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Notice Summary

Title:
United Kingdom-Bristol: Deployable Voice Control System
Document Ref:
311639-2019
Document Type:
Contract Notice - Restricted Procedure
Published By:
Ministry of Defence, ISTAR, Situational Awareness Command and Control (SACC) Del
Date Published:
04 July 2019
Deadline Date:
25 July 2019
Document Source:
Framework/DPS:
No
Alert Profile:
Labels:

Notice Abstract

Communications control system:Command and control system: the Ministry of Defence has an enduring requirement to deliver a Deployable Air Surveillance and Control System (DASACS) capability to the Royal Air Force.In order to maintain the existing DASACS capability, a technical solution is required which will include the procurement of a new Deployable Voice Control System (DVCS) to operate alongside the Air Defence Systems Integrator to integrate, manage and record all modes of voice communication employed during DASACS operations. This requirement is for the procurement of a new DVCS and in-service support.It is expected that the DVCS will be capable of operating as a stand-alone voice communication system. It will also integrate, manage and record all voice communication channels used for DASACS. This will enable DVCS users to interact with a single system for all voice communications and provide coherent and auditable mission records for Joint Battlespace Management, which encompasses tactical air command and control and shared situational awareness.The DVCS will be required to interface with external voice communication sub-systems such as radios, telephony, remote radios, satellite communications and voice over internet protocols. The stand-alone system is expected to be readily deployable and resistant to worldwide operational environments.It is expected that, given the anticipated time frames for Initial Operating Capability in 2020, the DVCS will be mature and within the supplier’s range of existing products.The Authority shall set out the procurement process to be followed in the invitation to tender.

Notice Details

CONTRACT NOTICE FOR CONTRACTS IN THE FIELD OF DEFENCE AND SECURITY

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Ministry of Defence, ISTAR, Situational Awareness Command and Control (SACC) Delivery Team
Defence, Equipment and Support, MOD Abbey Wood, #1113, Spruce 1C
Bristol BS34 8JH UK
Hannah Jones +44 3067988761
hannah.jones124@mod.gov.uk
http://www.contracts.mod.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Deployable Voice Control System

II.1.2)

Type of supplies contract

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Main site or location of works, place of delivery or performance

Bristol, City of.

UKK11

II.1.3)

Information on framework agreement

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds seven years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Communications control system:

Command and control system: the Ministry of Defence has an enduring requirement to deliver a Deployable Air Surveillance and Control System (DASACS) capability to the Royal Air Force.

In order to maintain the existing DASACS capability, a technical solution is required which will include the procurement of a new Deployable Voice Control System (DVCS) to operate alongside the Air Defence Systems Integrator to integrate, manage and record all modes of voice communication employed during DASACS operations. This requirement is for the procurement of a new DVCS and in-service support.

It is expected that the DVCS will be capable of operating as a stand-alone voice communication system. It will also integrate, manage and record all voice communication channels used for DASACS. This will enable DVCS users to interact with a single system for all voice communications and provide coherent and auditable mission records for Joint Battlespace Management, which encompasses tactical air command and control and shared situational awareness.

The DVCS will be required to interface with external voice communication sub-systems such as radios, telephony, remote radios, satellite communications and voice over internet protocols. The stand-alone system is expected to be readily deployable and resistant to worldwide operational environments.

It is expected that, given the anticipated time frames for Initial Operating Capability in 2020, the DVCS will be mature and within the supplier’s range of existing products.

The Authority shall set out the procurement process to be followed in the invitation to tender.

II.1.6)

Common Procurement Vocabulary (CPV)

32573000
42961000

II.1.7)

Information about subcontracting

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The advertised contract for the supply and support of the DVCS capability will be for a period of 5 years + 2 x 1-year extension options to cover a maximum period of 7 years. DVCS is an equipment delivery project which will include the procurement of 2 new Deployable Voice Control Systems, training support and integrated logistic support. There will also be a contractual option for radio support. The full scope of the contract will be explained within the invitation to tender.

 4 500 00010 000 000GBP

II.2.2)

Information about options

There will be 2 x 1-year extension options and there will be an option to cover radio support. The full scope of these options will be defined in the invitation to tender.

Provisional timetable for recourse to these options

II.2.3)

Information about renewals

II.3)

Duration of the contract or limit for completion

84

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The Authority reserves the right to require an indemnity, guarantee or bank bond.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Financing and payment conditions shall be included in the invitation to tender.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective markings applies or otherwise.

III.1.5)

Information about security clearance

III.2)

Conditions for Participation

III.2.1)

Personal situation

The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.

Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.

Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)

Economic and financial standing

(a) appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance;

(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;

(c) where appropriate, a statement, covering the 3 previous financial years of the economic operator, of:

(i) the overall turnover of the business of the economic operator; and

(ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.

Suppliers shall provide the financial information requested in the dynamic pre-qualification questionnaire to enable the Authority to carry out a financial assessment on the supplier's financial status.

An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.

III.2.3)

Technical and/or professional capacity

(n) a certificate:

(i) attesting conformity to quality management systems standards based on the relevant European standard; and

(ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification;

(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i).

Suppliers expressing an interest in this requirement shall complete the dynamic pre-qualification questionnaire.

Full details of the minimum standards that apply are contained within the dynamic pre-qualification questionnaire. Suppliers are required to meet the pass/fail threshold for each question as described within this Contract Notice and within the dynamic pre-qualification questionnaire. Suppliers that do not meet this requirement will be excluded from the tendering stage.

III.2.4)

Reserved contracts

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Section IV: Procedure

IV.1)

Type of Procedure

IV.1.1)

Type of Procedure

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Justification for the choice of accelerated procedure

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

3

Objective criteria for choosing the limited number of candidates

Interested suppliers are required to complete the Dynamic Pre-Qualification Questionnaire (DPQQ) to provide the Authority with information to evaluate each supplier's capacity and capability against the selection criteria.

The Authority will use the DPQQ response to create a shortlist of tenderers who:

1) Are eligible to participate; and

2) Fulfil any minimum economic, financial, professional and technical standards; and

3) Best meet in terms of capacity and capability the selection criteria set out in the DPQQ.

The Authority is seeking compliant responses to this DPQQ. Suppliers are required to meet the pass/fail threshold for each DPQQ question to be taken forward to the tendering stage. The supplier is required to receive a pass for each pass/fail question and a score of 3 or above for each 0-5 scored question to be shortlisted to the tendering stage. Suppliers that do not meet this requirement will be excluded from the tendering stage. Further details of the scoring criteria can be found within the DPQQ.

Suppliers are required to register their interest and submit their response to the DPQQ by 16:00 on 2.8.2019.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No
Yes
No

IV.2.2)

An electronic auction will be used

Yes

Yes. A reverse auction, conducted using electronic means, may be used as part of the procurement process for this requirement. If the Authority decides to use a reverse auction, specific relevant information on Reverse Auction usage will be given in the invitation to tender.

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

SACC/00052

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

 

IV.3.4)

Time-limit for requests to participate

 25-07-2019  10:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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Section VI: Complimentary Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

VI.3)

Additional Information

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Electronic trading:

Potential suppliers must note the mandatory requirement for electronic trading using the Contracting, Purchasing and Finance (CP&F) electronic procurement tool. All payments for contractor deliverables under the contract shall only be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system

The cyber risk level for this requirement has been assessed as very low.

It has been determined that IR35 off-payroll rules are out of scope of this requirement.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and http://www.contracts.mod.uk

GO Reference: GO-201971-DCB-15047784

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Ministry of Defence, ISTAR, Situational Awareness Command and Control (SACC) Delivery Team
Bristol UK
hannah.jones124@mod.gov.uk +44 3067988761

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

 01-07-2019

Current Notes