View Expired Tender

Get immediate access to tenders like the one below by subscribing now to Tenders Direct. We will set up your personalised profile and send you tender alerts direct to your mailbox as soon as they are published. You will also benefit from having access to historical tenders.

Notice Summary

United Kingdom-Louth: Case Management System
Document Ref:
Document Type:
Contract Notice - Open Procedure
Published By:
East Lindsey District Council
Date Published:
25 June 2019
Deadline Date:
30 August 2019
Document Source:
Alert Profile:

Notice Abstract

East Lindsey District Council invites tenders for an on premise hosted replacement of its case and document management system.

Notice Details

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

East Lindsey District Council

Tedder Hall, Manby Park


LN11 8UP


Contact person: Mr Michael Hunt

Telephone: +44 1522553649



Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Case Management System

Reference number: DN417676

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

East Lindsey District Council invites tenders for an on premise hosted replacement of its case and document management system.

II.1.5) Estimated total value

Value excluding VAT: 7 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement

East Lindsey District Council invites tenders for an on premise hosted replacement of its case and document management system. The Council currently uses Idox client software called Acolaid as the Case Management System and Idox Document Management System for the following Service teams:

— Planning,

— Planning Enforcement,

— Environmental – Crime, Scrap Metal and Caravan Site Licensing,

— Environment Health,

— Land Charges,

— Housing Grants - Disabled Facilities Funding (DFGs),

— Housing Standards,

— Building Control,

— Neighbourhood Teams.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 65

Price / Weighting:  35

II.2.6) Estimated value

Value excluding VAT: 7 500 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: Yes

Description of renewals:

The requirement is likely to remain after the end of the term.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The contract is for an initial period of 5 years with 2 x 2 year extensions and 1 x 1 year extension up to a maximum of 10 years.

Please review procurement documents for further details.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 30/08/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 30/08/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Legal Lincolnshire

45-49 Newland




VI.5) Date of dispatch of this notice


Current Notes