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Notice Summary

United Kingdom-Solihull: Cashless Catering
Document Ref:
Document Type:
Contract Notice - Open Procedure
Published By:
Solihull Metropolitan Borough Council
Date Published:
16 July 2019
Deadline Date:
12 August 2019
Document Source:
Alert Profile:

Notice Abstract

Solihull Metropolitan Borough Council will be looking to replace the tills in its school dining areas by the end of February 2020.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Solihull Metropolitan Borough Council

Manor Square


B91 3QB




Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

SOL — School Tills — Cashless Catering

Reference number: SOL-7737

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Solihull Metropolitan Borough Council will be looking to replace the tills in its school dining areas by the end of February 2020.

II.1.5) Estimated total value

Value excluding VAT: 375 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)









II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement

The main scope of this procurement is to replace the tills at schools catering units, both in primary and secondary schools which will provide a point of sale for meals served .The tills at primary schools are managed by Solihull Catering Service. Those at secondary schools are purchased by the individual schools and have a local support and maintenance agreement.

Solihull Catering Service is part of Solihull Metropolitan Borough Council, and provides catering services to schools within Solihull and 1 school in Worcestershire. The number of tills to be replaced is 92 tills at 70 locations.

Additional tills may be required throughout the duration of the contract as additional business is secured by Solihull Catering Service which may result in the need for further units. The number of locations served may go up or down throughout the contract period.

Key requirements of the proposed Till System are a hardware and software solution that will enable Solihull Catering Service to:

— to automate the sales process within schools,

— to ensure that allergy information at an individual child level is automated,

— to integrate with the current cashless payment system, Parent Pay or any future alternative, and Schools Information Management System (SIMS),

— to produce management Sales Reports, productivity reports e.g. in Excel format,

— to have the functionality that should enable, meal and menu management, online ordering as a minimum,

— additional functions could include automated stock management, staff time management and reporting, and possibly, kitchen management.

The successful tenderer will be required to deliver and install new tills, provide training, test and commission the new tills and for the phased implementation of the new solution to be completed by 29.2.2020.

Solihull Catering Service will consider both purchase and leasing options.

Procurement of the new system will require full support as part of the implementation process, and ongoing support post implementation for the duration of the contract.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 08/10/2019

End: 07/10/2024

This contract is subject to renewal: Yes

Description of renewals:

Up to 3 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Estimated contract value is in the range of 250 000 GBP to 500 000 GBP. Social value will be considered as part of the tender return. Tenderers may be required to present their products and plans to SMBC as part of the procurement process. The council reserve the right to limit these presentations to the top 4 ranked tenders following submission.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 106-258069

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 12/08/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 12/08/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Solihull Metropolitan Borough Council

Manor Square


B91 3QB


VI.5) Date of dispatch of this notice


Current Notes