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Notice Summary

Title:
United Kingdom-Bournemouth: Supply of Gas Spares
Document Ref:
344250-2019
Document Type:
Contract Notice - Open Procedure
Published By:
Bournemouth Christchurch and Poole Council
Date Published:
23 July 2019
Deadline Date:
23 August 2019
Document Source:
Framework/DPS:
Yes
Alert Profile:
Labels:

Notice Abstract

Bournemouth Christchurch and Poole Council (BCP Council) seeks tenders to create a framework for the supply of gas spares to the Council’s In-House Gas Team to enable the undertaking of responsive, planned and project works across a variety of properties, both Council and privately owned.The top 3 ranked suppliers will be awarded a position on the framework.Under this framework the Council will ‘call-off’ under 2 options: direct award and mini competition. The direct award standard ‘call-off’ contract will be awarded to the supplier ranked first through the tender evaluation for the first 2 years of the contract.Where the Council has a specific requirement in ordering products for bulk orders and pre ordered plot packs for core products, it will run a mini competition for all 3 suppliers on the framework.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Bournemouth Christchurch and Poole Council

Town Hall, Bourne Avenue

Bournemouth

BH2 6DY

UK

Contact person: Strategic Procurement Team

Telephone: +44 1202451410

E-mail: procurement@bcpcouncil.gov.uk

NUTS: UKK21

Internet address(es)

Main address: https://www.bcpcouncil.gov.uk

Address of the buyer profile: https://www.supplyingthesouthwest.org.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.supplyingthesouthwest.org.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.supplyingthesouthwest.org.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Supply of Gas Spares to BCP Council

Reference number: DN423103

II.1.2) Main CPV code

31000000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Bournemouth Christchurch and Poole Council (BCP Council) seeks tenders to create a framework for the supply of gas spares to the Council’s In-House Gas Team to enable the undertaking of responsive, planned and project works across a variety of properties, both Council and privately owned.

The top 3 ranked suppliers will be awarded a position on the framework.

Under this framework the Council will ‘call-off’ under 2 options: direct award and mini competition. The direct award standard ‘call-off’ contract will be awarded to the supplier ranked first through the tender evaluation for the first 2 years of the contract.

Where the Council has a specific requirement in ordering products for bulk orders and pre ordered plot packs for core products, it will run a mini competition for all 3 suppliers on the framework.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

42900000

39300000

42500000

II.2.3) Place of performance

NUTS code:

UKK21

II.2.4) Description of the procurement

Bournemouth Christchurch and Poole Council (BCP Council) seeks tenders to create a framework for the supply of gas spares to the Council’s In-House Gas Team to enable the undertaking of responsive, planned and project works across a variety of properties, both Council and privately owned.

The top 3 ranked suppliers will be awarded a position on the framework.

Under this framework the Council will ‘call-off’ under 2 options: direct award and mini competition. The direct award standard ‘call-off’ contract will be awarded to the supplier ranked first through the tender evaluation for the first 2 years of the contract. The direct award position will be reopened at a predetermined time prior to the 2 year point in the contract and all suppliers listed on the framework will be asked to submit a new pricing submission.

Where the Council has a specific requirement in ordering products for bulk orders and pre ordered plot packs for core products, it will run a mini competition for all 3 suppliers on the framework.

The successful suppliers will be expected to source and supply all gas spares required to fulfil the deliverable requirements unless specifically agreed between BCP Council and the supplier.

The Council has identified a list of required products that they expect the supplier to keep in stock at all times and delivered to site within the specified parameters.

Any department or trading entity within the Authority or its trading remit will be able to create individual accounts for invoicing purposes and benefit from the trade rates and commercial support being made available within the contract.

This contract is for a fixed contract term of 4 years. It is anticipated that the contract will start on 1.11.2019.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2019

End: 31/10/2023

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Justification for any framework agreement duration exceeding 4 years: N/A

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/08/2019

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 23/08/2019

Local time: 14:00

Information about authorised persons and opening procedure:

All tenders are electronically sealed and opened by the Council's Democratic Services team.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

4 years.

VI.3) Additional information

Tender submissions must be by way of completion and submission of the standard selection questionnaire (in accordance with the requirements set out in the standard selection questionnaire) and tender by the date and time specified in Section IV.2.2). The Council reserves the right not to accept tender submissions that are received after the deadline.

Bidders are encouraged to submit their submissions well in advance of the stated date and time in order to avoid technical difficulties with the electronic system that may occur due to the high volumes of traffic attempting to submit applications on the same date and time.

VI.4) Procedures for review

VI.4.1) Review body

High Courts of Justice

The Royal Court of Justice

London

WC2A 2LL

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulations 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).

VI.4.4) Service from which information about the review procedure may be obtained

High Courts of Justice

The Royal Court of Justice

London

WC2A 2LL

UK

VI.5) Date of dispatch of this notice

19/07/2019

Current Notes