View Expired Tender

Get immediate access to tenders like the one below by subscribing now to Tenders Direct. We will set up your personalised profile and send you tender alerts direct to your mailbox as soon as they are published. You will also benefit from having access to historical tenders.

Notice Summary

Ireland-Naas: Application and Development Support for SAP HR Technical Maintenance and Support
342565-2019
Health Service Executive (HSE)
22 July 2019
09 September 2019
Contract Notice - Open Procedure
No

Notice Abstract

The HSE currently uses SAP HR to provide management and administrative services for over 143 000 employees and pensioners. The system records personnel administration data for over 106 000 active employees. It also records time and processes pay and travel expenses for over 41 000 of these employees.The SAP HR solution was rolled out in 2 phases, Phase 1 and Phase 2.Phase 1 was implemented across 7 sites and had the following SAP HR modules.Deployed:— Organisation Management (OM),— Personnel Administration (PA),— Training and Events (T&E).Phase 1 sites included most of the basic SAP HR modules for the management of personnel data and records.Phase 2 sites (comprised of 4 of the existing Phase 1 sites) introduced additional functionality to the OM, PA and T&E modules and had the following additional modules deployed:— time,— payroll,— travel (bespoke solution),— FICO.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Health Service Executive (HSE)

N/A

Head Office

Naas

Millennium Park

IE

Contact person: Peter Mc Gowan

E-mail: peter.mcgowan@hse.ie

NUTS: IE

Internet address(es)

Main address: http://www.hse.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/461

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=147066&B=ETENDERS_SIMPLE


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=147066&B=ETENDERS_SIMPLE


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Application and Development Support for SAP HR Technical Maintenance and Support

Reference number: 9899

II.1.2) Main CPV code

72200000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The HSE currently uses SAP HR to provide management and administrative services for over 143 000 employees and pensioners. The system records personnel administration data for over 106 000 active employees. It also records time and processes pay and travel expenses for over 41 000 of these employees.

The SAP HR solution was rolled out in 2 phases, Phase 1 and Phase 2.

Phase 1 was implemented across 7 sites and had the following SAP HR modules.

Deployed:

— Organisation Management (OM),

— Personnel Administration (PA),

— Training and Events (T&E).

Phase 1 sites included most of the basic SAP HR modules for the management of personnel data and records.

Phase 2 sites (comprised of 4 of the existing Phase 1 sites) introduced additional functionality to the OM, PA and T&E modules and had the following additional modules deployed:

— time,

— payroll,

— travel (bespoke solution),

— FICO.

II.1.5) Estimated total value

Value excluding VAT: 10 000 000.00 EUR

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

48100000

48200000

48300000

48600000

48700000

48800000

48900000

72000000

72100000

72200000

72210000

72220000

72230000

72240000

72250000

72260000

72261000

72262000

72263000

72264000

72265000

72266000

72267000

72267100

72267200

72268000

72300000

72400000

72500000

72510000

72514000

72540000

72600000

72610000

72611000

72700000

72800000

II.2.3) Place of performance

NUTS code:

IE


Main site or place of performance:

Republic of Ireland.

II.2.4) Description of the procurement

The HSE currently uses SAP HR to provide management and administrative services for over 143 000 employees and pensioners. The system records personnel administration data for over 106 000 active employees. It also records time and processes pay and travel expenses for over 41 000 of these employees.

The SAP HR solution was rolled out in 2 phases, Phase 1 and Phase 2.

Phase 1 was implemented across 7 sites and had the following SAP HR modules.

Deployed:

— Organisation Management (OM),

— Personnel Administration (PA),

— Training and Events (T&E).

Phase 1 sites included most of the basic SAP HR modules for the management of personnel data and records.

Phase 2 sites (comprised of 4 of the existing Phase 1 sites) introduced additional functionality to the OM, PA and T&E modules and had the following additional modules deployed:

— time,

— payroll,

— travel (bespoke solution),

— FICO.

Phase 2 facilitates the payment of employees based on a combination of the time worked, as recorded on the system, and the various payment rules associated with each grade. The Phase 2 sites process travel expenses based on approved travel claims.

To reduce maintenance costs and total cost of ownership, the configuration developed for Phase 1 and Phase 2 was merged in 2010. This brought the OM, PA and T&E configuration in line across all 7 sites. In addition some elements of the Time module, primarily concerned with absence recording, have been incorporated in the North East, West and East sites over the last number of years.

Essentially all the original sites are now Phase 2 sites with some differences in the SAP modules deployed. Phase 2 sites are currently differentiated as either Phase 2 payroll or Phase 2 non-payroll sites.

Over the last number of years additional sites have been migrated over to the HPSA SAP HR/Payroll solution including Tusla — the Child and Family Agency, Tallaght Hospital, Crumlin Hospital for Sick Children and Our Ladies Hospice, Dublin.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 10 000 000.00 EUR

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

On going requirement.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 09/09/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 09/09/2019

Local time: 16:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.2) Information about electronic workflows

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

The High Court

The High Court, The Four Courts, Dublin 7, Republic of Ireland

Dublin

IE

Telephone: +353 18886569

E-mail: highcourtcentraloffice@courts.ie

Internet address(es)

URL: http://www.courts.ie

VI.5) Date of dispatch of this notice

18/07/2019