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Notice Summary

United Kingdom-London: Operational Waste Management Framework
Document Ref:
Document Type:
Contract Notice - Competitive procedure with negotiation
Published By:
Defra Network eTendering Portal
Date Published:
01 August 2019
Deadline Date:
02 September 2019
Document Source:
Alert Profile:

Notice Abstract

The Environment Agency is committed to managing our environmental impacts including waste by reducing and managing them using the best practical environmental option. This framework will cover the collection, disposal and recycling of a variety of operations derived waste streams generated from sites across the North, Midlands, Lincolnshire and Northamptonshire areas of England.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Defra Network eTendering Portal

17 Nobel House




Telephone: +44 2072385921



Internet address(es)

Main address:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

National or federal agency/office

I.5) Main activity


Section II: Object

II.1) Scope of the procurement

II.1.1) Title

North, Anglian and Midlands Operational Waste Management Framework

Reference number: 26054

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

The Environment Agency is committed to managing our environmental impacts including waste by reducing and managing them using the best practical environmental option. This framework will cover the collection, disposal and recycling of a variety of operations derived waste streams generated from sites across the North, Midlands, Lincolnshire and Northamptonshire areas of England.

II.1.5) Estimated total value

Value excluding VAT: 1 800 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)




II.2.3) Place of performance

NUTS code:


Main site or place of performance:

Various sites in the North East, Cumbria, Lancashire, Yorkshire, Greater Manchester, Merseyside, Cheshire,Lincolnshire, Northamptonshire, East Midlands and West Midlands geographic areas of England.

II.2.4) Description of the procurement

This framework will cover the collection, disposal and recycling of a variety of waste streams, generated by operational Environment Agency sites situated in the areas set out in II.2.3), to manage waste resulting from asset maintenance, flood management and construction site activities.

A range of skip styles and sizes are required to suit individual locations and the waste types generated.

The following waste types are likely to be covered by this framework:

— scrap metal,

— batteries (hazardous and non-hazardous, including heavy duty lead acid batteries),

— hazardous waste (e.g. fluorescent tubes, oily waste),

— waste oil,

— used oil sorbents and contaminated PPE,

— Waste Electrical and Electronic Equipment (WEEE),

— wood — both non-hazardous and hazardous,

— tree trunks (potentially contaminated),

— green waste (potentially contaminated),

— mixed general waste,

— plastic,

— tyres,

— soil and clay,

— silt and sediments from small works,

— river gravel and stone,

— concrete and building materials,

— shopping trolleys, bicycles and beer kegs,

— mixed fly tipped waste.

The successful contractor will be required to provide a 24/7 365 emergency service for a limited number of strategic operational sites throughout the geographic areas stated, the locations of which will be confirmed in the tender pack.

Additionally, the contractor will be required to provide a response to pollution incidents where the fly-tipping of potentially hazardous waste has occurred which shall include waste sampling, analysis and disposal services.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 800 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Objective criteria for choosing the limited number of candidates:

Evidence of economic and financial standing and technical competence will be required, each applicant may be required to be complete a supplier selection stage on our tendering portal before being invited forward to tender.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

All contractors, including subcontractors, must currently hold the relevant statutory waste permits and licences, under the Environmental Permitting (England and Wales) Regulations 2016, necessary to carry out the services required.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please refer to the tender documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with a single operator.

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 074-175384

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 02/09/2019

Local time: 10:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/09/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Submission of expressions of interest and procurement specific information:

The contract(s) are primarily intended to meet the needs of the Environment Agency. The Agency may require the successful bidder to provide the goods/services on the same terms that are agreed as a result of this tender to the Department for Environment, Food and Rural Affairs, and to its associated bodies including any Agencies and non-departmental public bodies and other local authorities. A full list of the Defra Group can be found at:

The Environment Agency expressly reserves the right:

(i) not to award or enter into any contract as a result of the procurement process commenced by the publication of this notice;

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition;

(iii) to award 1 or more public contract(s) in relation to part only of the requirements covered by this notice; and/or

(iv) to award a contract(s) in stages.

In no circumstances will the Environment Agency be liable for any costs incurred by the applicants/tenderers and their associated parties. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgment of potential Applicants and the Environment Agency will not be responsible for any such expenditure.

Right to cancel: the Environment Agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary.

The Environment Agency shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this Contract Notice, or in the completion or submission of any tender.

Other authorities involved:

The framework agreement will be available for use by the following UK public sector bodies (and any future successors): DWP, Defra, EA and the Department for Business, innovation and skills (BIS) as well as all other Central Government Departments, Executive Agencies, Local Authorities, NDPBs and UK Contracting Authorities listed in the following links.

Similarly the contractor may be required to supply the Scottish Environmental Protection Agency, the Northern Ireland Environment Agency, Welsh Assembly including its Executive Agencies e.g. Natural Resources Wales.

VI.4) Procedures for review

VI.4.1) Review body

The Court of England and Wales



VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Standstill: the Environment Agency will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, will be for a minimum of 10 calendar days.

VI.5) Date of dispatch of this notice


Current Notes