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  • Notice Summary
    United Kingdom-London: Systems support SAP Application Maintenance and Support (AMS) Services
    365816-2019
    EP UK Investments Ltd
    02 August 2019
    29 August 2019
    Contract Notice - Negotiated procedure
  • Notice Abstract

    The successful economic operator will be responsible for implementing the clients’ requirements, which are to maintain and support the SAP environment (within a cloud hosted environment), to ensure that the client(s) can meet their contractual obligations to take on the ‘carved out’ SAP data under a Transfer services agreement (TSA) in place with the organisation that EP UKI have acquired the power stations from, namely AES (Global) Ltd, a power generator operating mainly out of North America.A further scope, which includes EP UKI’s current SAP Hosting solution, is included for information at this stage; EP UKI MAY seek to consolidate these contracts in to one solution in 12-18 months time. It is important therefore that potential economic operators understand the full scope of requirements at this stage.

  • Notice Details

    Contract notice – utilities

    Directive 2014/25/EU - Utility Directive

    Directive 2014/25/EU

    Section I: Contracting Change entity

    I.1) Name and addresses

    EP UK Investments Ltd

    09255154

    Berger House, 36-38 Berkeley Sq

    London

    W1J 5AE

    UK

    Contact person: Andrew Jarvis

    E-mail: andrew.jarvis@epuki.co.uk

    NUTS: UKN0

    Internet address(es)

    Main address: https://www.epuki.co.uk

    I.3) Communication

    The procurement documents are available for unrestricted and full direct access, free of charge at:

    http://www.epuki.co.uk/getmedia/5d77609e-277e-4391-8d1e-b68adc59a760/SAP-AMS-Tender-SQ


    Additional information can be obtained from the abovementioned address


    Tenders or requests to participate must be sent to the abovementioned address


    I.6) Main activity

    Production, transport and distribution of gas and heat

    Section II: Object

    II.1) Scope of the procurement

    II.1.1) Title

    Provision of SAP Application Maintenance and Support (AMS) Services on Behalf of their Kilroot and Ballylumford Power Stations

    II.1.2) Main CPV code

    72253200

     

    II.1.3) Type of contract

    Services

    II.1.4) Short description

    The successful economic operator will be responsible for implementing the clients’ requirements, which are to maintain and support the SAP environment (within a cloud hosted environment), to ensure that the client(s) can meet their contractual obligations to take on the ‘carved out’ SAP data under a Transfer services agreement (TSA) in place with the organisation that EP UKI have acquired the power stations from, namely AES (Global) Ltd, a power generator operating mainly out of North America.

    A further scope, which includes EP UKI’s current SAP Hosting solution, is included for information at this stage; EP UKI MAY seek to consolidate these contracts in to one solution in 12-18 months time. It is important therefore that potential economic operators understand the full scope of requirements at this stage.

    II.1.5) Estimated total value

    Value excluding VAT: 550 000.00 EUR

    II.1.6) Information about lots

    This contract is divided into lots: No

    II.2) Description

    II.2.2) Additional CPV code(s)

    72261000

    72267000

    72267100

    II.2.3) Place of performance

    NUTS code:

    UKN0


    Main site or place of performance:

    N.Ireland is the location of the 2 operations; however, the SAP system could be hosted anywhere within the EU. As such, the AMS provider should only be required to connect to the system remotely.

    II.2.4) Description of the procurement

    Economic operators are required to confirm that they can deliver a service that confirms to the specification stated below:

    — Technologies/SAP integrations,

    — SAP S4 (FICO,SCM,PLM,ABAP,PI, HR, BW, BPC, Fiori),

    — Basis, Security,

    — BODS,

    — Business Apps,

    — Portal,

    — HPSM,

    — Prometheus,

    — SAP BW,

    — NiSoft,

    — Eclipse,

    — Concur,

    — Potential Future technologies/SAP integrations (12-18 months time – separate contract,

    — SAP ECC (EHP 7) — MM, FI, CO, IM, PS, QM, PM, TPM, PS,

    — Winshuttle – Scripter and Runner – 3 users,

    — Zoption (GLSU) – Financial Journals – 6 users,

    — Time coverage.

    At the ITT phase, pricing will be requested for the options below. Therefore, please ensure that these service options are available from your organisation:

    — 7 x 5,

    — 5 x 24 – Routine operational support,

    — 7 x 24 – On call for P1 and month end closure activities,

    — UK Office hours (08.00 a.m. to 05.00 p.m.),

    — supported languages: English.

    II.2.5) Award criteria

    Price is not the only award criterion and all criteria are stated only in the procurement documents

    II.2.6) Estimated value

    Value excluding VAT: 550 000.00 EUR

    II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

    Start: 01/12/2019

    End: 30/11/2021

    This contract is subject to renewal: Yes

    Description of renewals:

    The contract will be awarded for an initial period of two (2) years, with the potential option for the clients to extend (at their sole discretion), for agreed and specified periods, up to a maximum of seven (7) years in total.

    II.2.9) Information about the limits on the number of candidates to be invited

    Envisaged minimum number: 4

    Envisaged maximum number: 8

    Objective criteria for choosing the limited number of candidates:

    As detailed within the selection questionnaire.

    II.2.10) Information about variants

    Variants will be accepted: No

    II.2.11) Information about options

    Options: Yes

    Description of options:

    The contract will be awarded for an initial period of two (2) years, with the potential option for the clients to extend (at their sole discretion), for agreed and specified periods, up to a maximum of seven (7) years in total.

    II.2.13) Information about European Union funds

    The procurement is related to a project and/or programme financed by European Union funds: No

    Section III: Legal, economic, financial and technical information

    III.1) Conditions for participation

    III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

    List and brief description of conditions:

    Selection criteria as stated in the procurement documents.

    III.1.2) Economic and financial standing

    Selection criteria as stated in the procurement documents


    III.1.3) Technical and professional ability

    Selection criteria as stated in the procurement documents


    III.1.4) Objective rules and criteria for participation

    Selection criteria as stated in the procurement documents.

    III.1.6) Deposits and guarantees required:

    EP Kilroot Ltd and EP Ballylumford Ltd reserve the right to require such assurances as they consider necessary and/or the provision of a guarantee, performance bond, direct agreement or collateral warranty from any third parties the economic operator wishes to reply on

    III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Each consortium member will be required to contract with EP Kilroot Ltd and EP Ballylumford Ltd on such basis as they consider appropriate, having regard to the nature, size and complexity of the contract. In particular, EP Kilroot Ltd and EP Ballylumford Ltd may require:

    — some or all consortium members to contract on the basis of joint and several liability,

    — one consortium member to contract as the prime contractor (with other consortium members entering in to direct agreements, collateral warranties or guarantees), or

    — the consortium to form an incorporated, special purpose vehicle to contract with EP Kilroot Ltd and EP Ballylumford Ltd.

    III.2) Conditions related to the contract

    Section IV: Procedure

    IV.1) Description

    IV.1.1) Type of procedure

    Negotiated with call for competition

    IV.1.8) Information about Government Procurement Agreement (GPA)

    The procurement is covered by the Government Procurement Agreement: No

    IV.2) Administrative information

    IV.2.2) Time limit for receipt of tenders or requests to participate

    Date: 29/08/2019

    Local time: 12:00

    IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

    Date: 03/09/2019

    IV.2.4) Languages in which tenders or requests to participate may be submitted

    EN

    IV.2.6) Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 6 (from the date stated for receipt of tender)

    Section VI: Complementary information

    VI.1) Information about recurrence

    This is a recurrent procurement: No

    VI.3) Additional information

    This process is being conducted competitively in accordance with the Utilities Contracts Regulations 2016.

    The procedure to be followed for this tender process is the negotiated procedure with a prior call for competition (Regulation 47).

    Economic operators who wish to participate in the procurement are required to provide details of their contact point, together with an email address and telephone number to andrew.jarvis@epuki.co.uk and ben.thomas@epuki.co.uk in order to receive clarification responses. It is the responsibility of each Economic operator to register in this manner. Economic operators who fail to provide their details or register in this manner will not receive any clarifications or updated information provided during the procurement process.

    The costs of responding to this process and participation in the process (including any and all negotiations) will be borne by each Economic operator.

    All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered in to.

    The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of all parties.

    VI.4) Procedures for review

    VI.4.1) Review body

    High Court of Justice in Northern Ireland

    Royal Courts of Justice, Chichester Street

    Belfast

    BT1 3JY

    UK

    VI.4.3) Review procedure

    Precise information on deadline(s) for review procedures:

    There will be a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all economic operators. The standstill period provides time for unsuccessful bidders to challenge the award decision before the contract was entered into. The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).

    VI.5) Date of dispatch of this notice

    31/07/2019