II.2.2) Additional CPV code(s)
II.2.3) Place of performance
Main site or place of performance:
Republic of Ireland.
II.2.4) Description of the procurement
The HSE currently uses SAP HR to provide management and administrative services for over 143 000 employees and pensioners. The system records personnel administration data for over 106 000 active employees. It also records time and processes pay and travel expenses for over 41 000 of these employees.
The SAP HR solution was rolled out in 2 phases, Phase 1 and Phase 2.
Phase 1 was implemented across 7 sites and had the following SAP HR modules.
— Organisation Management (OM),
— Personnel Administration (PA),
— Training and Events (T&E).
Phase 1 sites included most of the basic SAP HR modules for the management of personnel data and records.
Phase 2 sites (comprised of 4 of the existing Phase 1 sites) introduced additional functionality to the OM, PA and T&E modules and had the following additional modules deployed:
— travel (bespoke solution),
Phase 2 facilitates the payment of employees based on a combination of the time worked, as recorded on the system, and the various payment rules associated with each grade. The Phase 2 sites process travel expenses based on approved travel claims.
To reduce maintenance costs and total cost of ownership, the configuration developed for Phase 1 and Phase 2 was merged in 2010. This brought the OM, PA and T&E configuration in line across all 7 sites. In addition some elements of the Time module, primarily concerned with absence recording, have been incorporated in the North East, West and East sites over the last number of years.
Essentially all the original sites are now Phase 2 sites with some differences in the SAP modules deployed. Phase 2 sites are currently differentiated as either Phase 2 payroll or Phase 2 non-payroll sites.
Over the last number of years additional sites have been migrated over to the HPSA SAP HR/Payroll solution including Tusla — the Child and Family Agency, Tallaght Hospital, Crumlin Hospital for Sick Children and Our Ladies Hospice, Dublin.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: 10 000 000.00 EUR
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
On going requirement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
II.2.11) Information about options
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: