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Notice Summary

United Kingdom-Cardiff: Cashless and Electronic Point of Sale (EPOS) Payment Solution
381924-2019
Cardiff Metropolitan University
13 August 2019
07 October 2019
Contract Notice - Open Procedure
No

Notice Abstract

Cardiff Metropolitan University wishes to replace its current closed loop cashless software and all its EPOS terminals with a new cashless and EPOS solution. The University is seeking a reliable cost-effective solution to support these requirements for a period of up to 60 months. The contract will be awarded as soon as possible after the evaluation and standstill period is completed with a contract implementation date for the new solution to be fully operational for the 1.7.2020.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Cardiff Metropolitan University

Llandaff Campus, Western Avenue, Llandaff

Cardiff

CF5 2YB

UK

Telephone: +44 2920417310

E-mail: purchasing@cardiffmet.ac.uk

NUTS: UKL22

Internet address(es)

Main address: http://www.cardiffmet.ac.uk/procurement/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0259

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/cardiffmet/aspx/Home


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/cardiffmet/aspx/Home


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://in-tendhost.co.uk/cardiffmet/aspx/Home


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cashless and Electronic Point of Sale (EPOS) Payment Solution

Reference number: ITT 19/014

II.1.2) Main CPV code

48110000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Cardiff Metropolitan University wishes to replace its current closed loop cashless software and all its EPOS terminals with a new cashless and EPOS solution. The University is seeking a reliable cost-effective solution to support these requirements for a period of up to 60 months. The contract will be awarded as soon as possible after the evaluation and standstill period is completed with a contract implementation date for the new solution to be fully operational for the 1.7.2020.

II.1.5) Estimated total value

Value excluding VAT: 350 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48110000

48000000

30200000

30233300

30233310

30231320

48812000

50324100

II.2.3) Place of performance

NUTS code:

UKL22

II.2.4) Description of the procurement

The University wishes to replace its current closed-loop cashless software and all EPOS terminals with a new cashless and EPOS solution. The new solution must include: the provision of flexible meal packages, allocation of bursaries (purses) and a customer loyalty scheme.

It must provide a seamless transition from the existing system for all customers (staff, students and member of the public) and must support the correct application of VAT to staff and student transactions.

The solution will be required to enhance customer experience and support further commercial development within the individual units through comprehensive financial reporting as well as embracing technological features such as push notifications.

Customers must be able to access their cashless spend, balance and loyalty points information either online or via a mobile application. The solution must support multiple payment options, including cashless, contactless, debit/credit, cash, android and apple pay.

The solution must support future developments with the capability to add additional terminals or self-service kiosks.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 07/10/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 07/10/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

To access the tender document, please register on the Cardiff Metropolitan University Intend etender portal at the following URL https://in-tendhost.co.uk/cardiffmet/aspx/Home

Registration is free of charge. Once registered on this site, login using the user name and password created on registration.

Select tenders and then current, view details, select the ITT tab, the tender document and various appendices will be available to download on this page.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales website at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=94461

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

A non-core part of our requirements. Upon award of the contract, the University will discuss with the successful supplier ways of implementing community benefits as part of the delivery of this service. These community benefits may for example take the form of sponsorship of student prizes, sports teams or events, guest lectures, intern/work experience for students or graduates or the employment of economically inactive people.

Further information on community benefits may be found by copying and pasting the URL below into a web browser

https://prp.gov.wales/docs/prp/toolkit/140815communitybenefitreportenglishwebupdated.pdf

(WA Ref:94461)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

Cardiff Metropolitan University

Llandaff campus, Western Avenue, Llandaff

Cardiff

CF5 2YB

UK

Telephone: +44 2920417310

Internet address(es)

URL: http://www.cardiffmet.ac.uk/procurement/

VI.5) Date of dispatch of this notice

09/08/2019