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Notice Summary

United Kingdom-Manchester: British Council Global Mobility Services
364838-2019
British Council
02 August 2019
02 September 2019
Contract Notice - Open Procedure
No

Notice Abstract

The British Council would like suppliers to tender for: 4.1 Lot 1 - Global Relocation Services including shipping; and/or 4.2 Lot 2 - Global Immigration Services; and/or 4.3 Lot 3 - In-house Global Mobility Technology The British Council is looking for providers to work in partnership with central and local teams to provide these services. We have offices in over 100 countries and territories around the world, which are structured into eight regions and has 6 business support teams. We expect the total number of mobile employees managed by the UK team will rise to include permanent relocations so that this will be up to 700 over the next 18 months and up to 1 200-1 500 in the next 3 to 4 years. It is also proposed that the mobility team structure could change to a tri-regional hub model during this time.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

British Council

Bridgewater House

Manchester

M1 6BB

UK

E-mail: uk.procurement@britishcouncil.org

NUTS: UK

Internet address(es)

Main address: https://in-tendhost.co.uk/britishcouncil/aspx/Home

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/britishcouncil/aspx/Home


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://in-tendhost.co.uk/britishcouncil/aspx/Home


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Registered Charity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

British Council Global Mobility Services

Reference number: BC/00960

II.1.2) Main CPV code

79613000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The British Council would like suppliers to tender for: 4.1 Lot 1 - Global Relocation Services including shipping; and/or 4.2 Lot 2 - Global Immigration Services; and/or 4.3 Lot 3 - In-house Global Mobility Technology The British Council is looking for providers to work in partnership with central and local teams to provide these services. We have offices in over 100 countries and territories around the world, which are structured into eight regions and has 6 business support teams. We expect the total number of mobile employees managed by the UK team will rise to include permanent relocations so that this will be up to 700 over the next 18 months and up to 1 200-1 500 in the next 3 to 4 years. It is also proposed that the mobility team structure could change to a tri-regional hub model during this time.

II.1.5) Estimated total value

Value excluding VAT: 5 610 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 and 2

II.2) Description

Lot No: 1

II.2.1) Title

Global Relocation Services including shipping

II.2.2) Additional CPV code(s)

79613000

98392000

II.2.3) Place of performance

NUTS code:

00


Main site or place of performance:

II.2.4) Description of the procurement

The services that the British Council would like suppliers to provide information and costs on, are as follows:

— Account management,

— Relocation management / file coordination,

— Implementation,

— Destination services – core service to include orientation, accompanied house hunting (and desktop search and initiation), tenancy negotiation, education support, settling in support,

— Household goods shipment, road and air freight – core service to include storage of goods,

— Departure services,

— Ad hoc services – specialist school support, rental furniture, serviced accommodation, cross-cultural training, language training, partner support.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2019

End: 01/11/2022

This contract is subject to renewal: Yes

Description of renewals:

Extension of 1 year possible after 3 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 2

II.2.1) Title

Global Immigration Services

II.2.2) Additional CPV code(s)

22456000

II.2.3) Place of performance

NUTS code:

00


Main site or place of performance:

II.2.4) Description of the procurement

The services that the British Council would like suppliers to provide information and costs on, are as follows:

— Account management,

— Implementation,

— File coordination and assessment consultations,

— Support for local registrations, business visas, residency visas, work permits applications and renewals for assignees, permanent relocations and dependents,

— UK Diplomatic passports and visas,

— UK naturalisation and passport applications and renewals,

— Ad hoc local visa requirements and registrations,

— Accompanied appointments,

— Ad hoc consulting.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 390 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2019

End: 01/11/2022

This contract is subject to renewal: Yes

Description of renewals:

Extension of 1 year possible after 3 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 3

II.2.1) Title

In-house Global Mobility Technology

II.2.2) Additional CPV code(s)

48000000

48219300

48100000

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

II.2.4) Description of the procurement

The services that the British Council would like suppliers to provide information and costs on, are as follows:

— Account management,

— Implementation,

— Workflow and links / integrations to other systems,

— Assignment documents and balance sheets,

— Calculation of allowances,

— Payroll instructions,

— Cost estimates and tax and social security engine,

— Assignee portal,

— Cost accumulation and total cost reporting,

— Reporting and tracking.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2019

End: 01/11/2022

This contract is subject to renewal: Yes

Description of renewals:

Extension of 1 year possible after 3 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 02/09/2019

Local time: 10:10

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 02/09/2019

Local time: 10:00

Place:

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

British Council

Bridgewater House

Manchester

M1 6BB

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

VI.5) Date of dispatch of this notice

30/07/2019