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Notice Summary

Title:
UK-Beverley: 2316-19 Legal Case Management System
Document Ref:
GB003ZM303411
Document Type:
Contract Notice - Other
Published By:
East Riding of Yorkshire
Date Published:
23 July 2019
Deadline Date:
16 August 2019
Document Source:
Lower Value Tender
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

2316-19 Legal Case Management System East Riding of Yorkshire Council is seeking to procure a Legal Case Management System to effectively manage legal case work from inception through to completion. The system is required to replace the Council’s current case management system which is Lexis Visualfiles / SolCase provided by LexisNexis Enterprise Solutions. The Council requires the system to be hosted on the Council's premises ('on-premise') and, as a minimum, must include the following: • Consolidated view of cases and associated data and documentation • Overview on the position of a case • Integrated time recording function • Diary and email functionality that is able to integrate with Lotus Notes and Office 365 • Suite of workflow templates that can be tailored • Automatic setting of next process dates and reminder handling • Tracking of all correspondence (including emails and scanned images) • Alert mechanism for notification and escalation • Centralised contacts suite that links contacts to cases and documents • Audit trail of user activity within the application • Fully integrated document bundling component and ability to link to other bundling packages such as Caselines • Centralised bank of templates and precedents that can be uploaded and maintained by the Council’s Legal Services team • Suite of reports designed to support a local authority in-house legal department (to include reports by client, by matter, by activity, by date, by lawyer) The Supplier will also be required to migrate data from the Council’s current case management system to the new case management system. The full functionality required is set out in the tender documentation. The contract will be for an initial period of 36 months, 07 October 2019 to 06 October 2022, with the option to extend the contract by one further period of 24 months to 06 October 2024.

Notice Details

CONTRACT NOTICE – NATIONAL
SUPPLIES

1 Authority Details

1.1

Authority Name and Address
East Riding of Yorkshire
N/A
Beverley UK
Sophie Thompson N/A
sophie.thompson@eastriding.gov.uk N/A

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

2316-19 Legal Case Management System

2.2

Description of the goods or services required

2316-19 Legal Case Management System

East Riding of Yorkshire Council is seeking to procure a Legal Case Management System to effectively manage legal case work from inception through to completion. The system is required to replace the Council’s current case management system which is Lexis Visualfiles / SolCase provided by LexisNexis Enterprise Solutions. The Council requires the system to be hosted on the Council's premises ('on-premise') and, as a minimum, must include the following: • Consolidated view of cases and associated data and documentation • Overview on the position of a case • Integrated time recording function • Diary and email functionality that is able to integrate with Lotus Notes and Office 365 • Suite of workflow templates that can be tailored • Automatic setting of next process dates and reminder handling • Tracking of all correspondence (including emails and scanned images) • Alert mechanism for notification and escalation • Centralised contacts suite that links contacts to cases and documents • Audit trail of user activity within the application • Fully integrated document bundling component and ability to link to other bundling packages such as Caselines • Centralised bank of templates and precedents that can be uploaded and maintained by the Council’s Legal Services team • Suite of reports designed to support a local authority in-house legal department (to include reports by client, by matter, by activity, by date, by lawyer) The Supplier will also be required to migrate data from the Council’s current case management system to the new case management system. The full functionality required is set out in the tender documentation. The contract will be for an initial period of 36 months, 07 October 2019 to 06 October 2022, with the option to extend the contract by one further period of 24 months to 06 October 2024.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Region(s) of supply UNITED KINGDOM

Estimated contract dates

Start date 07/10/2019

End date 06/10/2022

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

The procedure type is unknown.

4.2

Reference number attributed to the notice by the contracting authority

DN417523

4.3

Time Limits

   16-08-2019  Time 12:00

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please visit the following portal to view this notice:

https://procontract.due-north.com/Advert?advertId=01511850-6aac-e911-80f8-005056b64545

Expression of interest deadline: 16/08/2019 at 12:00 hrs

(MT Ref:303411)

5.2

Additional Documentation

5.3

Publication date of this notice

 23-07-2019

Current Notes