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Notice Summary

United Kingdom-Edinburgh: Scottish Accommodation Occupancy Survey
Document Ref:
Document Type:
Contract Notice - Open Procedure
Published By:
Date Published:
13 August 2019
Deadline Date:
13 September 2019
Document Source:
Alert Profile:

Notice Abstract

VisitScotland is seeking a suitably qualified supplier to provide research services in regards to the Scottish Accommodation Occupancy Survey.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses


Ocean Point One, 94 Ocean Drive




Telephone: +44 1314722222



Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Tourism

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Scottish Accommodation Occupancy Survey

Reference number: VSEH19007

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

VisitScotland is seeking a suitably qualified supplier to provide research services in regards to the Scottish Accommodation Occupancy Survey.

II.1.5) Estimated total value

Value excluding VAT: 259 500.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)


II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement

The Scottish Accommodation Occupancy Survey (SAOS) provides the most comprehensive and up-to-date information on the demand for accommodation in Scotland. The fast turnaround of the results for each month means that the survey is a key indicator in monitoring the performance of the tourism industry in Scotland. VisitScotland (formerly the Scottish Tourist Board) commissioned the first occupancy survey in the 1970’s and they have evolved into the series of Accommodation Surveys which exist today. VisitScotland is running a tender exercise to find a suitably qualified supplier to continue the delivery of this survey.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 259 500.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: Yes

Description of renewals:

This contract is subject to 2 x 12 month renewals at the discretion of VisitScotland.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The following criteria/KPIs will be reviewed during the contract:

— industry engagement activity to promote survey participation and reporting and ensure maximum value to VisitScotland and Scottish tourism industry,

— increase in actual participation in survey to ensure robust results across all sectors, regions and SMEs (including innovative approaches to data collection),

— delivery of reports and completion of work (including ad hoc enquiries) within agreed timescales,

— quality and usability of survey delivery method and reporting,

— account management — invoicing, leadtimes, engagement, etc.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2016/S 173-310845

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/09/2019

Local time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.7) Conditions for opening of tenders

Date: 16/09/2019

Local time: 09:00


Glasgow, G2 1DY.

Information about authorised persons and opening procedure:

Tender post box will be opened by Rory Hewitt, assistant procurement manager.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

This procurement, dependent on extensions, will be retendered within 12-36 months from date of award.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:593902)

VI.4) Procedures for review

VI.4.1) Review body


Ocean Point One, 94 Ocean Drive




Telephone: +44 1314722222

Internet address(es)


VI.5) Date of dispatch of this notice


Current Notes