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Notice Summary

United Kingdom-Edinburgh: Professional Property Services Framework (Re-Tender)
382904-2019
Scottish Parliamentary Corporate Body
13 August 2019
13 September 2019
Contract Notice - Open Procedure
Yes

Notice Abstract

The Scottish Parliamentary Corporate Body (SPCB) and National Library of Scotland (NLS) require a contractor to provide professional property services.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Scottish Parliamentary Corporate Body

The Scottish Parliament, Procurement Services

Edinburgh

EH99 1SP

UK

Contact person: Sean Marshall

Telephone: +44 1313486618

E-mail: sean.marshall@parliament.scot

NUTS: UKM75

Internet address(es)

Main address: http://www.parliament.scot

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284

I.1) Name and addresses

National Library of Scotland

George IV Bridge

Edinburgh

EH1 1EW

UK

Telephone: +44 1316233700

E-mail: procurement@nls.uk

Fax: +44 1316233701

NUTS: UKM

Internet address(es)

Main address: http://www.nls.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html


I.4) Type of the contracting authority

Other: Devolved Parliament

I.5) Main activity

Other: Devolved Parliament

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Professional Property Services Framework (Re-Tender)

Reference number: NIC-SER-423

II.1.2) Main CPV code

71000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Scottish Parliamentary Corporate Body (SPCB) and National Library of Scotland (NLS) require a contractor to provide professional property services.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

71000000

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

The Scottish Parliament Building, Edinburgh.

National Library Scotland Buildings, Edinburgh and Glasgow.

More information on building addresses can be found in the Specification on PCS-Tender.

II.2.4) Description of the procurement

The Scottish Parliamentary Corporate Body (SPCB) is seeking a suitably qualified, experienced, knowledgeable and innovative contractor to provide professional property services to support the SPCB and its collaborative partner, the National Library of Scotland (the Library).

The services required will be over an array of projects of varying values and complexities with often a multidisciplinary approach required. At times there may be several projects operating concurrently.

The scope of services range between core and non-core services. Core services will include:

— project management services,

— architectural services,

— civil and structural engineering services,

— building services,

— cost consultancy,

— health and safety advisory services,

— clerk of works,

— access consultancy,

— acoustic consultancy,

— fire engineer services,

— interior design services,

— landscape architectural services,

— lighting design services.

The non-core services list is non-exhaustive and will be done on a case-by-case basis. More information on the core and non-core split can be found in the specification within the invitation to tender on PCS-Tender.

With this framework agreement the SPCB and NLS does not guarantee any amount of spend and call-offs from the framework.

All personnel involved in any projects will require to complete a security clearance form for which there is no cost to the contractor.

More information can be found on PCS-Tender.

II.2.5) Award criteria

Criteria below:

Quality criterion: Presentation / Weighting: 10

Quality criterion: Tender schedules / Weighting: 60

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

An optional 12 month extension applies to this framework. Any extensions to this framework are at the sole discretion of the SPCB.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of bidders. Bidders are encouraged to review their financial performance on Creditsafe and read information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at http://www.creditsafe.com/products/business-credit-reports/

If a bidder does not agree with the credit rating it has been given by Creditsafe it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.

If a bidder is not listed on Creditsafe, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.

Bidders should have a Creditsafe credit rating of 30 or higher to demonstrate satisfactory financial standing. If a bidder has a lower credit rating score and has the backing of a parent company with a credit rating of 30 or higher, then the provision of a Parent Company Guarantee prior to the award of any contract will be acceptable. If a bidder has a lower credit rating score and no evidence to support a stable or improved financial standing then the bidder may be rejected.


Minimum level(s) of standards required:

4B.5a and 4B.5b — it is a requirement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

4B.5a Professional indemnity insurance = 5 000 000 GBP.

4B.5b Employers (compulsory) liability insurance = 5 000 000 GBP.

Public liability insurance = 2 000 000 GBP.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide 2 examples that demonstrate that they have the relevant experience in delivering a range of services as described in part II.2.4 of the OJEU contract notice or the relevant section of the site notice. As a minimum, project management and architectural services must be included within the overall submission.

Failure to provide 2 examples demonstrating relevant experience of delivering a range of services, of which project management and architectural services must be included, will result in disqualification from the procurement process and the bidder's submission evaluated no further.


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

In order to ensure the highest standards of service quality in this contract the SPCB requires the contractor to take a positive approach to fair work practices as part of the fair and equitable employment and reward package that includes the payment of a living wage to any staff working at the SPCB site.

The contract will be subject to a performance management system with KPI's, this will be reviewed and reported on a monthly basis.

Business continuity plans will be agreed and in place, reviewed and tested annually.

A community benefits plan will be agreed and in place, reviewed and reported on monthly and annually.

Other performance conditions are documented in the specification which is subject to review prior to issuing tender documentation.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 107-261387

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/09/2019

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 13/09/2019

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

March 2023 — New Framework Agreement.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Bidders are required to submit community benefits proposals as part of their submission. More information can be found in Question 4.1 in the tender schedule.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 14258

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:593932)

VI.4) Procedures for review

VI.4.1) Review body

Scottish Parliamentary Corporate Body

The Scottish Parliament, Procurement Services

Edinburgh

EH99 1SP

UK

Telephone: +44 1313486620

Internet address(es)

URL: http://www.parliament.scot

VI.5) Date of dispatch of this notice

09/08/2019