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Notice Summary

United Kingdom-Derby: Property Improvement Works
375845-2019
Efficiency East Midlands Ltd
09 August 2019
11 October 2019
Contract Notice - Open Procedure
Yes

Notice Abstract

Efficiency East Midlands Ltd (EEM) is a procurement consortium which establishes and manages a range of framework agreements. Our members include organisations providing services to the whole public sector including social housing providers, local authorities, blue light services and education and health related organisations. The EEM Membership combined property stock is in excess of 2 500 000.EEM on behalf of its members are looking to establish a property improvements framework with multiple contractors to support members in maintaining property stock standards. The framework has been split into the following core lots:Lot 1: Planned Domestic Property Improvement Works;Lot 2: Corporate and Commercial improvement Works;Lot 3: Void Property Repairs and Improvement Works;Lot 4: Kitchen and Bathroom Improvement Works.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Efficiency East Midlands Ltd

Unit 3 Maisies Way, The Village

Derbyshire

DE55 2DS

UK

Contact person: Amy

Telephone: +44 1246395610

E-mail: amy@eem.org.uk

NUTS: UK

Internet address(es)

Main address: http://eem.org.uk/

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://xantive.supplierselect.com/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Property Improvement Works

Reference number: EEM0056

II.1.2) Main CPV code

45453100

 

II.1.3) Type of contract

Works

II.1.4) Short description

Efficiency East Midlands Ltd (EEM) is a procurement consortium which establishes and manages a range of framework agreements. Our members include organisations providing services to the whole public sector including social housing providers, local authorities, blue light services and education and health related organisations. The EEM Membership combined property stock is in excess of 2 500 000.

EEM on behalf of its members are looking to establish a property improvements framework with multiple contractors to support members in maintaining property stock standards. The framework has been split into the following core lots:

Lot 1: Planned Domestic Property Improvement Works;

Lot 2: Corporate and Commercial improvement Works;

Lot 3: Void Property Repairs and Improvement Works;

Lot 4: Kitchen and Bathroom Improvement Works.

II.1.5) Estimated total value

Value excluding VAT: 950 000 000.00 EUR

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Planned Domestic Property Improvement Works

II.2.2) Additional CPV code(s)

45262700

45262690

45453000

45311000

45330000

45430000

45410000

45232141

45211310

45421151

45260000

45310000

45315000

45431200

45223200

45262500

45431100

45432110

45262520

45233251

45342000

45421100

44221220

45343000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Efficiency East Midlands (EEM) ware conducting this tender exercise on behalf of its membership to establish a framework agreement consisting of multiple providers who can undertake a wide scope of property improvement works. Typical types of works covered by this framework will include for; major and minor planned investment refurbishment schemes, cyclical improvement works including works across multiple and single sites and any additional decent homes programmes or new initiatives that arise.

Contractors applying for Lot 1 planned domestic property improvement works will be capable of undertaking whole and part property improvements including any improvement works to fire and flood damaged properties or properties that are structurally damaged. Contractors appointed to this lot must note that we will not be splitting the framework into specific work streams, therefore bidders must be capable of undertaking, through their own in-house labour or via sub-contractors where required, the entirety of domestic building property improvement works covered within the specification.

The works detailed below are not an exhaustive list of works covered by Lot 1 of this framework:

— internal stripping out works,

— bathroom installations and associated works, including level access showers,

— kitchen installations and associated works,

— heating system installations and associated works,

— boiler installations and associated works,

— general plumbing works,

— electrical works.

—— electrical upgrades to properties which fail the 18th edition electrical regulations,

—— electrical installations,

—— rewiring and associated electrical works,

—— electrical testing and reports.

— external wall insulation, cavity wall and loft insulation works,

— roof works, guttering, fascia’s and soffit improvement works,

— structural works,

— external property improvement works.

—— new concrete paths, hard standing's and steps,

—— resurfacing works,

—— fencing and gate installations,

—— handrail installations,

—— wall rendering,

—— brick/block walling,

—— mixing/casting/curing in-situ concrete,

—— external Fabric Improvements.

— installation of windows and doors,

— brickwork repairs and pointing,

— internal improvements,

— joinery and metalwork,

— general builders works,

— flooring works,

— plastering works,

— painting and decoration works,

— alterations and conversions,

— damp proofing works,

— garage refurbishments to include structural repairs,

— drainage repairs and improvements,

— window and door installations,

— fire doors and fire stopping works,

— any other property improvements and associated works.

Lot 1 planned domestic property improvement Works will be further split into value bands and two core geographical lots as detailed below:

— planned domestic property improvement works <250 000 GBP Midlands,

— planned domestic property improvement works < 250 000 GBP Wider Coverage,

— planned domestic property improvement works 250 000 GBP-1 000 000 GBP Midlands,

— planned domestic property improvement works 250 000 GBP- 1 000 000 GBP Wider Coverage,

— planned domestic property improvement works 1 000 000 GBP > Midlands,

— planned domestic property improvement works 1 000 000 GBP> Wider Coverage.

The framework is being procured by Efficiency East Midlands Ltd (‘EEM’) on behalf of their members and the other organisations described in Section VI.3 as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 4 years beyond expiry of the 4 year framework term. Please note that the total potential value stated in II.2.6) is in relation to Lot 1 and for the full 4 year framework and takes into consideration that the EEM membership may grow over the life of the framework.

II.2.5) Award criteria

Criteria below:

Quality criterion: Method statement assessment / Weighting: 40 %

Cost criterion: Pricing schedule / Weighting: 60 %

II.2.6) Estimated value

Value excluding VAT: 300 000 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 50

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Commercial and Corporate Building Improvement Works

II.2.2) Additional CPV code(s)

45262700

45311000

45330000

45430000

45410000

45232141

45211310

39141400

45212100

43325000

37410000

45453000

45233251

45421100

45310000

45343000

44221220

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Efficiency East Midlands (EEM) ware conducting this tender exercise on behalf of its membership to establish a framework agreement consisting of multiple contractors who can undertake a wide scope of property improvement works including major and minor refurbishment schemes, including works across multiple and single sites. Contractors will be capable of undertaking whole and part property improvements and must note that we will not be splitting the framework into specific work streams, therefore bidders must be capable of undertaking, through their own in-house labour or via sub-contractors where required, the entirety of works covered within the specification.

Lot 2 of the framework agreement is for corporate and commercial property improvement works and typical types of works will cover:

— commercial business units and office building improvement works,

— hospitals and police station improvement works,

— universities and student accommodation improvement works,

— academy and School refurbishment and fit out works,

— community centre improvement works,

— leisure centre and gym refurbishment and installation works,

— pavilions refurbishment works,

— changing rooms and public toilets refurbishment works,

— outdoor parks and children’s play facilities,

— outdoor fitness facilities installation and improvement works.

Lot 2 corporate and commercial property improvement works will be further split into value bands and 2 core geographical lots as detailed below:

— corporate and commercial property improvement works < 250 000 GBP Midlands,

— corporate and commercial property improvement works < 250 000 GBP Wider Coverage,

— corporate and commercial property improvement works 250 000 GBP-1 000 000 GBP Midlands,

— corporate and commercial property improvement works 250 000 GBP-1 000 000 GBP Wider Coverage,

— corporate and commercial property improvement works 1 000 000 GBP > Midlands,

— corporate and commercial property improvement works 1 000 000 GBP > Wider Coverage.

The framework is being procured by Efficiency East Midlands Ltd (‘EEM’) on behalf of their members and the other organisations described in Section VI.3 as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 4 years beyond expiry of the 4 year framework term. Please note that the total potential value stated in II.2.6) is in relation to Lot 1 and for the full 4 year framework and takes into consideration that the EEM membership may grow over the life of the framework.

II.2.5) Award criteria

Criteria below:

Quality criterion: Method statement assessment / Weighting: 100 %

Cost criterion: Labour and management costs / Weighting: 0 %

II.2.6) Estimated value

Value excluding VAT: 150 000 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 50

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Void Property Repairs and Improvement Works

II.2.2) Additional CPV code(s)

45262700

50700000

45311000

45330000

50800000

45440000

45430000

45410000

45232141

45211310

45421151

45310000

45343000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Efficiency East Midlands (EEM) are conducting this tender exercise on behalf of its membership to establish a framework agreement consisting of multiple contractors who can undertake a wide scope of property improvement works including major and minor refurbishment schemes, including works across multiple and single sites. Contractors will be capable of undertaking whole and part property improvements. Lot 3 of our property improvements framework is dedicated to void property management, improvement works and all repairs including responsive repairs, to ensure properties meet and are maintained to contracting authority re-let policy and standards before being put back into use. Generally, properties should be clean, tidy and secure and in good repair, free from damp, mould, wet and dry rot, timber decay or infestation.In addition, contracting authorities will expect all relevant electrical, gas and general safety checks and testing to be undertaken to void properties and the relevant level of cleaning and clearance as determined by the contracting authorities standards and specified requirements. All works must be completed within the agreed and allocated time frame and properties must be returned to the contracting authority for re-letting in a snag-free state. Also included within the requirements for lot 3 will be responsive repairs, to make safe any reported unsafe properties. Contractors appointed to lot 3 will be expected to offer a key to key solution from initial receipt and survey to property completion and return of keys to designated point. We will not be splitting the framework into specific work streams, therefore bidders must be capable of undertaking, through their own in-house labour or via sub-contractors where required, the entirety of void property improvement and repair works covered within the specification.

Typical works covered by Lot 3 of this framework are:

— boiler and heating systems, testing, repairs and installations,

— gas and electrical safety checks and testing,

— capping of gas supply to void properties and reinstatement on reoccupation of property,

— electrical works, testing, rewires and any remedial works as identified,

— electrical upgrades to properties which fail the 18th edition electrical regulations,

— kitchen and bathroom repairs, alterations and replacements,

— level access showers,

— general plumbing works,

— glazing repairs and make safe damaged glazing,

— doors, windows and lock change,

— property cleans and clearance – light, medium and heavy,

— property garden clearance — light, medium and heavy,

— internal improvements and repairs,

— wall and floor finishes,

— general builders works,

— joinery and metal works,

— timber repairs,

— plastering and decorating,

— roof repairs,

— drainage repairs,

— concrete path/hard standing's and step repairs,

— fencing/gate repairs and handrails,

— responsive repairs and making safe,

— fire compartmentalisation,

— any other void property works.

Lot 3 void property repairs and improvement works will be further split into value bands and two core geographical lots as detailed below:

— void property repairs and improvement works < 500 000 GBP Midlands,

— void property repairs and improvement works < 500 000 GBP Wider Coverage,

— void property repairs and improvement works 500 000 GBP> Midlands,

— void property repairs and improvement works 500 000 GBP> Wider Coverage.

The framework is being procured by Efficiency East Midlands Ltd (‘EEM’) on behalf of their members and the other organisations described in Section VI.3 as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 4 years beyond expiry of the 4 year framework term. Please note that the total potential value stated in II.2.6) is in relation to Lot 1 and for the full 4 year framework and takes into consideration that the EEM membership may grow over the life of the framework.

II.2.5) Award criteria

Criteria below:

Quality criterion: Method statement assessment / Weighting: 40 %

Cost criterion: Pricing schedule / Weighting: 60 %

II.2.6) Estimated value

Value excluding VAT: 250 000 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 50

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Kitchen and Bathroom Improvements Works

II.2.2) Additional CPV code(s)

45421151

45211310

45262700

45310000

45311100

45311200

45315000

45431200

45430000

45431100

45432110

45324000

45410000

45451000

44220000

45330000

45342000

45421100

45343000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Efficiency East Midlands (EEM) are conducting this tender exercise on behalf of its membership to establish a framework agreement consisting of multiple providers who can undertake a wide scope of property improvement works. Typical types of works covered by this framework will include for; major and minor planned investment refurbishment schemes, cyclical improvement works including works across multiple and single sites and any additional decent homes programmes or new initiatives that arise.

Lot 4 of our property improvement framework covers kitchen and bathroom improvements, installations and all associated works as defined below:

— kitchen installation and associated works,

— bathroom installation and associated works,

— level access showers and bathroom adaptation works,

— plumbing and sanitaryware,

— gas and heating work,

— electrical work,

— joinery,

— plastering,

— tiling,

— floor covering,

— decoration works,

— fire compartmentalisation works.

Contractors applying for this lot will only be eligible to undertake kitchen and bathroom works, the programmes will be of a variety of sizes and budgets and the framework has been split into works <500 000 GBP and works 500 000 GBP> to ensure we have a suitable number of contractors willing to undertake smaller and larger kitchen and bathroom programmes.

Lot 4 has been further split into 2 core geographical lots as detailed below:

— kitchen and bathroom improvement works < 500 000 GBP Midlands,

— kitchen and bathroom improvement works < 500 000 GBP Wider Coverage,

— kitchen and bathroom improvement works 500 000 GBP> Midlands,

— kitchen and bathroom improvement works 500 000 GBP> Wider Coverage.

The framework is being procured by Efficiency East Midlands Ltd (‘EEM’) on behalf of their members and the other organisations described in Section VI.3 as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 4 years beyond expiry of the 4 year framework term. Please note that the total potential value stated in II.2.6) is in relation to Lot 1 and for the full 4 year framework and takes into consideration that the EEM membership may grow over the life of the framework.

II.2.5) Award criteria

Criteria below:

Quality criterion: Method statement assessment / Weighting: 40 %

Cost criterion: Pricing schedule / Weighting: 60 %

II.2.6) Estimated value

Value excluding VAT: 250 000 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 50

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 160

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 248-572189

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/10/2019

Local time: 15:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 14/10/2019

Local time: 15:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The framework is being procured by Efficiency East Midlands Ltd (‘EEM’) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement:

1) Any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia —Westworks, Advantage South West and South East Consortium. A full list of current members is available at www.eem.org.uk

2) Any future Member of EEM or our partner consortia, and in all cases has being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;

3) An EEM participant being an organisation which is neither a current or EEM Member (as defined at 1 above)nor a future member of EEM (as defined at 2 above) based within England and Wales which owns and/or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes acute trusts, mental trusts, care services trusts and ambulance trusts) or organisation, police authority, fire authority, ambulance trust, university, higher education, further education college, school academy or other public sector organisation.

Further details regarding the Authorised Users of this framework can be found in the ITT documents.

To respond to this tender or review the documentation, please:

1) Go to the portal https://xantive.supplierselect.com

2) If you need to register a new account follow the prompts to set up your organisation;

3) When you sign in select ‘Public Projects’ from the menu (top right). A list of all open tenders will be displayed;

4) Select ‘EEM0056 property improvement works’ from the list of projects and then ‘Create Opportunity’. That will give you access to the basic information;

5) Click ‘Accept Opportunity’ to get more detail. There is no obligation to submit a response;

6) If you do wish to submit a response, do so before the deadline by changing the status to submitted. You will only be allowed to submit if every mandatory question is answered.

VI.4) Procedures for review

VI.4.1) Review body

Efficiency East Midlands Ltd

Unit 3 Maisies Way, The Village

Derbyshire

DE55 2DS

UK

Telephone: +44 1246395610

E-mail: amy@eem.org.uk

VI.4.2) Body responsible for mediation procedures

Royal Courts of Justice

The Strand

London

WC2A 2LL

UK

Telephone: +44 2079476000

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The cabinet office, correspondence team, cabinet office, Whitehall, London, SW1A 2AS, UNITED KINGDOM, Tel. +44 2072761234.

VI.4.4) Service from which information about the review procedure may be obtained

Royal Courts of Justice

The Strand

London

WC2A 2LL

UK

Telephone: +44 2079476000

VI.5) Date of dispatch of this notice

06/08/2019