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  • Notice Summary
    United Kingdom-Glasgow: Overseas Prime Contract — Gibraltar
    381133-2019
    Ministry of Defence, DIO, Defence Infrastructure Organisation (DIO)
    12 August 2019
    16 September 2019
    Contract Notice - Negotiated procedure
  • Notice Abstract

    Facilities management services. Help-desk and support services. Facilities management services involving computer operation. Building and facilities management services. Specialist training services. Refuse and waste related services. Street-cleaning and sweeping services. Accommodation, building and window cleaning services. Services furnished by business, professional and specialist organisations. Nuclear safety services. Construction work. Building demolition and wrecking work and earthmoving work. Demolition, site preparation and clearance work. Demolition work. Dismantling works for military installations. Ground-drainage work. Site-development work. Landscaping work. Landscaping work for roads and motorways. Landscaping work for airports. Works for complete or part construction and civil engineering work. Building construction work. Construction work for houses. Construction work for buildings relating to water transport. Works related to water-distribution pipelines. Sewerage work. Drainage and surface works. Construction work for buildings relating to law and order or emergency services and for military buildings. Construction work for military buildings and installations. Engineering works and construction works. Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork. Construction work for pipelines, communication and power lines. Construction work for water projects. Breakwater construction work. Construction work for waterways. Waterways except canals. Electricity supply installations. Port and waterway operation services and associated services. Waterway operation services. Water distribution and related services. Drinking-water distribution. Operation of water supplies. Electricity distribution and related services. Construction-related services. Airport engineering services. Energy and related services. Building-inspection services. Technical services. Project management consultancy services. Consultative engineering and construction services. Building services. Technical inspection services. Technical building-inspection services. Machinery-inspection services. The Defence Infrastructure Organisation (DIO) has identified a requirement to procure a resilient, yet flexible and agile, infrastructure support service capability in the UK Defence's overseas estate of Gibraltar. Infrastructure support in this context includes a mix of Hard Facilities Management (HFM), minimal Soft Facilities Management (SFM), capital works projects up to a value of 4 500 000 GBP, management and operation of support infrastructure and accommodation (housing). The contract may also include arrangement(s) to provide experience gaining opportunities for military personnel who may be embedded within the supplier's delivery team.

  • Notice Details

    CONTRACT NOTICE FOR CONTRACTS IN THE FIELD OF DEFENCE AND SECURITY

    Section I: Contracting Authority

    I.1)

    Name, Address and Contact Point(s)


    Ministry of Defence, DIO, Defence Infrastructure Organisation (DIO)

    Kentigern House, Rm 1.2.24, 65 Brown Street

    Glasgow

    G2 8EX

    UK

    Tracey Warren


    +44 1412248233

    DIOComrcl-OPC@mod.gov.uk


    https://www.gov.uk/government/organisations/defence-infrastructure-organisation


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    I.2)

    Type of contracting Authority and Main Activity or Activities

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    No

    Section II: Object of the Contract

    II.1)

    Description

    II.1.1)

    Title attributed to the contract by the contracting authority

    Overseas Prime Contract — Gibraltar

    II.1.2)

    Type of service contract

    1

    Main site or location of works, place of delivery or performance

    UNITED KINGDOM.


    UK

    II.1.3)

    Information on framework agreement

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    II.1.4)

    Information on framework agreement (if applicable)

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    Number of participants to the framework agreement envisaged

    Duration of the framework agreement

    Justification for a framework agreement the duration of which exceeds seven years

    Estimated total value of purchases for the entire duration of the framework agreement

    Frequency and value of the contracts to be awarded

    II.1.5)

    Short description of the contract or purchase(s)

    Facilities management services. Help-desk and support services. Facilities management services involving computer operation. Building and facilities management services. Specialist training services. Refuse and waste related services. Street-cleaning and sweeping services. Accommodation, building and window cleaning services. Services furnished by business, professional and specialist organisations. Nuclear safety services. Construction work. Building demolition and wrecking work and earthmoving work. Demolition, site preparation and clearance work. Demolition work. Dismantling works for military installations. Ground-drainage work. Site-development work. Landscaping work. Landscaping work for roads and motorways. Landscaping work for airports. Works for complete or part construction and civil engineering work. Building construction work. Construction work for houses. Construction work for buildings relating to water transport. Works related to water-distribution pipelines. Sewerage work. Drainage and surface works. Construction work for buildings relating to law and order or emergency services and for military buildings. Construction work for military buildings and installations. Engineering works and construction works. Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork. Construction work for pipelines, communication and power lines. Construction work for water projects. Breakwater construction work. Construction work for waterways. Waterways except canals. Electricity supply installations. Port and waterway operation services and associated services. Waterway operation services. Water distribution and related services. Drinking-water distribution. Operation of water supplies. Electricity distribution and related services. Construction-related services. Airport engineering services. Energy and related services. Building-inspection services. Technical services. Project management consultancy services. Consultative engineering and construction services. Building services. Technical inspection services. Technical building-inspection services. Machinery-inspection services. The Defence Infrastructure Organisation (DIO) has identified a requirement to procure a resilient, yet flexible and agile, infrastructure support service capability in the UK Defence's overseas estate of Gibraltar. Infrastructure support in this context includes a mix of Hard Facilities Management (HFM), minimal Soft Facilities Management (SFM), capital works projects up to a value of 4 500 000 GBP, management and operation of support infrastructure and accommodation (housing). The contract may also include arrangement(s) to provide experience gaining opportunities for military personnel who may be embedded within the supplier's delivery team.

    II.1.6)

    Common Procurement Vocabulary (CPV)

    79993100
    72253000
    72514100
    79993000
    80510000
    90500000
    90610000
    90911000
    98110000
    98113100
    45000000
    45110000
    45111000
    45111100
    45111310
    45111240
    45111291
    45112700
    45112730
    45112740
    45200000
    45210000
    45211100
    45213340
    45232150
    45232410
    45232451
    45216000
    45216200
    45220000
    45230000
    45231000
    45240000
    45243200
    45247100
    45247120
    45315300
    63721000
    63721300
    65100000
    65111000
    65130000
    65300000
    71500000
    71311240
    71314000
    71315400
    71356000
    72224000
    71310000
    71315000
    71631000
    71631300
    71631100

    II.1.7)

    Information about subcontracting

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    II.1.8)

    Division into lots

    No

    II.1.9)

    Will variants be accepted

    Yes

    II.2)

    Quantity or Scope of the Contract

    II.2.1)

    Total quantity or scope

    The Defence Infrastructure Organisation (DIO) is seeking expressions of interest, via the completion of the pre-qualification questionnaire (PQQ), from potential providers (PP) for a resilient, yet flexible and agile, infrastructure support service capability in the UK Defence's overseas estate of Gibraltar. Infrastructure support in this context includes a mix of hard facilities management (HFM), minimal soft facilities management (SFM), capital works projects up to a value of 4 500 000 GPB, management and operation of support infrastructure and accommodation (housing). The contract may also include arrangement(s) to provide experience gaining opportunities for military personnel who may be embedded within the supplier's delivery team. The services required are detailed in the short description at para II.1.5). These requirements are currently contractorised. In addition to the required services, there may be a requirement to provide in-country FM surge activities and support and a business opportunity to provide retail and leisure services. It is likely that there will be staff transfers as part of this procurement in terms of contractor to contractor transfers. Full details will be included within the ITN documentation. The evaluation criteria for determining the winning PP will be published in the ITN. Whilst the Authority is minded to accept variant as annotated at II.2.10) above, it reserves the right to confirm or otherwise this position at ITN.

     248 000 000372 000 000
    GBP

    II.2.2)

    Information about options

    Extension of the contract duration by a maximum of up to 3 years in accordance with contract terms and conditions. Contract period (120 months in total includes 6 months mobilisation) 7 contract years (84 months) plus optional 3 years (36 months). PPs should note that the start and completion dates at 'II.3 Duration of the contract or time-limit for completion' below are set to align with the current contract end dates which may be subject to change.

    Provisional timetable for recourse to these options

    3

    II.2.3)

    Information about renewals



    Section III: Legal, Economic, Financial and Technical Information

    III.1)

    Conditions Relating to the Contract

    III.1.1)

    Deposits and guarantees required

    Parent company guarantees will be required if applicable.

    III.1.2)

    Main Terms of financing and payment and/or reference to the relevant provisions

    Conditions relating to payment will be specified in the contractual documentation.

    III.1.3)

    Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

    If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the MOD. The MOD shall require the group to form a legal entity before entering into the contract. The information sought within the PQQ must be provided for each of the consortium's constituent members, gathered together in a single response.

    III.1.4)

    Other particular conditions to which the performance of the contract is subject

    Those PPs who are successful at PQQ will be required to obtain Baseline Personnel Security Standard (BPSS) clearance for their ITN bid personnel prior to issue of the ITN. PPs will require at least one member of staff with BPSS clearance to gain access to tender documentation. Further, any PP staff who wish to participate in the site visit programme will require BPSS clearance. The authority will sponsor BPSS clearance for up to 5 staff members of each company selected to proceed to invitation to negotiate stage. Details of the BPSS process are provided at para 17 of the overseas prime PQQ guidance document provided in the PQQ supporting documents.

    The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding information (e.g. security aspect letter), the authority reserves the righted to amend the terms of these instructions to reflect any changed in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

    The link below to the Gov.uk website provides information on the government security classification.

    https://www.gov.uk/government/publications/government-security-classifications

    III.1.5)

    Information about security clearance


    III.2)

    Conditions for Participation

    III.2.1)

    Personal situation



    The authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.

    A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

    Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.

    Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.

    Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the authority.

    Please see pre-qualification questionnaire.




    Please see pre-qualification questionnaire.

    III.2.2)

    Economic and financial standing








    Economic and financial standing will be assessed by use of a pre-qualification questionnaire.




    III.2.3)

    Technical and/or professional capacity



    (a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability;

    (c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past 5 years, or during a shorter period if necessary, and:

    (i) the dates on which the goods were sold or the services provided;

    (ii) the consideration received;

    (iii) the identity of the person to whom the goods were sold or the service were provided;

    (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and

    (v) where — (a) that person was not a contracting authority and (b) the certificate referred to in Sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided;

    (d) a statement of the technicians or technical services available to the economic operator to:

    (i) carry out the work under the contract; or

    (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator;

    (e) a statement of the economic operator's:

    (i) technical facilities;

    (ii) measures for ensuring quality;

    (iii) study and research facilities; and

    (iv) internal rules regarding intellectual property;

    (g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and:

    (i) if any, those of the economic operator's managerial staff; and

    (ii) those of 1 or more persons who would be responsible for providing the services or carrying out the work or works under the contract;

    (h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract;

    (j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract;

    (l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of Regulation 12(1)) identified by the contracting authority;

    (m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority;

    (n) a certificate:

    (i) attesting conformity to quality management systems standards based on the relevant European standard; and

    (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification;

    (o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in Sub-paragraph (n)(i).

    This information will be sought through a formal pre-qualification questionnaire and at ITN.



    To be provided in pre-qualification questionnaire and ITN as appropriate.




    To be provided in pre-qualification questionnaire and ITN as appropriate.



    To be provided in pre-qualification questionnaire and ITN as appropriate.


    III.2.4)

    Reserved contracts

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    III.3)

    Conditions Specific to Service Contracts

    III.3.1)

    Is provision of the service reserved to a specific profession?

    No

    III.3.2)

    Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

    No

    Section IV: Procedure

    IV.1)

    Type of Procedure

    IV.1.1)

    Type of Procedure


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    Justification for the choice of accelerated procedure

    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    36

    Objective criteria for choosing the limited number of candidates

    A pre-qualification questionnaire (PQQ) is provided on Defence Contracts Online. Potential providers will need to complete the relevant PQQ questions and submit it electronically as instructed in the PQQ documentation. Late PQQs will not be considered. The completed PQQ provides information that allows the MOD to evaluate the potential providers capacity and capability against the selection criteria set in the PQQ. The MOD will use the PQQ response to create a list of suppliers who are eligible to participate under Section III.2.1) of this contract notice; and who fulfil any minimum capacity levels under Sections III.2.2) and III.2.3) of this contract notice; and who also best meet selection criteria set out in the PQQ. Full details of the method for choosing those who will be invited to negotiate are set out in the PQQ.

    IV.1.3)

    Reduction of the number of operators during the negotiation or dialogue

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    IV.2)

    Award Criteria

    No


    No

    No

    IV.2.2)

    An electronic auction will be used

    No

    IV.3 Administrative Information

    IV.3.1)

    Reference number attributed to the notice by the contracting authority

    60545524

    IV.3.2)

    Previous publication(s) concerning the same contract

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    2019/S 039-089109 20-02-2019

    Other previous publications

    IV.3.3)

    Conditions for obtaining specifications and additional documents



     


    IV.3.4)

    Time-limit for requests to participate

     16-09-2019  13:00

    IV.3.5)

    Date of dispatch of invitations to tender or to participate to selected candidates


    IV.3.6)

    Language or languages in which tenders or requests to participate can be drawn up

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    Section VI: Complimentary Information

    VI.1)

    Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


    VI.2)

    Does the contract relate to a Project/Programme financed by Community Funds?

    No



    VI.3)

    Additional Information

    The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

    (a) The MOD will use the e-procurement tool award to assist in the management of the tender process and subsequent tender evaluation;

    (b) it is to be noted that this requirement is subject to UK Government policy on transparency and that the PQQ, Invitation to negotiate and any resulting contract documents may be subject to to publication in a redacted format;

    (c) suppliers interested in working with the MOD should register on the MOD Supplier Information Database (SID) Register, available at www.contract.mod.uk

    The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel and is the main supplier database of MOD Procurement organisations.

    Please note: The registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation;

    (d) advertising regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MOD Defence Contracts Bulletin and www.contracts.mod.uk

    (e) the contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. PPs who wish to express an interest in this requirement are invited to attend an industry day which will be held in Glasgow, on 2.9.2019. Companies interested in securing subcontract opportunities with prospective prime contractors, may also attend the industry day, where they can make contact with prospective PQQ participant companies. PPs and potential subcontract companies interested in attending the industry day should submit, by email, to the contracting authority point of contact in Section I1, attendee details i.e. names of representative(s) and company name. This information must be submitted by 12.00 p.m. on 30.8.2019. The maximum representation per company is 2.

    Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

    The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

    You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

    Suppliers must login, go to your response manager and add the following Access Code: 2V33B7SWF3

    Please ensure you follow any instruction provided to you here.

    The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the access code via DCO as the opening and closing date is visible within the opportunity.

    Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

    If you experience any difficulties please refer to the online Frequently asked questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or telephone 0800 282 324.

    GO Reference: GO-201987-DCB-15219330

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures


    Ministry of Defence, DIO, Defence Infrastructure Organisation (DIO)

    Kentigern House, 65 Brown Street

    Glasgow

    G2 8EX

    UK

    DIOComrcl-OPC@mod.gov.uk

    +44 1412248233


    Body responsible for mediation procedures










    VI.4.2)

    Lodging of appeals

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained










    VI.5)

    Dispatch date of this Notice

     07-08-2019