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Notice Summary

United Kingdom-Paisley: Sensor Monitoring Equipment for Domestic Properties
366414-2019
Renfrewshire Council
05 August 2019
19 August 2019
Contract Notice - Open Procedure
No

Notice Abstract

The Council requires a single contractor to supply an end to end service to monitor the internal environmental conditions (including temperature, humidity and Co2 levels) within domestic properties owned by the Council. The contractor must provide all environmental sensors, a wire-free network for connection to a software system and a software as a service system to provide the Council with data, reports and analysis of any environmental data collected including recommendations on a per property basis. Environmental sensors provided must be small, discrete and unobtrusive with no pilot lights or active light and no greater surface than a standard wall light switch. Sensors should be provided with suitable fixings to be securely fixed to walls/ceilings, will be battery powered and tamper-proof. Due to access issues, the Council’s in-house team will install the sensors within the domestic properties and the contractor will provide appropriate warranties to support this requirement.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Renfrewshire Council

Renfrewshire House, Cotton Street

Paisley

PA1 1JB

UK

Contact person: Laura Gillan

Telephone: +44 1416187700

E-mail: laura.gillan@renfrewshire.gov.uk

Fax: +44 1416187050

NUTS: UKM83

Internet address(es)

Main address: http://www.renfrewshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Sensor Monitoring Equipment for Domestic Properties

Reference number: RC-CPU-18-389

II.1.2) Main CPV code

35125100

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Council requires a single contractor to supply an end to end service to monitor the internal environmental conditions (including temperature, humidity and Co2 levels) within domestic properties owned by the Council. The contractor must provide all environmental sensors, a wire-free network for connection to a software system and a software as a service system to provide the Council with data, reports and analysis of any environmental data collected including recommendations on a per property basis. Environmental sensors provided must be small, discrete and unobtrusive with no pilot lights or active light and no greater surface than a standard wall light switch. Sensors should be provided with suitable fixings to be securely fixed to walls/ceilings, will be battery powered and tamper-proof. Due to access issues, the Council’s in-house team will install the sensors within the domestic properties and the contractor will provide appropriate warranties to support this requirement.

II.1.5) Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

38126300

71700000

32410000

72240000

72316000

38930000

90711500

32400000

II.2.3) Place of performance

NUTS code:

UKM83


Main site or place of performance:

Renfrewshire Council area.

II.2.4) Description of the procurement

Due to the anticipated costs of the sensors this is a supplies contract with related services and installation works. The Council requires a single contractor to supply all the environmental sensors required and an end to end service to monitor the internal environmental conditions (including temperature, humidity and Co2 levels) within domestic properties owned by the Council. The contractor must provide all environmental sensors, a wire-free network for connection to a software system and a software as a service system to provide the Council with data, reports and analysis of any environmental data collected including recommendations on a per property basis.

Environmental sensors provided must be small, discrete and unobtrusive with no pilot lights or active light and no greater surface than a standard wall light switch. Sensors should be provided with suitable fixings to be securely fixed to walls/ceilings, will be battery powered and tamper-proof. The batteries used in the sensors should be available to the commercial market, but should not be of the type which can be interchangeable to other standard electrical equipment i.e. avoid battery types available in retail shops i.e. AAA, AA, C, D, etc.

Due to access issues, the Council in-house team will arrange separately for installation of sensors within the domestic properties and the contractor will provide appropriate warranties to support this requirement. The sensors should be provided with appropriate fixatives as part of the contract and the Contractor will provide training to the Council in respect of all installation requirements as part of the contract. The sensors should be maintenance free, with the exception of replacement battery/ies after the minimum guaranteed period. For more information please refer to the tender documents.

The network solution must be wire free and the Contractor will state the form of network solution offered and price for any installation and hardware required as part of the price of the contract. The contractor will be responsible for any works or installation costs required for the network. For more information on this requirement please refer to the tender documents.

II.2.5) Award criteria

Criteria below:

Quality criterion: The hosted data collection and reporting platform — Cyber security / Weighting: 10

Quality criterion: The hosted data collection and reporting platform — Integrations / Weighting: 1

Quality criterion: The hosted data collection and reporting platform — Availability / Weighting: 3

Quality criterion: The hosted data collection and reporting platform — Service management / Weighting: 2

Quality criterion: The hosted data collection and reporting platform — Account management / Weighting: 1

Quality criterion: Network/connectivity — Cyber security / Weighting: 3

Quality criterion: Methodology / Weighting: 15

Quality criterion: Data analysis / Weighting: 15

Quality criterion: Community benefits outcome menu / Weighting: 3

Quality criterion: Community benefits methodology / Weighting: 2

Quality criterion: Fair working practices / Weighting: 5

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: Yes

Description of renewals:

This is an initial contract, however should the intended benefits of monitoring become apparent and further funding become available to allow expansion to other Council properties, then the Council under Regulation 33 (8) of the Public Contracts (Scotland) Regulations 2015 reserves the right to utilise the negotiated procedure without prior publication to award further contracts.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

This contract will include performance conditions relating to fair working practices and community benefits. The performance conditions are detailed within the conditions of contract.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure - Accelerated procedure

Justification:

The contract is subject to external funding which must be used prior to the end of the financial year. The next relevant Council board meets on the 5.9.2019, with the subsequent board on 14.11.2019. Were the Council to delay the process until November, there would be a significantly restricted period to utilise the funds which may result in loss/return of external funding.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 123-299689

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 19/08/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 19/08/2019

Local time: 12:00

Place:

Renfrewshire House, Paisley.

Information about authorised persons and opening procedure:

Tender submissions will be opened in accordance with the Councils standing orders relating to contracts.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The recommended tenderer will be required to provide at request for documentation stage the following documents:

Health and safety questionnaire and supporting information:

S1 Equalities Questionnaire;

S2 Equalities Declaration;

S3 Tender Compliance Certificate;

S4 No Collusion Certificate;

S5 Prompt Payment Certificate;

S9 List of Proposed Subcontractors;

QMS certification/policy;

EMS certification/policy;

Insurance certification.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 14168

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Please refer to the invitation to tender document for more information on Community Benefit requirements.

(SC Ref:587574)

VI.4) Procedures for review

VI.4.1) Review body

Please see Section VI.4.3)

Please see Section VI.4.3)

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.5) Date of dispatch of this notice

31/07/2019