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Notice Summary

United Kingdom-Edinburgh: Media Measurement and Evaluation
369875-2019
VisitScotland
06 August 2019
09 September 2019
Contract Notice - Open Procedure
Yes

Notice Abstract

The requirement of this brief is to find a media cuttings distribution, evaluation and analytics agency able to provide a high-quality service for VisitScotland, whose requirements stretch across 3 separate communications departments with domestic and international media, and with the option to bolt on additional services, including media monitoring, media database and outreach, influencer management and social intelligence.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

VisitScotland

Ocean Point One, 94 Ocean Drive

Edinburgh

EH6 6JH

UK

Telephone: +44 1314722222

E-mail: eileen.o'neill@visitscotland.com

NUTS: UKM75

Internet address(es)

Main address: http://www.visitscotland.org

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00118

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Marketing/Tourism

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Media Measurement and Evaluation

Reference number: VSEH19022

II.1.2) Main CPV code

79416000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The requirement of this brief is to find a media cuttings distribution, evaluation and analytics agency able to provide a high-quality service for VisitScotland, whose requirements stretch across 3 separate communications departments with domestic and international media, and with the option to bolt on additional services, including media monitoring, media database and outreach, influencer management and social intelligence.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 2 lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lots 1 and 2 may be awarded separately or combined.

II.2) Description

Lot No: 1

II.2.1) Title

Corporate PR

II.2.2) Additional CPV code(s)

79416000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Delivery of media measurement and evaluation services to VisitScotland's Corporate PR team including:

— Scottish consumer and b2b media,

— EventScotland focused media,

— Golf media and Themed Years related media.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: Yes

Description of renewals:

The contract will be awarded for an initial period of 12 months with the option to extend by a further 2 x 12-month periods.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Detailed within the attached tender documents.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Consumer (UK and International) PR

II.2.2) Additional CPV code(s)

79416000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

To provide media measurement and evaluation services to VisitScotland's UK and International Consumer Focus PR team.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: Yes

Description of renewals:

The contract will be awarded for an initial period of 12 months with the option to extend by a further 2 x 12-month periods.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Detailed within the attached tender documents.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 2

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 09/09/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 09/09/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

36 months.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Additional information is contained in the attached documents.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=593096

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:593096)

VI.4) Procedures for review

VI.4.1) Review body

VisitScotland

Ocean Point One, 94 Ocean Drive

Edinburgh

EH6 6JH

UK

Telephone: +44 1314722222

Internet address(es)

URL: http://www.visitscotland.org

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

VisitScotland will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from Eileen O'Neill as determined at Point I.1 of this notice. If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside award decision before the contract is entered into.

VI.5) Date of dispatch of this notice

01/08/2019