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Notice Summary

United Kingdom-Wakefield: Technology Hardware and Software Service Solutions
342414-2019
YPO
22 July 2019
21 August 2019
Contract Notice - Open Procedure
Yes

Notice Abstract

YPO are looking for providers to be appointed onto a Framework Agreement for the provision of technology hardware, software and services. The framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

YPO

41 Industrial Park

Wakefield

WF2 0XE

UK

Contact person: Contracts Team

Telephone: +44 1924664685

E-mail: contracts@ypo.co.uk

NUTS: UKE45

Internet address(es)

Main address: http://www.ypo.co.uk/

Address of the buyer profile: https://procontract.due-north.com

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://procontract.due-north.com


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://procontract.due-north.com


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

YPO — 000979 Technology Hardware and Software Service Solutions

Reference number: 000979

II.1.2) Main CPV code

72000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

YPO are looking for providers to be appointed onto a Framework Agreement for the provision of technology hardware, software and services. The framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements.

II.1.5) Estimated total value

Value excluding VAT: 200 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Supply of Hardware

II.2.2) Additional CPV code(s)

30200000

30211000

30212000

30213000

30213100

30213200

30213300

30216110

30230000

30231000

30232000

32250000

32252100

32252110

32413100

48000000

48820000

50300000

51000000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

This lot is for the provision of ICT hardware across a wide range of manufacturers which provides a complete ICT equipment solution. Associated bundled software and operating systems included as part of a standard OEM factory build are included in this lot.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 30 %

Quality criterion: Delivery and customer service / Weighting: 30 %

Quality criterion: Sustainability/social value / Weighting: 10 %

Price / Weighting:  30 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019

End: 30/09/2023

This contract is subject to renewal: Yes

Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The Framework Agreement will cover the period from 1.10.2019 to 30.9.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.10.2019 to 30.9.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Software Applications

II.2.2) Additional CPV code(s)

48000000

48190000

48200000

48332000

48333000

48400000

48440000

48450000

48451000

48480000

48490000

48500000

48510000

48600000

48610000

48620000

48700000

48710000

48730000

48760000

48800000

48810000

48820000

48900000

72200000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

This lot is for the provision of software applications and systems and any associated services across public sector organisations. This may be for a new solution, amendment or upgrade of an existing solution, from a single boxed order through to full deployment of a software solution.

This may include commercial off the shelf software (COTS), open source software, software licenses or niche and bespoke software specific to the organisation.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 30 %

Quality criterion: Delivery and customer service / Weighting: 30 %

Quality criterion: Sustainability/social value / Weighting: 10 %

Price / Weighting:  30 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019

End: 30/09/2023

This contract is subject to renewal: Yes

Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The Framework Agreement will cover the period from 1.10.2019 to 30.9.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.10.2019 to 30.9.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Supply of Hardware and Software

II.2.2) Additional CPV code(s)

30000000

30200000

48000000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

This lot is for the provision of combined ICT hardware and software requirements as specified in Lot 1 Supply of hardware and Lot 2 Software Applications, to allow the customer opportunity of one provider over both provisions. Providers who are successful on both Lot 1 and Lot 2 will appear on this Lot 3, unless they opt out.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 30 %

Quality criterion: Delivery and customer service / Weighting: 30 %

Quality criterion: Sustainability/social value / Weighting: 10 %

Price / Weighting:  30 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019

End: 30/09/2023

This contract is subject to renewal: Yes

Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The Framework Agreement will cover the period from 1.10.2019 to 30.9.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.10.2019 to 30.9.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Anything as a Service (XaaS)

II.2.2) Additional CPV code(s)

72222300

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

This lot is for the provision of IT service solutions in which a provider will deliver full-service desk and on-site support, where a customer will be able to sign up to a subscription-based model with a provider for the delivery of anything as a service.

This may be facilitated by a Provider via remote access over a network or managed on-site dependant on the nature. This lot is not suitable for customers who require a fully managed ICT service infrastructure.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 30 %

Quality criterion: Delivery and customer service / Weighting: 30 %

Quality criterion: Sustainability/social value / Weighting: 10 %

Price / Weighting:  30 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019

End: 30/09/2023

This contract is subject to renewal: Yes

Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The Framework Agreement will cover the period from 1.10.2019 to 30.9.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.10.2019 to 30.9.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Hardware Catalogue

II.2.2) Additional CPV code(s)

30200000

30211000

30212000

30213000

30213100

30213200

30213300

30216110

30230000

30231000

32250000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

Providers for this lot must be able to provide our customer with a range of commoditised technology hardware products that can be sourced via our online and paper catalogue.

Potential providers are required to demonstrate/provide a range across a minimum of three different manufacturers/brands.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 20 %

Quality criterion: Delivery and customer service / Weighting: 25 %

Quality criterion: Sustainability/added value / Weighting: 5 %

Price / Weighting:  50 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019

End: 30/09/2023

This contract is subject to renewal: Yes

Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The Framework Agreement will cover the period from 1.10.2019 to 30.9.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.10.2019 to 30.9.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Technology Operational Services

II.2.2) Additional CPV code(s)

50300000

72000000

72250000

72500000

72610000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

This lot is for any operational services which are required for a customer to manage the provision of their technology requirement.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 30 %

Quality criterion: Delivery and customer service / Weighting: 30 %

Quality criterion: Sustainability/social value / Weighting: 10 %

Price / Weighting:  30 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019

End: 30/09/2023

This contract is subject to renewal: Yes

Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The Framework Agreement will cover the period from 1.10.2019 to 30.9.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.10.2019 to 30.9.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Service Design and Implementation

II.2.2) Additional CPV code(s)

72222000

72223000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

This lot is for the provision of technology service design and implementation, with the purpose of helping customers evaluate their current technology environment and assist with developing/designing of an improved IT infrastructure, along with full implementation and associated services where required.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 30 %

Quality criterion: Delivery and customer service / Weighting: 30 %

Quality criterion: Sustainability/social value / Weighting: 10 %

Price / Weighting:  30 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019

End: 30/09/2023

This contract is subject to renewal: Yes

Description of renewals:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The Framework Agreement will cover the period from 1.10.2019 to 30.9.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.10.2019 to 30.9.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

IT Asset Destruction

II.2.2) Additional CPV code(s)

30200000

72000000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

This lot is for the provision of ICT hardware asset destruction, to allow for secure decommission of ICT electrical equipment, including the sanitising of data and shredding of media.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 30 %

Quality criterion: Delivery and customer service / Weighting: 30 %

Quality criterion: Sustainability/social value / Weighting: 10 %

Price / Weighting:  30 %

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/10/2019

End: 30/09/2023

This contract is subject to renewal: Yes

Description of renewals:

There is a possibility this this framework will be renewed after 3,5 years from the commencement date.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The Framework Agreement will cover the period from 1.10.2019 to 30.9.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.10.2019 to 30.9.2023 (subject to an annual review, incorporating price negotiations and KPI performance).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Justification for any framework agreement duration exceeding 4 years:

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 21/08/2019

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 21/08/2019

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

There is a possibility that this framework will be renewed after 3,5 years from the commencement date.

VI.3) Additional information

YPO are purchasing on the behalf of other Contracting Authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx

YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

London

UK

VI.5) Date of dispatch of this notice

17/07/2019