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  • Notice Summary
    United Kingdom-Edinburgh: Scottish Accommodation Occupancy Survey
    382608-2019
    VisitScotland
    13 August 2019
    13 September 2019
    Contract Notice - Open Procedure
  • Notice Abstract

    VisitScotland is seeking a suitably qualified supplier to provide research services in regards to the Scottish Accommodation Occupancy Survey.

  • Notice Details

    Contract notice

    Directive 2014/24/EU - Public Sector Directive

    Directive 2014/24/EU

    Section I: Contracting Change entity

    I.1) Name and addresses

    VisitScotland

    Ocean Point One, 94 Ocean Drive

    Edinburgh

    EH6 6JH

    UK

    Telephone: +44 1314722222

    E-mail: rory.hewitt@visitscotland.com

    NUTS: UKM75

    Internet address(es)

    Main address: http://www.visitscotland.org

    Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00118

    I.3) Communication

    The procurement documents are available for unrestricted and full direct access, free of charge at:

    www.publiccontractsscotland.gov.uk


    Additional information can be obtained from the abovementioned address


    Tenders or requests to participate must be sent electronically to:

    www.publiccontractsscotland.gov.uk


    I.4) Type of the contracting authority

    Body governed by public law

    I.5) Main activity

    Other: Tourism

    Section II: Object

    II.1) Scope of the procurement

    II.1.1) Title

    Scottish Accommodation Occupancy Survey

    Reference number: VSEH19007

    II.1.2) Main CPV code

    73110000

     

    II.1.3) Type of contract

    Services

    II.1.4) Short description

    VisitScotland is seeking a suitably qualified supplier to provide research services in regards to the Scottish Accommodation Occupancy Survey.

    II.1.5) Estimated total value

    Value excluding VAT: 259 500.00 GBP

    II.1.6) Information about lots

    This contract is divided into lots: No

    II.2) Description

    II.2.2) Additional CPV code(s)

    73110000

    II.2.3) Place of performance

    NUTS code:

    UKM

    II.2.4) Description of the procurement

    The Scottish Accommodation Occupancy Survey (SAOS) provides the most comprehensive and up-to-date information on the demand for accommodation in Scotland. The fast turnaround of the results for each month means that the survey is a key indicator in monitoring the performance of the tourism industry in Scotland. VisitScotland (formerly the Scottish Tourist Board) commissioned the first occupancy survey in the 1970’s and they have evolved into the series of Accommodation Surveys which exist today. VisitScotland is running a tender exercise to find a suitably qualified supplier to continue the delivery of this survey.

    II.2.5) Award criteria

    Price is not the only award criterion and all criteria are stated only in the procurement documents

    II.2.6) Estimated value

    Value excluding VAT: 259 500.00 GBP

    II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

    Duration in months: 12

    This contract is subject to renewal: Yes

    Description of renewals:

    This contract is subject to 2 x 12 month renewals at the discretion of VisitScotland.

    II.2.9) Information about the limits on the number of candidates to be invited

    II.2.10) Information about variants

    Variants will be accepted: No

    II.2.11) Information about options

    Options: No

    II.2.13) Information about European Union funds

    The procurement is related to a project and/or programme financed by European Union funds: No

    Section III: Legal, economic, financial and technical information

    III.1) Conditions for participation

    III.2) Conditions related to the contract

    III.2.2) Contract performance conditions

    The following criteria/KPIs will be reviewed during the contract:

    — industry engagement activity to promote survey participation and reporting and ensure maximum value to VisitScotland and Scottish tourism industry,

    — increase in actual participation in survey to ensure robust results across all sectors, regions and SMEs (including innovative approaches to data collection),

    — delivery of reports and completion of work (including ad hoc enquiries) within agreed timescales,

    — quality and usability of survey delivery method and reporting,

    — account management — invoicing, leadtimes, engagement, etc.

    III.2.3) Information about staff responsible for the performance of the contract

    Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

    Section IV: Procedure

    IV.1) Description

    IV.1.1) Type of procedure

    Open procedure

    IV.1.8) Information about Government Procurement Agreement (GPA)

    The procurement is covered by the Government Procurement Agreement: Yes

    IV.2) Administrative information

    IV.2.1) Previous publication concerning this procedure

    Notice number in the OJ S:

    2016/S 173-310845

    IV.2.2) Time limit for receipt of tenders or requests to participate

    Date: 13/09/2019

    Local time: 17:00

    IV.2.4) Languages in which tenders or requests to participate may be submitted

    EN

    IV.2.7) Conditions for opening of tenders

    Date: 16/09/2019

    Local time: 09:00

    Place:

    Glasgow, G2 1DY.

    Information about authorised persons and opening procedure:

    Tender post box will be opened by Rory Hewitt, assistant procurement manager.

    Section VI: Complementary information

    VI.1) Information about recurrence

    This is a recurrent procurement: Yes

    Estimated timing for further notices to be published:

    This procurement, dependent on extensions, will be retendered within 12-36 months from date of award.

    VI.2) Information about electronic workflows

    Electronic ordering will be used

    Electronic invoicing will be accepted

    Electronic payment will be used

    VI.3) Additional information

    Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=593902

    The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

    Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

    (SC Ref:593902)

    VI.4) Procedures for review

    VI.4.1) Review body

    VisitScotland

    Ocean Point One, 94 Ocean Drive

    Edinburgh

    EH6 6JH

    UK

    Telephone: +44 1314722222

    Internet address(es)

    URL: http://www.visitscotland.org

    VI.5) Date of dispatch of this notice

    08/08/2019