Description of the goods or services required
The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons (the “Contracting Authority”) seeks expressions of interest from suitability qualified and experienced economic operators to enter into a long-term agreement (Authority’s reference: GSV1814) for lift engineering consultancy services across the Houses of Parliament Estate (comprising of 84 lifts). The consultant will act on behalf of the Authority to provide specialist services for the on-going planned and reactive works to the buildings within the estate, projects of which will include building refurbishment, new build and maintenance projects. The projects and services will utilise the RIBA Plan of Work 2013 and will be carried out to BIM Level 2 in compliance with cyber and physical security requirements. The appointment will be under a NEC3 Professional Services Contract.
The majority of buildings on the Authority’s estate are Grade I and Grade II listed buildings, therefore requiring some historic building conservation experience. The consultant to be appointed will be have a proven track record of working on projects involving prestigious buildings of significant historical interest, with demonstrable experience of having integrated innovative lift engineering solutions, within conservation/listed building constraints.
The services of a specialist Lift Consultant is required for a period of up to 3 years (which may be subject to extension) to produce detailed technical design briefs, scoping documents and engineering specifications, peer review technical designs for lifts and vertical transportation on all projects on the Parliamentary Estate, and to audit the performance of the Planned Preventative and Reactive Maintenance Contractor. The Lift Consultant will support the Parliamentary Design Authority in its role as custodian of the lift engineering infrastructure on the Parliamentary Estate to develop technical standards and a long-term strategy for lift modernisation. The role of the appointed consultant will be to maintain and update these documents at least once a year and ensure compliance to these documents by design and delivery teams and to keep the Authority abreast of developments in the industry.
The Services required are broadly defined as follows:
1. Undertake traffic analysis and condition surveys and produce options appraisals.
2. Carry out whole of life costing.
3. Produce detailed technical design briefs, technical standards and engineering specifications.
4. Monitor the work of consultants and contractors including review technical designs for lifts and vertical transportation and undertake site inspections and witnessing.
5. Audit of Planned Preventative and Re-active Maintenance Contractor Performance.
The appointed consultancy will undertake periodic reviews of lift traffic analysis of the entire estate (including newly acquired buildings), produce briefing documents, quality standards and specifications for procurement of lift delivery teams, evaluate proposals from the appointed lift delivery teams, undertake inspections and site surveys, produce whole of life costing appraisals, and undertake performance audits of the maintenance contractor. The Consultant will be required to provide design peer review and inspection services on all RIBA stages for lift projects across the Parliamentary Estate. All staff working on lifts will have qualifications and accreditation specific to the Lifts and vertical transportation industry as required by BS7255 Safe Working on Lifts. They should be able to fully deliver all elements of their role including work and inspections in the lift shaft.
The contract will be on a lump sum basis for core services with provisional fees for optional services. Estimated value of works for the initial term is £240,000 ex. VAT. Contract performance will be monitored quarterly against set Key Performance Indicators (KPIs), and an annual contract review will take place.