claim,

— professional indemnity insurance: minimum 10 000 000 GBP each and every claim with no bodily injury exclusion.

Statutory third party motor vehicle insurance.

Minimum level(s) of standards required:

Minimum yearly turnover of 270 000,00 GBP for the last 3 years.

Minimum Dun and Bradstreet Failure Score of 20 (or equivalent).

— 10 000 000 GBP employer’s (compulsory) liability insurance,

— 10 000 000 GBP public liability insurance,

— 10 000 000 GBP professional indemnity insurance.

Statutory third party motor vehicle insurance.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders will require to be members of the Lift and escalator industry association (LEIA) or other equivalent industry body operating in the country where the bidder’s registered office or place of business is based.

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the works/services required under this contract.

Bidders will be required to confirm their average annual manpower for the last 3 years and the number of managerial staff for the last 3 years.

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the works/services required under this contract.

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract (where the bidder intends to subcontract more than 25 % of any contract value to a single subcontractor, a financial report will be carried out on the subcontractor. The Council reserve the right to request one copy of all subcontractors last 2 years audited accounts and details of significant changes since the last year end. The Council also reserve the right to reject the use of subcontractors in relation to the contract, where they fail to meet the Council's minimum financial criteria).

Bidders must have Health and Safety accreditation to BS OHSAS 18001 (or equivalent) or have a documented policy for Health and Safety Management, endorsed by the Chief Executive Officer or equivalent.

Bidders must have quality management accreditation to BS EN ISO 9001 (or equivalent) or have a documented policy for quality management, endorsed by the chief executive officer or equivalent.

Bidders must have environmental management accreditation to BS EN ISO 14001 (or equivalent) or have a documented policy for environmental management, endorsed by the chief executive officer or equivalent.

Minimum level(s) of standards required:

Must be members of the Lift and escalator industry association (LEIA) or other equivalent industry body.

Must have previous relevant experience.

Must have appropriate numbers of staff and management to service this contract.

Must have, or have access to, appropriate plant, tools and equipment.

Must state if subcontractors are to be used.

Must be accredited to BS OHSAS 18001 (or equivalent) or have an endorsed health and safety policy.

Must be accredited to BS EN ISO 9001 (or equivalent) or have an endorsed quality management policy.

Must be accredited to BS EN ISO 14001 (or equivalent) or have an endorsed environmental management policy.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The contractor must have a call receiving centre that is staffed 24 hours a day, 7 days a week, 52 weeks a year.

The contractor will require provide a 24 hours a day, 7 days a week, 52 weeks a year call out service to respond to entrapments and breakdowns within the following timescales:

— 60 minute response time to entrapment call outs,

— 90 minute response time to breakdown call outs.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 16/09/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 14/01/2020

IV.2.7) Conditions for opening of tenders

Date: 16/09/2019

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Further notices will be issued prior to the expiry of this contract. The actual contract expiry date will be dependent on whether the Council takes up the options to extend.

VI.3) Additional information

The contracting authority requires the bidder to complete and submit, with their tender response the following documents:

— the completed pricing document referenced as ‘Pricing Schedule — Lift Maintenance Contract 2019 (RC-CPU-17-147)’,

— tender declaration page (supplementary document S7),

— Tender Compliance Certificate (Supplementary document S3).

The pricing document can be found within a folder entitled ‘Contract Documents’ and the tender declaration page (referenced as S7) and tender compliance certificate (referenced as S3) can be found within a folder entitled ‘Supplementary Documents’. Both of these folders are attached within the general attachment area of the eTender.

The contracting authority may also require the bidder to complete and submit, at ‘Request for Documentation Stage’, the following supplementary documents (S Docs):

— S1 — equalities questionnaire,

— S2 — equalities declaration,

— S4 — no collusion certificate,

— S5 — prompt payment certificate (if subcontractors are to be used),

— S6 — registered waste carriers form (if appropriate),

— S8 — project manager form,

— S9 — health and safety questionnaire.

The abovementioned documents are provided with the tender documents and can be located within a folder entitled ‘Supplementary Documents’ uploaded into the general attachment Area of the eTender.

Within the technical envelope of the etender, tenderers are requested to provide information in relation to their organisation and workforce. It should be noted that the detail requested in this section is for information only and will not form part of the award criteria and therefore has a ‘0’ weighting.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 12480

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Bidders must refer to the Councils community benefit outcome menu and state which community benefits they will deliver during the course of this contract. Each community benefit has been allocated a points value. The total points value of the community benefits offered will be benchmarked and scored against the Councils expectation as detailed within the invitation to tender document (in this instance the Councils expectation is that community benefits to the value of 30 points will be deliver over the initial 3 year contract period).

Bidders must also provide a community benefit supporting methodology statement that describes the approach that will be undertaken to ensure the delivery of the community benefits offered.

(SC Ref:574536)

VI.4) Procedures for review

VI.4.1) Review body

See VI.4.3) below

See VI.4.3) below

UK

Internet address(es)

URL: http://www.renfrewshire.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) may bring proceedings in the Sheriff Court or the Court of Session, provided that it has informed the contracting authority of the breach or apprehended breach of its duties and of its intention to bring proceedings relating to that breach. Proceedings must be brought within the timescales set out in the regulations.

VI.5) Date of dispatch of this notice

09/08/2019

Current Notes