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Notice Summary

United Kingdom-Lewes: Children and Adult Wheelchair and Specialist Seating Service
303134-2019
NHS High Weald Lewes Havens Clinical commissioning Group
01 July 2019
06 August 2019
Contract Notice - Open Procedure
No

Notice Abstract

The aim of the East Sussex children and adult wheelchair and specialist seating service is to make sure users optimise their mobility and independence and improve their quality of life through receiving timely access to appropriate assessment, provision and maintenance of equipment through a fully integrated service.The provider will assess users for the provision of wheeled mobility equipment (both powered and manual) for those with long term mobility problems. Pressure relieving cushions and postural management wheelchair equipment will also be provided to meet the user’s long term clinical need. The provider will also assess for specialist static postural seating.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

NHS High Weald Lewes Havens Clinical commissioning Group

36-38 Friars Walk

Lewes

BN7 2PB

UK

Contact person: https://in-tendhost.co.uk/soepscommissioning/aspx/Tenders/Current

Telephone: +44 1273485300

E-mail: christopher.mccarthy@soeprocurement.nhs.uk

NUTS: UKJ2

Internet address(es)

Main address: https://in-tendhost.co.uk/soepscommissioning/aspx/Tenders/Current

I.1) Name and addresses

NHS Eastbourne Hailsham and Seaford Clinical Commissioning Group

36-38 Friars Walk

Lewes

BN7 2PB

UK

Contact person: https://in-tendhost.co.uk/soepscommissioning/aspx/Tenders/Current

Telephone: +44 1273485300

E-mail: christopher.mccarthy@soeprocurement.nhs.uk

NUTS: UKJ2

Internet address(es)

Main address: https://in-tendhost.co.uk/soepscommissioning/aspx/Tenders/Current

I.1) Name and addresses

NHS Hastings and Rother Clinical Commissioning Group

Bexhill Hospital, Holliers Hill

Bexhill-on-Sea

TN20 2DZ

UK

Contact person: https://in-tendhost.co.uk/soepscommissioning/aspx/Tenders/Current

Telephone: +44 1273485300

E-mail: christopher.mccarthy@soeprocurement.nhs.uk

NUTS: UKJ2

Internet address(es)

Main address: https://in-tendhost.co.uk/soepscommissioning/aspx/Tenders/Current

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/soepscommissioning/aspx/Tenders/Current


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

East Sussex Children and Adult Wheelchair and Specialist Seating Service Ref 18.434 Invitation to Tender

Reference number: 18.434 (ITT)

II.1.2) Main CPV code

33193120

 

II.1.3) Type of contract

Services

II.1.4) Short description

The aim of the East Sussex children and adult wheelchair and specialist seating service is to make sure users optimise their mobility and independence and improve their quality of life through receiving timely access to appropriate assessment, provision and maintenance of equipment through a fully integrated service.

The provider will assess users for the provision of wheeled mobility equipment (both powered and manual) for those with long term mobility problems. Pressure relieving cushions and postural management wheelchair equipment will also be provided to meet the user’s long term clinical need. The provider will also assess for specialist static postural seating.

II.1.5) Estimated total value

Value excluding VAT: 9 786 885.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

50421100

33193000

33193121

85000000

II.2.3) Place of performance

NUTS code:

UKJ2


Main site or place of performance:

East Sussex within the boundaries of NHS High Weald Lewes Havens CCG, NHS Eastbourne Hailsham and Seaford CCG, and NHS Hastings and Rother CCG.

II.2.4) Description of the procurement

The aim of the East Sussex children and adult wheelchair and specialist seating service is to make sure users optimise their mobility and independence and improve their quality of life through receiving timely access to appropriate assessment, provision and maintenance of equipment through a fully integrated service.

The provider will assess users for the provision of wheeled mobility equipment (both powered and manual) for those with long term mobility problems. Pressure relieving cushions and postural management wheelchair equipment will also be provided to meet the user’s long term clinical need. The provider will also assess for specialist static postural seating.

The wheelchair charter, developed by the national wheelchair leadership alliance identified a number of ambitions for wheelchair services which the service provider will need to adhere to. These are:

— a person centred service that works in partnership with service users and their carers and makes the user/carer voice central to any design, innovation and service change.,

— equality of access and provision for all, irrespective of age or postcode and including essential user skills training as standard,

— entry to the service via referral from an appropriately skilled professional. The time from referral to delivery will be at least within the constitutional right of 18 weeks,

— assessments for all wheelchairs and associated postural support within nationally mandated timescales and priorities taking into account all aspects of individual needs including those of carers,

— establishing regular reviews with the user/carer according to their individual needs,

— prescriptions which take into account the current and future needs for all adults and children including those of carers,

— delivery, maintenance and emergency backup provided to nationally mandated timescales,

— innovative and flexible budgeting working with key partners to strengthen integration across health, social care, work and education, enabling the accommodation of individual needs, independence health and well-being,

— recruitment of qualified staff in respect of numbers and skills, with support for on-going development and training,

— supporting clinicians, manufacturers and independent organisations working together to develop innovative, affordable products and solutions.

Further information is contained in the documentation available by logging into the procurement portal.

The service will commence on 1.7.2020.

The contract will be for 3 years and 9 months duration. Commissioners reserve the right to extend for up to a further 24 months. The value stated represents the value of the primary duration (3 years and 9 months).

An electronic process is being used for this procurement. Interested parties wishing to participate must log into (or register their details if not already registered) on the IN-tend eSourcing portal (https://in-tendhost.co.uk/soepscommissioning/aspx/Tenders/Current) to gain access to obtain the tender documentation. All correspondence will be dealt through this website.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 45

This contract is subject to renewal: Yes

Description of renewals:

The Contracting Authority reserves the right to extend the contract by up to a further 24 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documentation.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

As stated in the procurement documentation.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

As stated in the procurement documentation.


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stated in the procurement documentation.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/08/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 06/08/2019

Local time: 12:01

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Instructions to access the portal:

1) Browse to the SoEPS Commissioning Support portal https://in-tendhost.co.uk/soepscommissioning

2) Click the ‘Register’ link on the left-hand side of the page;

3) Enter your correct business and user details;

4) Note the email address and password chosen and click ‘Register My Company’ when complete;

5) Login to the portal with the username/password;

6) You will be prompted to change your password on first login;

7) Hover your mouse over the ‘Tenders’ button on the main toolbar and choose the relevant option:

— ‘My Tenders’ shows a list of the opportunities in which you have already expressed an interest or to which you have been invited,

— ‘Awarded’ shows a list of tenders awarded on the system (where these are were open to all),

— ‘Current’ shows a list of all the advertised opportunities on the system (i.e. open to all) in which you are able to express an interest,

— ‘Forthcoming’ shows a list of pipeline projects (including those in which providers can still express an interest — i.e. deadlines not yet reached);

8) Click on the ‘View Details’ button for relevant opportunity to access the content, clicking ‘Express an Interest’ where required to do so;

9) Click the relevant procurement as required then click the ‘Opt-In’ at the bottom of the page to start building your submission to the procurement stage. This will move the project over to your ‘My Tenders’ page (this is a secure area reserved for your projects only);

10) Note the deadline for completion and follow the on screen instructions to complete the PQQ/ITT, accessing any attached documents as required;

11) Any questions on specific opportunities should be directed through the portal messaging facility.

If you have any questions on the above or general questions around tendering with NHS South of England Procurement Services Commissioning Support please contact:

commissioning.tenders@soeprocurement.nhs.uk

VI.4) Procedures for review

VI.4.1) Review body

Refer to South of England Procurement Services to trigger the review process. This process can be further escalated to NHS Improvement

36-38 Friars Walk

Lewes

BN7 2PB

UK

E-mail: christopher.mccarthy@soeprocurement.nhs.uk

Internet address(es)

URL: http://soeprocurement.nhs.uk/

VI.5) Date of dispatch of this notice

26/06/2019