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Notice Summary

United Kingdom-Edinburgh: Safety Hypodermic Needles, Luer Slip Syringes and ACU Products
299841-2019
The Common Services Agency (more commonly known as NHS National Services Scotlan
28 June 2019
29 July 2019
Contract Notice - Open Procedure
Yes

Notice Abstract

Renewal of national framework for the supply of safety hypodermic needles, safety insulin syringe and needle, filter and blunt fill needle's and luer slip syringes and assisted conception products to NHS Scotland. The supply of this commodity will be routed through the NDC (National Distribution Centre) in Larkhall South Lanarkshire or direct to health boards.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)

Gyle Square (NSS Head Office), 1 South Gyle Crescent

Edinburgh

EH12 9EB

UK

Contact person: Patrick Mulraney

Telephone: +44 1698794410

E-mail: pmulraney@nhs.net

NUTS: UKM

Internet address(es)

Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Safety Hypodermic Needles, Luer Slip Syringes and ACU Products

Reference number: NP511-19

II.1.2) Main CPV code

33141320

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Renewal of national framework for the supply of safety hypodermic needles, safety insulin syringe and needle, filter and blunt fill needle's and luer slip syringes and assisted conception products to NHS Scotland. The supply of this commodity will be routed through the NDC (National Distribution Centre) in Larkhall South Lanarkshire or direct to health boards.

II.1.5) Estimated total value

Value excluding VAT: 7 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Safety Hypodermic Needles

II.2.2) Additional CPV code(s)

33141320

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

The supply of hypodermic needles which are commonly used with a syringe to inject substances into the body or extract fluids from it. They may also be used to take liquid samples from the body, with a manually operated safety device, usually a cap that folds over to cover the needle.

The product will be delivered to and distributed from the NDC (National Distribution Centre) Canderside, South Lanarkshire.

II.2.5) Award criteria

Criteria below:

Quality criterion: Functional characteristics / Weighting: 30

Quality criterion: Training and support / Weighting: 5

Quality criterion: Implementation / Weighting: 5

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 months extension available.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Safety Insulin Needle and Syringe

II.2.2) Additional CPV code(s)

33141320

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

A syringe is a hollow plastic tube with a plunger inside and a short skinny needle attached. Insulin is injected into the fatty tissue just under the skin. This is called a subcutaneous tissue, or ‘sub-Q’ injection.

This product will be delivered to and distributed from the NDC (National Distribution Centre) Canderside, South Lanarkshire to all Health Boards across Scotland.

II.2.5) Award criteria

Criteria below:

Quality criterion: Functional characteristics / Weighting: 30

Quality criterion: Training and support / Weighting: 10

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 months extension available.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Blunt Fill Needle (With Filter)

II.2.2) Additional CPV code(s)

33141320

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

For the suppler of blunt needles require a higher puncture penetration force than a conventional sharp, so they are less likely to cause needle stick injuries while preparing and filling medications.

The product will be delivered to and distributed from the NDC (National Distribution Centre) Canderside, South Lanarkshire to all Health Boards across Scotland.

II.2.5) Award criteria

Criteria below:

Quality criterion: Functional characteristics / Weighting: 30

Quality criterion: Training and support / Weighting: 10

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

2x12 months extension available

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Blunt Fill Needle

II.2.2) Additional CPV code(s)

33141320

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

The suppler of blunt fill needle that eliminates an unnecessary sharp, 10 x the force to penetrate the skin, compared to a conventional needle, rapid filling, can cope with viscous medications.

The product will be delivered to and distributed from the NDC (National Distribution Centre) Canderside, South Lanarkshire to all the NHS Health Boards across Scotland.

II.2.5) Award criteria

Criteria below:

Quality criterion: Functional characteristics / Weighting: 30

Quality criterion: Training and support / Weighting: 10

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 months extension available.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Luer Slip Syringe

II.2.2) Additional CPV code(s)

33141310

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

The Luer Slip Syringes feature a small, plain connection are known as slip tips and are useful for when the syringe is being connected to something not featuring a screw lock mechanism.

The product will be delivered to and distributed from the NDC (National Distribution Centre) Canderside, South Lanarkshire to all NHS Health Boards across Scotland.

II.2.5) Award criteria

Criteria below:

Quality criterion: Functional characteristics / Weighting: 10

Price / Weighting:  90

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 months extension available.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Non Safety Hypodermic Needles

II.2.2) Additional CPV code(s)

33141320

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

The supply of hypodermic needles which are commonly used with a syringe to inject substances into the body or extract fluids from it. They may also be used to take liquid samples from the body, with a manually operated safety device, usually a cap that folds over to cover the needle.

The product will be delivered to and distributed from the NDC (National Distribution Centre) Canderside, South Lanarkshire.

II.2.5) Award criteria

Criteria below:

Quality criterion: Training and support / Weighting: 10

Quality criterion: Functional characteristics / Weighting: 30

Price / Weighting:  60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 months extension.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Assisted Conception Products

II.2.2) Additional CPV code(s)

33141200

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

The product will be delivered to various acute hospital across NHS Scotland.

II.2.4) Description of the procurement

The range will include and not limited to embryo catheters, pick up needles and filter line and delivered to acute sites across NHS Scotland.

II.2.5) Award criteria

Criteria below:

Quality criterion: Training and support / Weighting: 10

Price / Weighting:  90

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

2 x 12 months extensions available.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

Potential framework participants must confirm the limits of indemnity per occurrence and aggregate for public liability, and any other relevant insurances are above the minimum of 2 000 000 UK GBP for any one incident in any 1 year.

Potential framework participants must confirm employer liability of 5 000 000 UK GBP.

III.1.3) Technical and professional ability

Minimum level(s) of standards required:

1) All products tendered for are Latex Free (inclusive of all packaging) in lots that are tendered for;

2) Batch/Lot codes and expiry dates appear on all packaging;

3) CE Marking — products submitted across all lots must be CE marked in accordance with MDD 93/42/EEC;

4) Pricing — suppliers must confirm contract pricing across all lots must be fixed for the first two (2) years after the date of the letter of award issued by the Authority to all successful framework participants;

5) Samples — all samples are to be provided free of charge for the duration of the framework;

6) All products tendered must be sterile;

7) The supplier must have at least one (1) whole time equivalent covering NHS Scotland, who must have Theatre Access Accreditation;

8) The supplier/manufacturer must have ISO 13485 certification or equivalent;

9) The supplier must be complaint to GS1/Scan for Safety for the duration of the framework;

10) The supplier must provide a minimum of three (3) months notice prior to any change of product;

11) The supplier should hold a minimum of 30 days stock holding based on NHS Scotland recurring demand;

12) All products across all lots must be single use;

13) Lot 1 — all products must comply with BSEN ISO 7864:2016

14) Lot 1 — all products must comply with BSEN ISO 6009:2016

15) Lot 1 — all products tendered must be compatible with both Luer Lock and Luer Slip syringes;

16) Lot 2 — all products must comply with BSN ISO 8537:2016

17) All products across all lots must comply with BSN ISO 23908:2013

18) Lot 5 — all products tendered must comply with BS EN ISO 80369-7 Part 1

19) Lot 1 — must be able to supply 25 off each generic codes 100001, 100002, 100003 and 100004 as samples;

20) Lot 2 — must be able to supply 25 off each generic code 200001 and 200002 as samples;

21) Lot 3 — must be able to supply 25 off each generic code 300001 as samples;

22) Lot 4 — must be able to supply 25 off each generic code 400001 as samples;

23) Lot 5 — must be able to supply 25 off each generic codes 500001, 500002, 500003, 500004 and 500005.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 22

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 075-177287

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 29/07/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 28/10/2019

IV.2.7) Conditions for opening of tenders

Date: 29/07/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

The contractor shall ensure that all contracts with subcontractors and suppliers which the contractor intends to procure following the commencement date, and which the contractor has not, before the date of this contract, already planned to award to a particular subcontractor or supplier, are advertised through the Public Contracts Scotland procurement Portal (www.publiccontractsscotland.gov.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

Community benefits are included in this requirement. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

— employability/targeted recruitment and training,

— supply chain initiatives,

— workshops/mentoring,

— third sector engagement,

— community consultation/engagement/events,

— educational initiatives.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13575

For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a subcontract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

The contractor shall ensure that all contracts with subcontractors and suppliers which the Contractor intends to procure following the commencement date, and which the contractor has not, before the date of this contract, already planned to award to a particular subcontractor or supplier, are advertised through the PublicContracts Scotland procurement portal (www.publiccontractsscotland.gov.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

— request case studies of any community benefits adhered to by potential framework participants.

(SC Ref:587383)

VI.4) Procedures for review

VI.4.1) Review body

The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)

Gyle Square (NSS Head Office), 1 South Gyle Crescent

Edinburgh

EH12 9EB

UK

Telephone: +44 1698794410

Internet address(es)

URL: http://www.nhsscotlandprocurement.scot.nhs.uk/

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender or (where no deselection process has previously been made) applied to be selected to tender, of its decision to award the Framework Agreement which notification will contain, among other information, a summary of the reasons as to why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of ten (10) clear calendar days (or a minimum of fifteen (15) if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant Framework Agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the Framework Agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the Framework Agreement has been entered into include the setting aside of the decision to award the Framework Agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the Framework Agreement has been entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that maybe awarded by the courts where the Framework Agreement has been entered into are limited to the award of damages.

VI.5) Date of dispatch of this notice

25/06/2019