Contract Notice (below OJEU threshold)
Section I: Contracting Change
I.1) Name and addresses
The procurement documents are available for unrestricted and full direct access, free of charge at:
Additional information can be obtained from another address:
Ewing Somerville Partnership (Scotland) Ltd
Main address: http://www.ewing-someville.com
Tenders or requests to participate must be sent electronically to:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
ng homes CCTV Systems Maintenance
Reference number: ESP4285
II.1.2) Main CPV code
II.1.3) Type of contract
II.1.4) Short description
ng homes requires a suitable contractor to carry out annual servicing and reactive maintenance to the CCTV installations within ng homes stock. The CCTV cameras are a mix of external and internally placed cameras in public areas. The central control hub for the installation is housed within the associations concierge offices in Springburn, Glasgow.
II.1.5) Estimated total value
Value excluding VAT: 115 000.00 GBP
II.1.6) Information about lots
This contract is divided into lots:
II.2.3) Place of performance
Main site or place of performance:
The cameras are spread throughout ng homes properties within Springburn and Possilpark, Glasgow.
II.2.4) Description of the procurement
The works comprise annual servicing and reactive maintenance to the CCTV installations within ng homes stock. The CCTV cameras are a mix of external and internally placed cameras in public areas. The central control hub for the installation is housed within the association’s concierge offices in Springburn, Glasgow.
The contractor will also provide a comprehensive out of hour’s service including all Employer public holidays and Employer office closures.
The contractor will be required to have regular liaison with senior management and site supervision to monitor and refine site practice and quality control.
The contractor’s senior management and site supervision to attend monthly contract progress meetings.
The contractor is required to develop the most effective and efficient systems possible from reporting of repair to invoicing for the benefit of both the Employer and contractor taking account of the Employer's requirements to be able to measure performance in terms of timescale, cost, and quality of each repair.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended for a further variable period(s) of up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The ESPD will be assessed to ensure all bidders pass the threshold criteria for working with a pubic body and questions 4C1.1/4C1.2; 4C6 and 4C10 scored. The five highest scoring tenderers who have passed all other section will go through to the tender stage of the procurement procedure. If less than five bidders pass all sections of the ESPD then only the bidders who pass all sections will be allowed to proceed to tender stage.
II.2.10) Information about variants
Variants will be accepted:
II.2.11) Information about options
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulations 8 and 9 of the Procurement (Scotland) Regulations 2016.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1.1) Type of procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Estimated timing for further notices to be published:
The contract duration is 3 years after which the contract will be re tendered or extended for a maximum further period of 24 months.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The ESPD scoring methodology is stated within the ESPD document and further explained in section II.2.9 of this Notice.
This is a Dual Stage procurement. Bidders must first pass the ESPD stage before being invited to complete the tender documents. The DRAFT Invitation to Tender document has been provided for information purposes only, the pricing section has been excluded and will be supplied only to the tenderers at the second stage. The DRAFT ITT should be read prior to an interested party attempting to complete the ESPD as it will assist interested parties in deciding if they should apply for this contract.
TUPE may apply to this contract. The contact details of the incumbent contractor are contained within the draft Invitation to Tender document.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=593872.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
For the Community Benefit requirement please refer to the draft Invitation to Tender document at Appendix 4 question 3.1.
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=593872
VI.4) Procedures for review
VI.5) Date of dispatch of this notice