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  • Notice Summary
    United Kingdom-Solihull: Cashless Catering
    Solihull Metropolitan Borough Council
    16 July 2019
    12 August 2019
    Contract Notice - Open Procedure
  • Notice Abstract

    Solihull Metropolitan Borough Council will be looking to replace the tills in its school dining areas by the end of February 2020.

  • Notice Details

    Contract notice

    Directive 2014/24/EU - Public Sector Directive

    Directive 2014/24/EU

    Section I: Contracting Change entity

    I.1) Name and addresses

    Solihull Metropolitan Borough Council

    Manor Square


    B91 3QB



    NUTS: UKG32

    Internet address(es)

    Main address:

    Address of the buyer profile:

    I.3) Communication

    The procurement documents are available for unrestricted and full direct access, free of charge at:

    Additional information can be obtained from the abovementioned address

    Tenders or requests to participate must be sent to the abovementioned address

    I.4) Type of the contracting authority

    Regional or local authority

    I.5) Main activity

    General public services

    Section II: Object

    II.1) Scope of the procurement

    II.1.1) Title

    SOL — School Tills — Cashless Catering

    Reference number: SOL-7737

    II.1.2) Main CPV code



    II.1.3) Type of contract


    II.1.4) Short description

    Solihull Metropolitan Borough Council will be looking to replace the tills in its school dining areas by the end of February 2020.

    II.1.5) Estimated total value

    Value excluding VAT: 375 000.00 GBP

    II.1.6) Information about lots

    This contract is divided into lots: No

    II.2) Description

    II.2.2) Additional CPV code(s)









    II.2.3) Place of performance

    NUTS code:


    II.2.4) Description of the procurement

    The main scope of this procurement is to replace the tills at schools catering units, both in primary and secondary schools which will provide a point of sale for meals served .The tills at primary schools are managed by Solihull Catering Service. Those at secondary schools are purchased by the individual schools and have a local support and maintenance agreement.

    Solihull Catering Service is part of Solihull Metropolitan Borough Council, and provides catering services to schools within Solihull and 1 school in Worcestershire. The number of tills to be replaced is 92 tills at 70 locations.

    Additional tills may be required throughout the duration of the contract as additional business is secured by Solihull Catering Service which may result in the need for further units. The number of locations served may go up or down throughout the contract period.

    Key requirements of the proposed Till System are a hardware and software solution that will enable Solihull Catering Service to:

    — to automate the sales process within schools,

    — to ensure that allergy information at an individual child level is automated,

    — to integrate with the current cashless payment system, Parent Pay or any future alternative, and Schools Information Management System (SIMS),

    — to produce management Sales Reports, productivity reports e.g. in Excel format,

    — to have the functionality that should enable, meal and menu management, online ordering as a minimum,

    — additional functions could include automated stock management, staff time management and reporting, and possibly, kitchen management.

    The successful tenderer will be required to deliver and install new tills, provide training, test and commission the new tills and for the phased implementation of the new solution to be completed by 29.2.2020.

    Solihull Catering Service will consider both purchase and leasing options.

    Procurement of the new system will require full support as part of the implementation process, and ongoing support post implementation for the duration of the contract.

    II.2.5) Award criteria

    Price is not the only award criterion and all criteria are stated only in the procurement documents

    II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

    Start: 08/10/2019

    End: 07/10/2024

    This contract is subject to renewal: Yes

    Description of renewals:

    Up to 3 years.

    II.2.9) Information about the limits on the number of candidates to be invited

    II.2.10) Information about variants

    Variants will be accepted: No

    II.2.11) Information about options

    Options: No

    II.2.13) Information about European Union funds

    The procurement is related to a project and/or programme financed by European Union funds: No

    II.2.14) Additional information

    Estimated contract value is in the range of 250 000 GBP to 500 000 GBP. Social value will be considered as part of the tender return. Tenderers may be required to present their products and plans to SMBC as part of the procurement process. The council reserve the right to limit these presentations to the top 4 ranked tenders following submission.

    Section III: Legal, economic, financial and technical information

    III.1) Conditions for participation

    III.1.2) Economic and financial standing

    Selection criteria as stated in the procurement documents

    III.1.3) Technical and professional ability

    Selection criteria as stated in the procurement documents

    III.2) Conditions related to the contract

    Section IV: Procedure

    IV.1) Description

    IV.1.1) Type of procedure

    Open procedure

    IV.1.8) Information about Government Procurement Agreement (GPA)

    The procurement is covered by the Government Procurement Agreement: No

    IV.2) Administrative information

    IV.2.1) Previous publication concerning this procedure

    Notice number in the OJ S:

    2019/S 106-258069

    IV.2.2) Time limit for receipt of tenders or requests to participate

    Date: 12/08/2019

    Local time: 12:00

    IV.2.4) Languages in which tenders or requests to participate may be submitted


    IV.2.6) Minimum time frame during which the tenderer must maintain the tender

    Duration in months: 3 (from the date stated for receipt of tender)

    IV.2.7) Conditions for opening of tenders

    Date: 12/08/2019

    Local time: 12:00

    Section VI: Complementary information

    VI.1) Information about recurrence

    This is a recurrent procurement: No

    VI.4) Procedures for review

    VI.4.1) Review body

    Solihull Metropolitan Borough Council

    Manor Square


    B91 3QB


    VI.5) Date of dispatch of this notice