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Notice Summary

United Kingdom-Sittingbourne: Staying Put Disabled Facilities Grant Work
330907-2019
Swale Borough Council
16 July 2019
15 August 2019
Contract Notice - Open Procedure
Yes

Notice Abstract

The Council is tendering for Disabled Facilities Grant (DFG) work and other associated works, including hospital discharge and repairs which are carried out through the Staying Put service. Works will be undertaken to various private residential properties in Swale to enable elderly and vulnerable people to stay in their homes.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Swale Borough Council

Swale House, East Street

Sittingbourne

ME10 3HT

UK

Contact person: Miss Charlotte Knowles

Telephone: +44 1795417584

E-mail: charlotteknowles@swale.gov.uk

NUTS: UKJ4

Internet address(es)

Main address: http://www.swale.gov.uk/

Address of the buyer profile: http://www.swale.gov.uk/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://procontract.due-north.com/Advert/Index?advertId=5dc226a3-a98e-e911-80f8-005056b64545


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://procontract.due-north.com/Advert/Index?advertId=5dc226a3-a98e-e911-80f8-005056b64545


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Staying Put Disabled Facilities Grant Work, Primarily Shower Room Conversions, other Home Adaptations Including External Ramping and other Hospital Discharge Works

Reference number: DN416150

II.1.2) Main CPV code

45211100

 

II.1.3) Type of contract

Works

II.1.4) Short description

The Council is tendering for Disabled Facilities Grant (DFG) work and other associated works, including hospital discharge and repairs which are carried out through the Staying Put service. Works will be undertaken to various private residential properties in Swale to enable elderly and vulnerable people to stay in their homes.

II.1.5) Estimated total value

Value excluding VAT: 8 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Tenderers can apply for Lot 1, Lot 2 or both lots.

Swale Borough Council reserves the right to not award Lot 2.

II.2) Description

Lot No: 1

II.2.2) Additional CPV code(s)

33196000

34953000

39144000

39515400

39515410

39715210

44000000

44160000

44221200

44221230

44400000

44620000

45000000

79931000

II.2.3) Place of performance

NUTS code:

UKJ4


Main site or place of performance:

Within the Borough of Swale.

II.2.4) Description of the procurement

Disabled Facilities Grant (DFG) work will primarily consist of shower room conversions/adaptations, external ramping, drainage and other adaptations within the home to enable an elderly or vulnerable person to remain living there. A comprehensive list of works can be found in the Schedule of Rates in the ITT document.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract will commence on 30.4.2020 and terminate on 30.4.2022. Subject to funding and contract performance there may be an extension to this contract of up to 2 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.2) Additional CPV code(s)

31625200

34953000

44000000

44221230

44400000

45421131

45422000

50000000

90911100

90911200

II.2.3) Place of performance

NUTS code:

UKJ4


Main site or place of performance:

Within the Borough of Swale.

II.2.4) Description of the procurement

To carry out work in client’s home that will either prevent hospital admissions or allow quicker discharge.

Works will include for example fitting mop stick rails, grab rails, key safes, smoke alarms, galvanised rails, lowering thresholds, ramping, making safe open plan stairs, turning around doors and making sliding doors, clearing clutter rooms and deep cleaning of dirty properties.

Swale Borough Council reserve the right to not award Lot 2.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

The contract will commence on 30.4.2020 and terminate on 30.4.2022. Subject to funding and contract performance there may be an extension to this contract of up to 2 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

At the Council's sole and exclusive option the contract period may be extended for periods up to a maximum of 2 years in which case, for the purpose of the contract, the contract period shall be deemed to apply to such extended period.

The Council has the option to not award Lot 2.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Swale Borough Council reserve the right to not award Lot 2.

Should Lot 2 be awarded, if there are not sufficient contractors appointed, Swale Borough Council reserve the right to award cases to contractors outside of the Framework.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Stated in the procurement documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 20

Justification for any framework agreement duration exceeding 4 years: N/A

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 15/08/2019

Local time: 23:55

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 7 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 16/08/2019

Local time: 11:30

Place:

Room 218

Swale Borough Council

Swale House

East Street

Sittingbourne

Kent

ME10 3HT.

Information about authorised persons and opening procedure:

Tenders will be opened in the presence of a representative from democratic and electoral services, and independent senior officer, the staying put manager, strategic housing and health manager and a legal representative.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Swale Borough Council

Swale House, East Street

Sittingbourne, Kent

ME10 3HT

UK

E-mail: charlotteknowles@swale.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The 10 day Alcatel period will apply from the date of the award and unsuccessful letters.

VI.4.4) Service from which information about the review procedure may be obtained

Swale Borough Council

Swale House, East Street

Sittingbourne

Kent

UK

E-mail: charlotteknowles@swale.gov.uk

VI.5) Date of dispatch of this notice

12/07/2019